Find a meeting

Minutes of Previous Intergroup Meeting

Tuesday 3rd December 2024

 

Local Helpline: 01604 637788 (10am to 10pm) National Helpline: 0800 9177650

Online Responder Service (ORS): help@aamail.org

NORTHAMPTON INTERGROUP MEETING MINUTES

Meeting Date: 3th December 2024                             Meeting Time: 8pm – 9.30pm

St Peter’s RC Church Lounge, Higham Road, Rushden, NN10 6AG

Index

1. Silence, Welcome, Preamble, Traditions

2. Attendance and Apologies

3. Approval of Minutes from 3rd September 2024 meeting

4. Matters arising from meeting of 3rd September 2024

5. Officer Reports

6. Convention Venue and Date

7. Archivist Presentation

8. Questions for Conference

9. Chit System

10. Any other business

11. Close the meeting with the Serenity Prayer

 

1. Welcome, Preamble, Traditions

Meeting opened by Chairman Stephen and a few moments silence to remember the still suffering alcoholic was observed.  The Preamble was read by Jenny and the Traditions were read by Bridget.

 

2. Attendance and Apologies

Attendance:

Intergroup Chair – Stephen – Northampton, Sunday

Secretary (cover) – Cora – Daventry, Wednesday/Saturday JFT

Probation Officer – Peter W, Irthlingborough

Archivist Officer – Paul C – Francis Street, Northampton, Monday Evening

Telephone Officer – Quinton – Northampton, Sunday

Electronic Communications Officer – Jill W – Far Cotton, Sunday Step

General Service Officer – Tom – (covering Health) – Rushden, Thursday

Public Information – Ian B – Weston Favell, Tuesday Evening

Regional Rep – Philomena – Market Harborough, Mon/Fri Evening

GSR – Jennie H – Gt Donnington

GSR – John G – Rushden, Thurs

GSR – Simon F – Towcester, Monday Evening

GSR – Ian C – Irthlingborough, Tuesday Evening

GSR – Bridget – Market Harborough

Visitor – Tony – Northampton Wens

Apologies:

Treasurer – Adam G – Irthlingborough, Tuesday

Secretary – Julia M – Daventry, Wednesday/Saturday JFT

GSR – David D – Wellingborough, Wednesday

Conventions Officer – Georgina – Market Harborough, Saturday Lunchtime

 

3. Approval of minutes from September 2024 meeting

One amendment noted – Paul C was in attendance.  Minutes approved.

 

4. Matters arising from 3rd September 2024 meeting

  • 12 Step Lists

Quentin has received names of 12 Step Responders – thank you.  Quentin will be attending a meeting on February 9th 2025 regarding safeguarding and it was agreed that there would be further discussions on this subject at the Intergroup Meeting in March 2025.  There was a discussion around DBS checks and people who volunteer to do 12 Step calls.  There was a workshop at the regional meeting regarding safeguarding, but nothing has yet been approved.  Again, this can be discussed further at the next Intergroup Meeting.

  • Electronic Communications:

Jill advised that the new website is fully up and running and if anyone notices anything missing or wants anything added/updated, please let her know.

  • Christmas Day:

Jill advised the addition of a Christmas Day ‘drop-in’ meeting at St Mary’s Church in Northampton – flyers provided.  All other meetings that are due on Christmas Day (Wednesday) are still going ahead.

 

5. Officers Reports

Officer reports are attached to minutes – Please contact Regional ECLO to request at ecomm.nhamp@aamail.org.

 

6. Convention Venue and Date

Georgina sent apologies so this matter is held over to the next meeting.

 

7. Archivist Presentation:

Paul advised that he had been to York to gain further knowledge of the role of the Archivist and investigate the history of this within AA.  It was discussed and agreed that the role of the archivist was a ‘forever post’ (no specified service term).  However, the Archivist does not vote in Intergroup matters (they may vote in group matters at Intergroup if they are a GSR).  Paul explained that there were historical notes kept in York and there were many historical facts regarding AA in Milton Keynes, but very little from Northamptonshire.  Paul has requested that if there are any members who were willing to share their story relating to their experiences in AA, we would really appreciate this.  Or if some would like to share with him regarding someone they remember, this would also be appreciated.

Actions:

  1. Should IG formalise the post of Archivist: Yes – 13, No – 0, Abstain – 0
  2. Should the Archivist have voting rights on IG matters: Yes – 0, No – 13, Abstain – 0
  3. Should the term of post of Archivist be Permanent: Yes – 13, No – 0, Abstain – 0 

 

8. Questions for Conference

Date and time of zoom call to discuss questions for conference was set for 1st February 2025 at 14.00hrs.  Jill W will send further information on joining the call nearer the time.

 

9. Chit System

Paul discussed that of the 32 regional groups, only 11 appeared to be on the list of who were using this.  On discussion, it appears that there are more than the 11 listed.  Jill will put the updated information on the AA website.  Paul explained that there are around 1500 people on probation in Northamptonshire, around 700 with drug/alcohol issues.  We have very few attending meetings and this may relate to being on curfew.  Paul is happy to discuss the Chit system with any local groups if required.

 

10. Any other business

  • Group Contributions: In the treasurer’s absence, Chair Steve reminded all GSRs that if they were experiencing problems in paying contributions to Intergroup, they should let Treasurer (Adam) know. Adam can be contacted on nhamp@aamail.org.
  • Proposal of Interest: Jenny has offered her interest in becoming a Regional Rep. Jenny will present her CV at the next meeting.
  • New Regional Rep: Tom proposed and voted: Yes – 12, No – 0, Abstain – 0

 

11. Meeting Closed

The meeting was closed with the Serenity Prayer.