Minutes of Previous Intergroup Meeting
Tuesday 3rd September 2024
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NORTHAMPTON INTERGROUP MEETING MINUTES
Meeting Date: 3rd September 2024 Meeting Time: 8pm – 9.30pm
St Peter’s RC Church Lounge, Higham Road, Rushden, NN10 6AG
Index
- Silence, Welcome, Preamble, Traditions
- Attendance and Apologies
- Approval of Minutes from 4th June 2024 meeting
- Matters arising from meeting of 4th June 2024
- 12 Step Lists
- Expenses Claims
- Group Contributions
- Officers Reports / Discussion of Officers Reports
- Resignations, Nominations, Elections, Vacancies and Terms of Service
- Any other business
- Close the meeting with the Serenity Prayer
- Welcome, Preamble, Traditions
Meeting opened by Chairman Stephen and a few moments silence to remember the still suffering alcoholic was observed. The Preamble was read by Georgina and the Traditions were read by Catherine.
- Attendance and Apologies
Attendance:
Intergroup Chair – Stephen – Northampton, Sunday
Secretary – Julia M – Daventry, Wednesday/Saturday JFT
Regional Rep – Philomena – Market Harborough, Mon/Fri Evening
Service Officer – Tom – (covering Health) – Rushden, Thursday
Archivist Officer – Paul C – Francis Street, Northampton, Monday Evening
Prison Officer – Richard C – Irthlingborough
Conventions Officer – Georgina – Market Harborough, Saturday Lunchtime
GSR – Simon F – Towcester, Monday Evening
GSR – Ian B – Weston Favell, Tuesday Evening
GSR – Bridget O – Market Harborough, Monday/Friday
GSR – Jennie H – Gt Donnington
GSR – Cora C – Daventry Wen/Sat JFT
GSR – Silvie M – Wellingborough, Monday
GSR (Shadow) – Sharon C – Market Harborough, Saturday
GSR (Sub) – Catherine – Kettering, Sunday
GSR – David D – Wellingborough, Wednesday
GSR – John G – Rushden, Thurs
Visitor – Gem B – Rushden, Thurs
Visitor – Tony C – Irthlingborough
Apologies:
Treasurer – Adam G – Irthlingborough, Tuesday
Electronic Communications Officer – Jill W – Far Cotton, Sunday Step
Telephone Officer – Quinton – Northampton, Sunday
Probation Officer – Peter W, Irthlingborough
Prison Officer – Rich C
GSR – Ian C – Irthlingborough, Tuesday Evening
GSR – Jacinta D – St Mary’s, Wellingborough, Monday
GSR – John R – As Bill Sees It – Wednesday, Northampton
- Approval of minutes from June 2024 meeting
No objections raised. Approved raised by Tom, seconded by Georgina – approved unanimously – 18 votes.
- Matters arising from 4th June 2023 minutes
Safeguarding in Meetings: Following on from the draft guidelines produced by Quintin at the June meeting, Chair Steve read the guidelines and asked for feedback on improvements/amendments to wording.
Some discussion on Trans-Gender issues – should the trans-gender person be asked for their preference (male/female)? – but otherwise no further amendments were suggested.
Safeguarding table-toppers were handed out, together with another covering health guidance. Both of these are available from the AA literature website. If a group has a safeguarding issue to report, they should contact Quintin direct at telephones.nhamp@aamail.org.
- 12 Step Lists
All GSRs were handed 12 Step List forms to take back to their group for completion. These should
be submitted to Quintin (telephones.nhamp@aamail.org).
- Expenses Claims:
Are all groups aware of the process for expenses claims for Group, Intergroup or Region? Discussion on the current process (submitting receipts via email to Treasurer) for milage/overnight boarding/sundry
expenses. Some discussion on whether a formal ‘claim form’ was required but it was generally felt that if receipts were being presented, this covered any visibility issues. All Officers and GSRs were reminded that expenses should always be claimed for group business.
Leading on from the above discussion, Tom asked if he should claim expenses from Intergroup or Region for milage/boarding/literature for attending the NEC Best Practice conference on 5th September. Is the group happy to cover this expense?
For: 16
Against: 0
Abstain: 0
- Group Contributions
In the treasurer’s absence, Chair Steve reminded all GSRs that if they were experiencing problems in
paying contributions to Intergroup, they should let Treasurer (Adam) know. Adam can be contacted on
treasurer.nhamp@aamail.org.
- Officers Reports
Officer reports are attached to minutes.
Regions Rep Philomena – flyers for online response service circulated as volunteers needed. Also
there is a requirement for Polish speaking support.
Prison Officer Richard – is trying to get Share subscriptions set up for prisons.
- Resignations, Nominations, Elections, Vacancies and Terms of Service
- Resignations – none advised
- Nominations – Tom declared interest in the position of Region Rep and has submitted his AA CV for the next meeting (copy attached)
- Elections – none
Vacancies:
- Vice Chair
- Region Rep x 2 (Tom has expressed interest in 1 of these)
- Young Persons
- Armed Services
- Health (currently being covered by Tom, General Service Officer)
- Employment
- Share Magazine
Officer Terms of Service End Dates:
Service Position, LO, Name End Date of Service
- Chairperson Steve, Northampton September 2026
- Treasurer Adam, Irthlingborough September 2026
- Secretary Julia M, Daventry June 2027
- General Service Tom, Rushden September 2025
- Prison Rich C, Irthlingborough March 2025
- ECLO Jill W, Far Cotton Sept 2026
- PI Ian B, Weston Favell June 2027
- Telephone Quintin June 2027
- Archivist Paul C, Francis St June 2027
- Probation Peter W, Irthlingborough
- Conventions Georgina, Market Harborough June 2027
- Any other business
Conventions Liaison Officer Georgina – asked if there are any other groups that would be interested in hosting a convention in 2025. GSRs to ask groups and report any interest.
Next meeting if 3rd December 2024, St Peter’s RC Church Lounge, NN10 6AG
- Meeting Closed
The meeting was closed with the Serenity Prayer.
