Minutes of Previous Intergroup Meeting
Sunday 7th December 2025
Local Helpline: 01604 637788 (10am to 10pm) National Helpline: 0800 9177650
Online Responder Service (ORS): [email protected]
INTERGROUP MEETING MINUTES
Meeting Date: 7th December 2025 Meeting Time: 2pm – 3.30pm
St Peter’s RC Church Lounge, Higham Road, Rushden, NN10 6AG
Index
1. Welcome, Preamble, Traditions
2. Attendance and Apologies
3. Approval of Minutes from meeting of 2 nd September 2025
4. Matters arising from meeting of 2 nd September 2025
5. Treasury Report
6. Approvals for Ad-Hoc Expenses
7. GSO Funding Shortage
8. Dates and Venues for IG Meetings 2026
9. Process for Ratifications of Officers
10. Questions for Conference
11. Resignations, Expressions of Interest and Elections
12. Any Other Business
13. Meeting Closed
1. Welcome, Preamble, Traditions
Meeting opened by Chairman Stephen, Preamble was read by Kathy and Traditions were read by Gemma.
2. Attendance and Apologies
Attendance:
Intergroup Chair – Stephen, Northampton, Sunday
Secretary – Julia M, Daventry, Wednesday/Saturday JFT
Telephone Officer – Quentin, Northampton, Sunday
Public Information – Ian B, Weston Favell, Tuesday Evening
Regional Rep – Tom, Rushden Thurs Evening
Probation Officer – Peter W, Irthlingborough
Prisons/Archives Officer – Paul C, Francis St
GSR – John G, Rushden, Thurs
GSR – Ian C, Irthlingborough, Tuesday Evening
GSR – Gemma, Wymington
GSR – James, Daventry Thursday
GSR – Skip, Rule 62 Thursday
GSR – Catherine, Kettering Sunday
GSR – Annette P, Market Harborough
GSR – John G, Rushden Thursday
GSR – Simon F, Towcester Moday
GSR Sub – Charlie, Far Cotton Wednesday
Visitor – Tony P, N’hants, Wens
Visitor – Kathy, Northampton Saturday 11am
Visitor – Rick, Wednesday
Visitor – Bethany, Far Cotton Sunday
Apologies:
Treasurer – Adam
Electronic Liaison (ECLO) – Jill
Health Liaison – Jacinta
GSR – Cora
3. Approval of minutes from September 2025 meeting
Amendment to minutes from 2 nd September 2025: Tom advised he was incorrectly listed as GSR for Rushden – he is now Regions Rep. Otherwise minutes approval proposed by Ian, seconded by Ian – carried unanimously.
Revised copy of minutes are attached.
4. Matters arising from 2nd September 2025 meeting
No matters were raised.
5. Treasury Report
Chairman Steve read through the income/expenditure report provided by Treasurer Adam (copy attached). Again, it was noted that there are ‘orphaned’ payments that cannot be attributed to the donor group as no reference has been given. GSRs are asked to note the value and take back to their group with an aim to attributing these funds to the correct group.
6. Approvals for Ad-Hoc Expenses
Claims have been received for travel, subsistence and literature whilst attending meetings or seminars. Usually, these should be pre-approved at Intergroup before such trips are undertaken. However, should there be standardised limits on certain expenses – literature, hotels, transportation – and additional approvals only required if over the agreed limit?
There was some discussion on each department within Intergroup providing a preliminary budget which would help plan overall expenses at Intergroup level but there were concerns that this may discourage someone requesting forward funds instead of claiming back spending and if there is the ‘skill-set’ amongst
officers to provide this information. It was reiterated that these budgets would be for planning purposes only – they would not be a budgetary allocation and all expenditure should be claimed even if the budget ceiling has been reached (this would not incur any penalties). Seminars organised by GSO are once every three years for each discipline. Proposals are as follows:
Expenses form (copy attached) to be adopted: For 14, Against 0, Abstain 0 – proposal carried
Discretionary limit for Treasury and Executive approval to be £100.00: For 13, Against 13, Abstain 1 – proposal carried
Pre-approval for GSO arranged seminars: For 11, Against 1, Abstain 2 – proposal carried
Preliminary budgets for each discipline to be presented at June AGM each year: For 13, Against 0, Abstain 1 – proposal carried
7. GSO Funding Shortage
Discussion on the recent communication from GSO on the current funding shortage. It was pointed out that some groups cannot afford to contribute and others send their contributions directly to GSO. It was generally agreed that £1 contribution is not really enough to cover group expenses and perhaps the GSO letter could be ready out at meetings on a regular basis with a gentle reminder of how these contributions are used. It has already been discussed by
Chairman Steve and Treasurer Adam that if a group does not contribute for 2 years, they would visit to reinforce the work done by and expenses incurred by Intergroup.
8. Dates and Venues for IG Meetings 2026
After agreement at the September 2025 meeting, the IG meetings will now be held on Sundays 2pm – 3.30pm and will rotate as follows:
1st March 2026 – Congregational Church, Bowden Lane, Market Harborough, Leicestershire, LE16 7JD
7th June 2026 – 20 Francis Street, off Grafton Street, Northampton, NN1 2NZ
6th September 2026 – Arran Way Community Centre, Mull Drive, off Willowbrook Rd, Corby, NN17 2XF
6th December 2026 – St Peter’s RC Church Lounge, Higham Road, Rushden, NN10 6BF
9. Process for Ratification of Officers
Paul read out the bullet points for the Election of Officers and it is hoped this is now clear for everyone. Proposal to adopt these points and have them issued to the Mircosite: For 14, Against 0, Abstain 0 – proposal carried.
10. Questions for Conference
All GSRs and Officers are invited to join us on for a zoom meeting on 21 st February at 3pm for an overview of what is expected by GSRs and Groups in answering Questions for Conference. The meeting details are:
Zoom ID: 8644437460
Passcode: JFT
11. Resignations, Expressions of Interest and Elections
Treasurer Adam rotating out of his role at the of March – expression of interest received from Julia M, Daventry, proposed by John, seconded by Paul C. Julia to provide her CV before the next meeting for consideration by all IG members. Please note that Adam intends to complete the End of Year report for end April before leaving this post.
Secretary Julia will have to resign (mid-term) if successful in her application for Treasurer. Would any existing GSRs be interested in applying – if not, please take the message back to groups for interested applicants.
Regional Representative – Ian proposed Peter, seconded by Tom. Peter to provide his CV before the next meeting for consideration by all IG members.
Young Persons Liaison Officer – Beth was proposed at the last meeting and had provided her CV. Voting as follows: For 14, Against 0, Abstain 0 – proposal carried. Welcome Beth and the new YPLO.
12. Any Other Business
Officers were reminded to submit full job descriptions to ECLO Jill for publication on the Microsite. Please send to [email protected].
Region Rep Tom – little interest in working at Region level with low attendance at Region AGM and Group Conscience meetings. He invited more attendees to come along to see the work – the next region meeting will cover PI and ECLO. Contact Tom for details.
Regions Rep Tom – Tom advised he is now Regions Employment Liaison – only one IG has an Employment Liaison Officer and Tom intends to be more ‘hands-on’ that usual to improve this.
TLO Quinten – GSRs need to agree and ratify 12 step responders for each group and submit completed (signed) forms for each 12 stepper. Quinten will get further information to answer queries about existing responders not wanting to sign forms.
Region Rep Tom – is concerned about lack of communication between IG and Regions. Tom requested that IG Liaison Officers cc Regions Reps on [email protected] on relevant emails.
GSR Simon (Towcester Monday) – advised that this group has had to change premises at short notice. Details have been circulated to GSRs and the website is being updated. Parking at Spone Shopping Centre.
Probation Peter – chit system is now being used in 50% of groups which is a great advancement. Peter will be visiting groups to spread the word.
Christmas Day Meetings:
Northampton
The Chapel
286a Main Road
Duston
NN5 6NJ
18.00 – 19.00
Daventry
Holy Cross Church Hall
(Left of Church)
Daventry
NN11 4BL
19.30 – 20.30
Rushden Share
St Peters RC Church
Lounge
Higham Road
NN10 6BD
20.00 – 21.15
Corby Share
Beanfield Community
Centre
Beanfield Avenue
Corby NN17 2PN
18.00 – 19.25
Daventry JFT meeting on Wednesday 24 th December will be Zoom only (room is unavailable for the physical meeting. Zoom details are: Zoom ID: 8644437460, Passcode: JFT
N.B Corby meeting will be held earlier than usual – please make sure this is clearly announced at meetings
Midland Regions Bulletin – please let Tom know of any events or holiday meeting openings for inclusion in the bulletin for 2026.
13. Meeting Closed
The meeting was closed with the Serenity Prayer lead by Simon.