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Recent Minutes


WEST KENT INTERGROUP

 

MINUTES OF 189th ASSEMBLY ‚?? 22nd APRIL 2022

Attendees

 

Tony M          Chairperson 

Darren F        Vice Chair

Shirley S        Secretary

Lynden S       Treasurer

 

GSRs

Paul H           Ditton Friday

Stewart N      Gravesend Tuesday

Hugh C          Gravesend Thursday (Alternate)

Matt A           Isle of Sheppey Thursday

Sarah McG    Maidstone Saturday Zoom

Kate F            Maidstone Wednesday Evening Hybrid

Tamsin B       Maidstone Thursday Evening

Tim D           Marden

            Shirley S       Newington F2F

Aleks E         Rainham Wednesday

Billy W         Rochester Monday

Carla VZ       Rochester Wednesday Lunchtime

Gavin A        Rochester Saturday

Joan A          Sittingbourne Monday F2F

Barry B         Strood

Alan B          Tonbridge Sunday Sunrise

Rob M          Tonbridge Sunday 9.30am F2F

Catherine M  Tunbridge Wells Monday Evening/Saturday 11am F2F

Steve R         Tunbridge Wells Tuesday F2F

Hannah H      Tunbridge Wells Tuesday Evening Zoom

Jayne P          Tunbridge Wells Thursday Evening F2F

Jane F            Tunbridge Wells Thursday Evening Zoom

Irene M         Tunbridge Wells Saturday Online 11.00

                    

Liaison Officers   

                

Barry B         Electronic Communications Liaison Officer

Matt A           Employment Liaison Officer

Sarah P          Probation Liaison Officer

Sarah McG    Convention Convenor

Chloe B         Young Peoples‚?? Liaison Officer

Helen A         Regional Representative & Archivist

Paul H           Regional Representative

John M          12- Step List Co-Ordinator (Co-opted Officer)

 

Visitors

 

Laura S

John ‚?? Maidstone Monday

Lyn - Guest

 

This meeting was held on Zoom.

Tony M, Chair, welcomed everyone and asked those present to display on-screen, their name, surname initial, the group they represented, intergroup service position, or if they were a visitor.  He also informed members that the meeting was being recorded to facilitate accuracy of the minutes.   

 

A moments silence was observed to remember the still-suffering alcoholic

 

Tony requested that members use the ‚??raised hand‚?? function when they wished to speak.

 

The Preamble was read by Chloe B

The Traditions were read by Paul H

The Aims & Structures were read by Kate F

 

APOLOGIES FOR ABSENCE:

 

Sue E ‚?? Tunbridge Wells Friday Ladies

Mike L ‚?? GSR Sevenoaks Wednesday

John N ‚?? Sittingbourne Friday

Julie W ‚?? Gravesend Friday

David R ‚?? Ditton Wednesday

Michael W ‚?? Telephone Liaison Officer

      

MINUTES OF THE LAST MEETING AND MATTERS ARISING:

 

Unfortunately, Michael W, Telephone Liaison Officer, remains unratified in his position, as he has been absent for the last three intergroup assemblies.  This will be carried over to the next assembly in July.

 

There were no further matters arising.  Darren F proposed, and Tim D seconded, that the minutes were a true record of the January assembly.

 

QUORUM

A count of voting members confirmed that the meeting was quorate.

 

Members were requested to use the anonymous, ‚??raised hand,‚?? facility to vote.

 

ELECTION OF OFFICERS

 

PUBLIC INFORMATION LIAISON OFFICER ‚?? Laura S was nominated by Chloe B and her nomination was seconded by Helen A.  Laura then gave her AA service CV and answered questions from the floor.  As is customary, Laura was asked to leave the room to allow for any discussion and a vote to be taken, after which she was duly elected with a majority vote.

 

HEALTH LIAISON OFFICER ‚?? Tim D was nominated by Tony M and his nomination was seconded by Chloe B.  Tim then gave his AA service CV.  Tim was asked to leave the room, (as above), and was duly elected with a majority vote.

 

REGIONAL REPRESENTATIVE ‚?? Shirley S nominated herself and was seconded by Darren F.  She then gave her AA service CV and following the customary procedure was duly elected with a majority vote.

 

CURRENT OFFICER VACANCIES

 

GSRs, please announce the following intergroup officer vacancies regularly between now and the next intergroup meeting in July, and encourage fellow group members to consider taking on service beyond the group once they have the required length of continuous sobriety:

CONVENTION CONVENOR ‚??This an ideal time for anyone interested in becoming the next West Kent Convention Convenor to shadow the current Convenor, Sarah McG, in the lead up to and during, the next local Mini Convention on Saturday 4th June 2022, at Aylesford Community Centre.  Please contact Sarah directly for more information

 

SHARE/LITERATURE LIAISON OFFICER ‚?? General information on Intergroup Officers can be found in the AA Structure Handbook for GB on pages 88/89.  Interested members can also contact the SE Regional Share/Literature LO to find out more about this

 

ARMED SERVICES LIAISON OFFICER ‚?? See the AA Service Handbook for GB, Chapter 2, AA and the Armed Services, page 31 for information about this service position

 

The above vacancies can also be found as an attachment.  They are set out in table-form, to include, service length, service requirements and additional information of what each position entails.  This is provided by the intergroup secretary to make it easier for members to access details of each vacancy and where possible, contact details of the out-going officer.  GSRs may wish to print the table and display it at their group meetings, as they see fit, 

 

Nominations are now being welcomed for the above service positions, for possible election at the next full intergroup assembly on Friday 8th July 2022 and can be sent to Shirley S, Secretary, atsecretary.westkent@aamail.org.  Also, Tony M, Intergroup Chair, at

 

¬∑       NOMINATIONS WILL ALSO BE ACCEPTED ON THE EVENING OF THE MEETING

 

FURTHER DISCUSSION OF THE IDEA OF PUTTING THE AA HELPLINE NUMBER ON ATM MACHINES, INCLUDING COSTINGS

 

At the November AGM, Helen A, tentatively put the idea to the intergroup, of putting the AA Helpline number on ATM machines and possibly also on the till receipts.  Helen was asked to do further research, including the costings, and bring it back to the January assembly.  

 

In January, Helen informed the meeting that the cost for a minimum contract would be ¬£1500, which she felt seemed a hefty cost compared with previous PI initiatives.  She had then looked into putting the number on the till receipts and discovered that this was even more expensive.  There had been no unfavourable comments thus far; On the contrary, some members felt that it sounded like a great idea and could be great value for money!  Helen was asked to write up her findings and bring them back to the April assembly.

 

Reporting back this evening, Helen briefly explained how this would be done:

 

¬∑       Three or four areas would be selected

¬∑       We would pay ¬£1500 for a certain number of transactions, not for a specific period of time

¬∑       We can choose what we put on the receipts ‚?? helpline number, website ‚?? whatever you want.  

 

Discussion followed around the possible pros and cons and Helen answered questions as best she could, regarding the process.  She pointed out that the ‚??success rate‚?? was pretty unmeasurable.  Lynden S, Treasurer, explained that there would be cost implications if it was continued for a sustained period.  He posed the question, ‚??Are we going to do this for two or three months and take a real ‚??punt‚?Ě on it or are we

just going to do it for 6 weeks, see how it goes and then look at again?‚?? Lynden also asked Helen whether it would be possible to ask the telephone responders to ask callers where they found the helpline number.to ascertain the number of calls received as a direct result of having the number on the ATMs.  Helen pointed out that it wasn‚??t just people who called the helpline that may have benefitted, but also family members, who could very possibly have noted down the number for possible future use.  Matt A suggested that, if we don‚??t wish to do it now, maybe we could consider doing it in November, during AA Awareness Month; that if we did it for just a month, perhaps we‚??d be able to longer time slots per day?  

 

Darren F proposed and Lynden S seconded his proposal, that:

 

Intergroup empower the PI Sub Committee to run a ‚??proof of concept,‚?? by:

 

¬∑       Choosing a specific area

¬∑       Deciding how long we want to run the ad

¬∑       Contact Michael W (TLO), to request that he monitor the number of calls that are made to the helpline as a direct result of the ATM ad

¬∑       Once this has been carried out, the PI Sub Committee report back to intergroup at the July assembly, with the results. 

¬∑       If the data collected shows a peak in calls, we will then have our ‚??proof of concept‚??- that it‚??s a worthwhile venture

¬∑       If the number of calls doesn‚??t peak, we could simply drop the idea

¬∑       Tony M, suggested that, subject to the vote, the intergroup just press on and conduct the proposed trial as soon as, in May or June; That we may have plenty of other ideas put forward for AA Awareness Month in November.  He asked that this be added to Darren‚??s proposal. 

 

¬∑       The proposal was carried with a majority vote:  87% For; 13% No; 0 Abstentions

 

WKIG 12-STEP LIST CO-ORDINATOR

 

John M, WKIG 12-Step List Co-Ordinator, addressed the assembly regarding the serious problem in this intergroup, regarding the upkeep of the 12th Step Lists.

 

Please see John‚??s report below, which he read out to the assembly: 

 

West Kent Intergroup-12th Step List Co-ordination & Updating Report April 2022

 

As List Co-Ordinator, it is my responsibility to:

 

 ‚?Ę Maintain an updated list of all members with their telephone numbers, who are sponsored by their group within West Kent.

 

‚?Ę Regularly send an updated copy of this list to our TELEPHONE LIAISON OFFICER for circulation to our telephone responders.

 

TELEPHONE RESPONDERS need a good, up to date list, covering our whole area. This should enable them to pass on details from the suffering alcoholic to appropriate 12th Steppers that have been authorised by their group.

 

THE GROUP GSR, (or Secretary), should maintain a group list of twelfth steppers that the group have approved, and keep us notified of any changes: new additions, deletions etc.

WE DEPEND UTTERLY UPON OUR GROUPS TO KEEP THE LIST UPDATED AND FIT FOR PURPOSE

 

Our Groups are autonomous.  We provide them with this service to enable them to achieve their Primary Purpose of carrying the message to those who ask for help. Groups are not obliged to engage with our services, but it is difficult for me to see how some will claim that, ‚??I want the hand of AA to be there‚?¶‚?¶.and for that I am responsible,‚?Ě whilst neglecting to take any responsibility whatsoever.

 

We all know this is happening because:

 

‚?Ę We often see newcomers turning up outside a meeting because a telephone responder has been unable to get hold of a willing twelfth stepper and has been forced to this last resort.

 

‚?Ę As a twelfth stepper myself, it is not unusual for me to motor well out of my home area to help with a suffering person.

 

‚?Ę I am often told by responders that they have spent hours on end trying to get hold of persons on the list, only to find that the contact no longer exists.

 

Are we now witnessing the beginning of the end of face-to- face, one-on-one twelfth stepping, with the new person being guided and accompanied into a welcoming meeting?

 

Time to get the finger out lads!

 

JOHN LM

WKIG 12th STEP LIST CO-ORDINATOR

 

GSRs were asked to read the above report to their groups, stressing the point that the Helpline Telephone Responders depend utterly, upon groups to keep their lists updated. 

 

John M told the meeting that the 12th Step List system in West Kent has broken down because GSRs are failing in their responsibility to keep their group‚??s 12-Step List up-to-date!  It would seem that some groups don‚??t even have a 12-Step List!  This is vital 12th Step work for which we are all responsible, to carry the message to the still-suffering alcoholic ‚?? these lists and their upkeep are essential 12-Step tools

 

Discussion followed as to how this serious problem could be resolved and what could be done to make the 12-Step List procedure workable for all concerned.  The consensus of opinion was that the days of recording names and ‚??phone numbers on paper have gone.  That, we need to find an efficient, safe system for inputting, editing and retrieving 12th Step List information.  If done electronically, we could have a one-stop, password protected hub, easily accessible to all concerned.  Information could be quickly and easily inputted and updated.  It would all be in one place and more fit-for-purpose. GSRs would know exactly where to find their group‚??s 12-Step Lists.

 

Meanwhile, we needed to find a way to deal with the immediate 12-Step List problem.  John M will send out the current 12th Step Lists, (minus the telephone numbers, to be GDPR compliant), which list the members in their individual groupings.  GSRs were asked to check who in their group is currently on the list, confirm whether they are happy to remain on the list, whether there are people who need removing, and to ask who else in the group is willing to work their 12th Step and be added to the list! 

 

¬∑       GSRS ARE REQUESTED TO PLEASE GIVE THIS THEIR URGENT ATTENTION!

Secretary‚??s note:  John M supplied the lists the very next day and they were forwarded to everyone on the intergroup mailing list.

CHANGE OF TELEPHONE SERVICE PROVIDER

 

This was an item on this evening‚??s agenda, but unfortunately, Michael W, TLO, texted Shirley S earlier in the day, to say that he was unwell and was unable to attend the meeting.

 

Tony M, Chair, took advantage of this gap on the agenda, to mention a couple of extra points:

 

¬∑       In order to raise awareness, he will be sending out a flyer introducing our Young Peoples‚?? Liaison Officer, Chloe B

¬∑       Sadly, a member with 58 years‚?? sobriety, known to many as ‚??Doughnut Dennis,‚?? recently passed away.  Tony is thinking of holding a memorial service at Aylesford Priory in a few weeks.  There is no cost implication to the Fellowship, as the occasion will be self-supporting, in that Tony will deal with the cost as an individual donation.  There will be a collection to fund the purchase of some AA books dedicated in Dennis‚?? name.  Tamsin B, kindly ed to help with the refreshments.

 

WKIG‚??s HOSTING OF THE ‚??DARKNESS INTO LIGHT‚?? EXHIBITION

 

Matt A, outgoing PILO, and current Employment Liaison Officer, ran through his report on West Kent‚??s upcoming hosting of the exhibition in October of this year:   

This is an exhibition celebrating 75 years of Alcoholics Anonymous in Great Britain.

A journey through the history of alcoholism, to the formation of Alcoholics Anonymous and the services it provides today.

The exhibition is travelling around the South of England, spending a month at each intergroups location. West Kent is scheduled to hold the exhibition in October.

Matt has booked the Maidstone library as the venue. The dates that it will be open are, Monday 3rd to Friday 28th October.  It is the duty of each intergroup to arrange collection of the exhibition items from the previous location, in our case, this will be Hastings and Rother, venue yet to be confirmed. Matt will be taking a van to Hastings on Saturday 1st October to pick up the items, and bring them back and assemble them at Maidstone. Offers of help will be greatly appreciated, as there are quite a few bits to pick up and difficult for Matt to do on his own.  On Saturday 29th, East Kent will be collecting the exhibition from us.

Between now and October, Matt will be looking to drum up support for the exhibition to get visitors through the door. We will be targeting professionals in several fields. Matt will be looking to hold several sessions during the exhibition where there will be a few of the members of the Fellowship in attendance to meet and talk to the invited guests - again, all volunteers for this service will be greatly appreciated. At this stage, it would be really helpful if people could start spreading the word at our meetings. The PI team will be getting some flyers created which will be circulated to the GSR‚??s for them to print off and take to their group meetings.

In addition to the core display, each intergroup has been asked if they could supplement the exhibition with items they have in their archives that specifically relate to AA in their local area.

If anyone is free to do service during the exhibition, it would be very much appreciated.  Offers of help to be sent directly to Matt please - or better still, come along to the next West Kent PI Zoom meeting on 15th May at 1.45pm:

Meeting ID: 688 874 6362    Passcode: 830 346

REQUEST FOR GUIDANCE ON HOW GROUPS CAN ENFORCE THE WISHES OF THE GROUP CONSCIENCE REGARDING BEHAVIOUR AT MEETINGS

This agenda item arose as a result of Rob (Bert) M, GSR Tonbridge Sunday 9.30am Face-to-Face meeting, seeking advice/shared experience at the January assembly on this subject.  Rob explained that previously, his group conscience had decided that members would be requested to wear a face mask at their meetings as a Covid precaution, and that this had caused a bit of a problem at the group.  Bert felt that things have since moved on with Covid and that this agenda item was probably no longer relevant.  However, it was acknowledged that there is actually, a generic problem to be considered here.  Namely, that if a group conscience has decided to on a certain course of action, whatever it is, this could potentially become a ‚??prickly‚?? issue.  How then, can the group enforce their wishes without confrontation?

¬∑       It was decided that this should be an agenda item at the next assembly in ly.

FEEDBACK FROM REGION REPS, ON WHETHER ONLINE GROUPS SHOULD BE CONTRIBUTING TO THE SOUTH EAST REGION PUBLIC LIABILITY INSURANCE, OR WHETHER THEY SHOULD HAVE SEPARATE CYBER INSURANCE

Paul H, Region Rep, informed the assembly that he had spoken to Sonya, the Regional Treasurer, who confirmed that the online groups were in the mainstream of insurance in the 2021 account.

With regard to cost of physical versus online meetings, they are treated the same; that both environments have risks, although they are different risks.  Online meeting risks include, deformation, screen shots and identity theft.  These are included in the current public liability policy +/- a 10% variant.

Shirley S, Secretary, expressed concern that the number of meetings recorded as requiring insurance and by which the individual intergroups‚?? contribution is calculated, stands at 48, but this is no longer the case, as we now have about 60 groups listed on our local ‚??Where to Find.‚?Ě

¬∑       Shirley to find out who needs to be informed of the increase in West Kent group numbers for insurance purposes (probably the Regional Treasurer).  She will also find out if the intergroup is liable to pay an additional amount for this year‚??s cover.

GSR REPORTS

 

SUNDAY MEETINGS

Aylesford F2F

No report received

Bijayendra S GSR

 

Chatham Sunday F2F

No report received

? GSR

 

Sunday ‚??Drop the Chain‚?Ě Zoom 4pm-5.30pm

No report received

Dermot G GSR

 

Maidstone Sunday 7pm F2F

No report received

? GSR

 

Sevenoaks Sunday (There is a Solution) 4pm Zoom

No report received

? GSR

 

Sevenoaks (Kippington) Sunday 8pm F2F

No report received

Jonathan K GSR

 

Tonbridge Sunday Sunrise 8.15am F2F

‚?Ź Meeting is now established for almost a year and has a regular attendance of over 20 men and women.

‚?Ź We have a changing theme each week - Daily Reflections, Step, Tradition and a chair on the last Sunday of the month which normally alternates male / female.

‚?Ź The chairs are found by the secretary and is someone with a good sobriety period and a strong recovery message.

‚?Ź We have BB, DR and 12x12 books for use in the meeting and a good stock of AA approved literature for sale.

‚?Ź We have male and female greeters, offer tea and coffee and regularly attract newcomers.

‚?Ź We offer sponsorship and temporary sponsorship at every meeting, over one third of attendees regularly raise their hand.

‚?Ź All service positions are currently filled.

‚?Ź The meeting has been self-supporting since beginning and we have recently been able to contribute to WKIG.

‚?Ź The meeting is accessible.

‚?Ź There is good fellowship both before and after the meeting at a local coffee shop.

 

Alan B GSR

 

Tonbridge Sunday 9.30am F2F

                 ¬∑        Meeting has been running since 2018 (need to check) ‚?? Group consciences are held around the time of each intergroup. 

                 ¬∑        Attendance ‚?? numbers are between 10-15 down from pre covid mainly due to the starting of the earlier meeting at the same venue at 8.15. 

                 ¬∑        Core group numbers/Service positions ‚?? about 8 people:

 

2 Greeters: 

Treasurer:  

Hoovering: 

Literature: 

Tea: 

Secretary:

GSR

 

                  ¬∑        Newcomers/sponsorship ‚?? we fairly regularly get newcomers. 

                  ¬∑        Format. This is a Big Book meeting, reading from the first 164 pages and then the stories at the back of the book. There are chairs at the end of each month. 

                  ¬∑        Bank account - ¬£356, we haven‚??t given money to intergroup for a while, but is healthier now and our Treasurer is aiming to make a contribution. 

                  ¬∑        12-Step list issue brought up this evening ‚?? I haven‚??t spoken to the group about it yet, but will do.

 

Rob M (Bert) GSR

 

Tonbridge 9.30am Zoom Parallel

No report received

? GSR

 

Tunbridge Wells Sunday ‚??Big Book Study‚?Ě 7-8pm F2F

- This is a lovely small meeting with attendance of around 8-10 people, reading through the first 164

- We are self-supporting and have made good contributions to WKIG

- We get newcomers attending most weeks

- Biggest issue is finding committed serving members. We are lacking a GSR, so the Treasurer fulfils both roles; and a female greeter

 

Jo S Treasurer (Acting GSR as post is vacant)

 

MONDAY MEETINGS

 

Maidstone Monday ‚??Step & Tradition‚?Ě 8pm F2F)

No report received

Dermot G GSR

Marden F2F

We are fully self-supporting and make regular contributions to intergroup, and all service positions are filled. We have on average 12 attendees and are now fully face to face.

 

Tim D GSR

 

Rochester Monday 8pm-9.30pm Hybrid (Quakers Meeting House).  

Doors open 7pm - an hour before the meeting starts

Doors close at 10pm for 30 minutes of Fellowship after the meeting.

We recently had a group conscience and voted to continue as a hybrid meeting, 

We will be looking at this again in our next conscience in 3-months-time.

We are self-supporting and all service positions are filled.

 

Billy W GSR

 

Sittingbourne Monday F2F

The Monday night meeting at Sittingbourne is well attended with a good mix of regulars and newcomers. It is a warm and friendly meeting. Good mix of men and women. All positions are filled. We are self-supporting through our own contributions.

 

 Joan A GSR

 

Tonbridge Monday Lunchtime F2F

No report received

? Heather H GSR

 

Tunbridge Wells 8.30am ‚??Daily Reflections‚?Ě (Monday-Friday) Zoom

These meetings started up online at the beginning of the first lockdown in March 2020 and continue to be well attended with an average of 30 people every weekday morning.  There are 22 service positions in total and all are currently filled.  There are reader positions for the newcomer which rotate every 6 months.  We hold a group conscience on the last Friday of every month and meet up face-to-face on the last Saturday of each month.  Both of these are well attended.  The 'minutes' of the group conscience meetings are recorded in the Daily Reflections Service Page of the Tunbridge Wells WordPress website.

Imogen I GSR

Tunbridge Wells Monday St Augustine 7.30pm F2F

It‚??s like we‚??ve never been away!   A good strong meeting with 20 plus attendees with a great mixture of newcomers and old timers.  A ‚??Chair and Share‚?? meeting with a strong recovery message. All service positions are filled and chits available upon request. We are fully self-supporting.

 

Catherine M GSR

 

Wainscott Monday 8pm F2F

No report received

Bill C GSR

 

TUESDAY MEETINGS

 

Chatham Tuesday F2F

No report received

Nicholas V GSR

 

Gravesend Tuesday 8pm Hybrid

No report received

Stewart N GSR

 

Maidstone Tuesday & Friday Lunchtime (Multi-Meeting)

No report received

Gina S GSR

 

Tunbridge Wells 6.30pm Zoom

No report received

? GSR

 

Tunbridge Wells Tuesday 8-9 pm ‚??Chair and Share‚?? F2F

The meeting has continued to grow and function in a healthy fashion.  There are no significant changes or developments since the previous report.  The only thing to report is that we have moved to the main chapel hall in the church for the duration of refurbishment in our usual place.  We offer fellowship and refreshments from 19.30 and we stay on after the meeting, to offer support to any newcomers or anyone who needs it.  Our typical attendance is around 30 people and we continue to welcome new members and folk from other areas.  We enjoy a great vibe in our meeting which is centred around a beneficial message of recovery carried to us by a variety of speakers we invite from a wide radius. 

 

Steve R GSR

 

WEDNESDAY MEETINGS

 

Gillingham Wednesday F2F

No report received

No GSR

Maidstone Wednesday ‚??Courage to Change‚?? Big Book Study Hybrid

¬∑       We remain hybrid, average 6 zooming in weekly

¬∑       The main service positions are filled

¬∑       Nothing new to report

Kate F GSR

Maidstone Wednesday (Ditton) 7.30pm F2F

No report received

David R GSR

 

Newington

¬∑       ‚??Chair & Share‚?? meeting

¬∑       ‚??Open‚?? meeting on first Wednesday of every month

¬∑       At the January assembly, we reported that we had reverted to Zoom due to Omicrom.  In recent months, we changed to a ‚??hybrid‚?? meeting and the group conscience has since voted to return to meeting face-to-face

¬∑       We now meet permanently in a much larger, bright, airy room, than pre-Covid, which has ample space for social distancing for those who wish to continue to do so

¬∑       A good mix of male/female members

¬∑       Strong core membership, with temporary sponsorship offered to newcomers

¬∑       All service positions filled

¬∑       Continue to contribute to intergroup

¬∑       Group have recently decided to close group‚??s bank account and revert to prior practice of managing group finances

¬∑       Plenty of on-site free parking available

¬∑       Also, has disabled access & facilities

 

Shirley S GSR

 

Paddock Wood Wednesday Lunchtime F2F

No report received

No GSR

Contact: Izzy G (Secretary)

 

Rochester Wednesday Lunchtime Hybrid

No report received

Carla VZ GSR

 

Rainham Wednesday ‚??Road to Recovery‚?Ě F2F

¬∑       The group is fully self-supporting,

¬∑       All service positions are filled

¬∑       And we have newcomers on a regular basis

 

Aleks E GSR

 

Sevenoaks Wednesday (Hollybush) F2F

Nothing to report.

 

Mike L GSR

 

Tonbridge Wednesday 7pm-8pm F2F

Tunbridge Wells Wednesday Evening St Augustine 7.30pm

A slow start but numbers are gradually increasing. A Chair and share meeting ideal for new and old. Numbers have been small but the message is strong and growing. Service positions available, please come and join us.

 

Catherine M GSR

 

 

THURSDAY MEETINGS

 

Chatham Thursday Lunchtime F2F

Remains closed until further notice

No GSR

Possible Contact John H

 

Gillingham Thursday 7pm F2F

No report

Stephen B GSR

 

Gravesend Thursday 8pm F2F

Attendance at our group is at a healthy level with on average 8-15 people present each week. All the service posts for the group are full.

We maintain a harmonious existence with our landlord and our rent is up to date. We have been able to make regular contributions to Intergroup using the BACS process reference: Gravesend Thursday.

The home group members have a significant number of years sobriety between them and are keen to support newcomers in any way possible. With this in mind we have become aware that the Gravesend group does not appear on the national where to find if someone is looking for a meeting on line via https://www.alcoholics-anonymous.org.uk/aa-meetings

As a new GSR I am not sure how to go about getting this rectified as I understand the ‚??pink form‚?Ě is used to update the local where to find. Happy to deal with this if pointed in the right direction.

Also, I have been asked to relay the information that the Gravesend lunchtime group, details below and still appearing on the most recent West Kent Where to Find we have just received, did not reopen after COVID. Phil secretary/treasurer has asked that we report that he will hold onto the books and funds for a couple of months and if no-one steps forward to restart the group, he will pass the books onto a local group and pay any funds into Intergroup. The reasons for this are, they are unable to access the room and also prior to COVID attendance was often only 2-3 people.

Gravesend DA12 2AH Chit, 12,00 noon ‚?? 1.30pm, CGL Building 1st Floor, Berkley Crescent. (facing Clock Tower)

Julie W GSR  

 

Isle of Sheppey Thursday Evening

Sheppey Thursday ‚??Big Book Study‚?? meeting has a welcoming and intimate atmosphere. We have a small fluctuating weekly attendance of between 5-10 people, however, over the last few months we have seen a steady increase in the number of regular visitors.  Despite our small numbers we are fully self-supporting.

Since our last report I‚??m extremely happy to say we now have use of the kitchen and have the tea service position filled. All other key service positions are also filled.

Matt A GSR 

Maidstone Thursday Evening F2F

¬∑       The group is fully self-funding and able to support sobriety chips and a good literature table.

¬∑       We have service positions of Alt GSR and male greeter available.

¬∑       The group has agreed to change the wording of the preamble to 'people', rather than 'men and women'.

¬∑       We are considering changing venue for the meeting as the church do not seem quite as welcoming as they once were and parking is contentious.

¬∑       No other matters arising. 

Tamsin B GSR

‚??Step One‚?Ě Thursday 6pm Online

No report received

? GSR

 

Strood Hybrid

The following service positions have recently been rotated out:

o   Secretary

o   GSR

o   Treasurer

i)               Group is well attended approx. 30 people

ii)             All service positions filled

iii)           We are fully self-supporting

Barry B GSR

Tunbridge Wells Thursday 8pm (F2F)

Our last group conscience was conducted last evening 31 March, and the only change that was made to the meeting was changing it from an ‚??Open‚?? meeting to a ‚??Closed‚?? one, unless to open by a fellow with it then to be voted on.

The 75th Convention, Mini- Convention in Aylesford and all the intergroup vacancies were announced to the group, as well as highlighting members being able to voice any concerns to me and where they are able to anonymously voice concerns.   An AA Structure Handbook and Service Handbook have now been made available at the meeting, which was also highlighted to the group.

We are pleased to see since our last report a mix of newcomers/old timers/visitors etc and the meeting is being well supported. Rent charges were increased by the church from 1 January, and we are now able to cover the cost of handing out pocket-sized AA Big Books, or 12/12 pocket-sized books.

 Jayne P GSR

Tunbridge Wells Thursday 8pm (now stand-alone) Zoom

No report received

Jane F GSR

 

Twydall Ladies Thursday F2F

No report received

No GSR

 

Wainscott Thursday 8pm Zoom

No report received

? GSR

 

FRIDAY MEETINGS

 

Chatham Friday F2F

No report received

Nicholas V GSR

                                                                                                                                                                                                                                   Ditton

¬∑       Ditton is a flourishing group with attendances regularly of 15 to 20

¬∑       We are running at a comfortable surplus and will be sending more to contributions Intergroup.

¬∑       We use Living Sober as the theme for our meetings except that the first Friday of each month is a step meeting

¬∑       Most of the service positions are filled.

Paul H GSR

Goudhurst F2F

No report received

Steve G GSR

 

Hildenborough Friday 7.30pm Zoom

No report received

? GSR

 

Maidstone Friday Lunchtime

¬∑       See Maidstone Tuesday (Shared Officers)

 

Sittingbourne Friday Evening

No report received.

John N GSR

 

Tonbridge Friday Lunchtime ‚??As Bill Sees It‚?Ě F2F

No report received

Sarah E GSR

Tunbridge Wells Friday 6.30pm Ladies Zoom

We are a small group with an average of about 6 women, nothing really changes. I never had confirmation from where our Treasurer changed hands and I realised then that a lot was of changes around intergroup at that time. 

 

Sue E GSR

 

Tunbridge Wells Friday (F2F) 19.45  

‚?Ź Meeting continues to have strong attendance. Averaging around 30.

‚?Ź A good mix of men and women attend

‚?Ź We try to alternate male/female chairs with a strong message of recovery

‚?Ź We carry a well-stocked literature table

‚?Ź We regularly attract newcomers

‚?Ź We offer sponsorship at the end of every meeting, around half of attendees have completed the steps and raise their hand.

‚?Ź All service positions are currently filled and we proactively find roles for newcomers to encourage attendance

‚?Ź Fully self-supporting contributing regularly to WKIG

‚?Ź The meeting is wheelchair accessible.

‚?Ź We have recently moved from the hall to the main church whilst building refurbishment is carried out.    

 

Chris G GSR

 

SATURDAY MEETINGS

 

Cranbrook F2F

No report received

Chris L GSR

 

Gillingham Saturday F2F

No report received

No GSR

Snodland ‚??Daily Reflections‚?? 9.30am Zoom

The Saturday reflection meeting at 9.30am has a small number of regular attendees and we continue to enjoy an hour‚??s fellowship time together each week.  The meeting normally involves a chosen reading from a visiting chair, followed by a short reflection and open sharing.  We have enough funds from Tradition 7 to pay the next year‚??s Zoom subscription and all service positions are currently filled.  We will be having a group conscience on Saturday 9th April.

Sarah McG GSR

Maidstone Saturday Evening ‚??Big Book meeting‚?Ě 6.30pm F2F

No report received

? GSR

Rochester Saturday F2F

No report received

Gavin A GSR

Tunbridge Wells Saturday Sunrise Chair & Share Meeting 8.30-9.30 Zoom

This 60-minute meeting was a face-to-face meeting of very long standing which transferred to online status early in the first lockdown of 2020. Although many meetings have returned to the rooms, this one remains on Zoom.

Attendance is regularly between 20 and 30 men and women. Newcomers attend and often become regulars. Sponsorship and temporary sponsorship are offered each week by between 5 and 10 members.

The format of the meeting is to invite a guest speaker to give a chair each week and talk to the group for about 15 minutes. The secretary then opens the meeting for sharing.

We have a regular chair-finder. The service position is currently held by a fellow with 26 years of sobriety who is also a regular attendee at other meetings in the area. He has held the position for about 5 months.

We have a literature secretary who maintains a healthy stock of AA approved literature for sale to members.

The following service positions are currently filled:

o   Secretary (outgoing)

o   Co-host (outgoing)

o   GSR (recently appointed)

o   Treasurer

o   Literature Secretary (outgoing)

o   Chair Finder

We are in the process of electing members to the following positions:

o   Secretary

o   Co-Host

o   Literature Secretary

We expect to fill these positions at a Group Conscience on Saturday 23rd April 2022:

o   Treasurer

o   Literature Secretary (outgoing)

o   Chair Finder

o   We are in the process of electing members to the following positions:

o   Secretary

o   Co-Host

o   Literature Secretary

The meeting is fully self-supporting and makes regular payments to WKIG.

As it is an online meeting it has no accessibility problems. Newcomers are invited to stay on after the official end of the meeting to talk with fellows and take phone numbers.

David S GSR

Tunbridge Wells Saturday 8.30am (Later Recovery) F2F

No report received

Nadine O GSR

 

Tunbridge Wells Saturday 11am Zoom

Not much to report apart from myself as GSR, Hal as Secretary and our Treasurer Odinn, have all rotated out of our service positions, can't believe it was September 2018 when I took over from John!

 

We now have 2 x co-secretaries but as yet no one has come forward to take over as GSR.  Happy for you to keep me in the loop until I hand over to someone else.  It was the conference questions that prompted me to hand my position over to the group, admittedly it's been easier on Zoom.  

 

Irene M GSR

Tunbridge Wells Saturday Morning (F2F) 11am

Steady increase in attendance with a good mix of sobriety, a chair and share meeting. Service positions available and fully self-supporting

Catherine M GSR

 


 

LIAISON OFFICERS‚?? REPORTS

 

PROBATION LIAISON OFFICER

¬∑       I have continued to send relevant AA literature to Barrister's Chambers including Templar Consultants and Bromley Magistrates Court.

¬∑       Furthermore, on the 6TH April, I visited Maidstone Crown Court, where I was able to enter the Probation Office in the Court.  Here I was able to leave AA posters and introduce myself to the Probation team and share knowledge of our roles.  I later received a follow up call from Janet, a member of their probation team, to discuss further. 

¬∑       I am also currently in touch with the Forward Trust Sittingbourne, to discuss what AA can offer to the service. 

 

Sarah P 

 

ARCHIVIST REPORT

Nothing to report

 

Helen A

 

EMPLOYMENT LIAISON OFFICER

 A brief rundown of WK ELO activity since our last assembly.

 

We have held a further 2 school talks at Tunbridge Wells Girls Grammar school. One on 18th January, which was attended by Helen, Laura, and Myself. and one more recently on the 19th of April, which was attended by Tony, Chloe, and James P.  We have had glowing feedback from the school at every talk we have attended so far, so many thanks to everyone who has been involved in supporting this project.

 

 

In addition to the core display, each intergroup has been asked if we could supplement the exhibition with any items, we have in our archives that relate specifically to AA in our local area.

 

If anyone is free to do any service during the exhibition, it would be very much appreciated.   I have volunteered my service Darkness into Light Project

 

This is an exhibition celebrating 75 years of Alcoholics Anonymous in Great Britain. A journey through the history of alcoholism, to the formation of Alcoholics Anonymous and the services it provides today.  The exhibition is traveling around the South of England, spending a month at each intergroups location.

 

West Kent is scheduled to hold the exhibition in October. I have booked the Maidstone library as the venue. The dates that it will be open is Monday 3rd to Friday 28th October. It is the duty of each intergroup to arrange collection of the exhibition items from the previous location.  In our case, this will be Hastings and Rother, venue yet to be confirmed. So, I will be going to Hastings on Saturday the 1st in a van to get the items, bring them back and assemble them at Maidstone. All volunteers will be very gratefully appreciated, as there are quite a few bits to pick up.

 

On Saturday 29th, East Kent will be collecting the exhibition from us. Between now and October, I will be looking to drum up support for the exhibition to get visitors through the door. We will be targeting professionals in several fields. We will be looking to hold several sessions during the exhibition where there will be a few of the members of the fellowship in attendance to meet and talk to the invited guests, again, all volunteers for this service will be greatly appreciated.

 

At this stage, it would be great if we could start spreading the word at our meetings. We will be getting some flyers created and passed onto the GSR‚??s for them to print off.

 

Update on the Google Ads campaign for the first three months of the year

 

January 1st ‚?? March 31st

 

‚?Ę ¬£193.43 Spent

‚?Ę 1,345 Impressions (people our ad was seen by) at a cost of 15p per impression

‚?Ę 383 People clicked through for more information (directs to WK meetings list) at a cost of 50p per click through

‚?Ę 9 people called the helpline directly through the ad

‚?Ę We missed 10 days in February when there was an issue with a new verification system needed for Google. The cost per day for 80 days was thus ¬£2.41

‚?Ę Mid-January was the busiest for both impressions and clicks

‚?Ę The top 5 search terms from those who clicked through had been:

 

1. AA Meetings near me 146 clicks

2. AA Meetings 48 clicks

3. AA Meetings Maidstone 16 clicks

4. AA Meetings Tunbridge Wells 12 clicks

5. AA Kent 5 clicks

 

As explained previously, the cost per impression and click has reduced as google gets to know our ‚??audience‚?? better. This means we are reaching more people with our money.

We will be spending around £50 per month for the next 6 months and then review again.

 

As regards actual Employment liaison work, I have done very little, as I have been involved in other PI work. I hope to have more to report on employment at the next assembly

 

The Next Public Information meeting will be held on May 15th at 1.45pm.

 

If you have any other questions, you or your group would like answered please do not hesitate to contact me.

 

Matt A

Employment Liaison (West Kent Intergroup)

Telephone: 07596115802

Email: mattaitken1@hotmail.co.uk

 

OUTGOING HEALTH LIAISON OFFICER

Kenny J, the out-going Health Liaison Officer, consented to his recent email being read to the assembly:

 

‚??I have settled in Norfolk and the AA Fellowship very quickly and am standing for the vacant Health Liaison Officer service position. 

 

Please express my gratitude to all at West Kent Intergroup, especially the PI working group for their support and encouragement, as it wasn't easy stepping out of my comfort zone. 

 

Yours in Fellowship 

Kenny J‚??

CONVENTION CONVENOR

 

Plans are going well in preparation for the WKIG AA convention on 4th June 2022 at Aylesford Community centre.

 

The committee meeting met on Tuesday 12th April via Zoom and the itinerary was reviewed.  All three meetings on the day will involve shared platforms with Al-anon, as well as refreshments (tea/coffee and squash), cake stall, a raffle, literature table, archive table and a sobriety count down.

 

The hall will be visited by myself on Friday 22nd April at 6pm to check the venue and kitchen facilities.

Flyers went out on Thursday 21st April to all GSR‚??s in West Kent with electronic copies for printing to distribute to meetings.

 

Unfortunately, GSO do not do a convention literature pack (sale or return) any more. We need to discuss as an intergroup whether to borrow and sell AA literature from a group/s or purchase literature for sale?

 

Our final committee meeting will take place on Tuesday 10th May.

 

The hall is booked for next year: Saturday 3rd June 2023 and hopefully a new convention convenor will work with myself in preparation for taking over next year.

 

Sarah McG

 

ELECTRONIC COMMUNICATIONS LIAISON OFFICER REPORT

WKIG section of the AA GB Website are up to date. As expected, a lot of updates to Meeting details over the past few months.

Electronic Signature service implemented and electronic signatures received from Intergroup Officers and GSRs.

Request for access to AA File Store has been made ‚?? this is currently being dealt with by File Store admin team ‚?? expecting it to be resolved over the coming days

Barry B

TELEPHONE LIAISON OFFICER

No report received.

Michael W

 

PRISON LIAISON OFFICER

No report received.

Nick K

 

YOUNG PEOPLES‚?? LIAISON OFFICER

No report received.

Chloe B

 

ARMED SERVICES LIAISON OFFICER

Position vacant

 

SHARE/LITERATURE LIAISON OFFICER

Position vacant

 

 

 

 

 

REGIONAL REPRESENTATIVES REPORT

 

I have not yet received the full minutes of the last SER Assembly 196 Pre- Conference. So, this report is not complete. I will send out more information when we have the minutes and the Officers‚?? and Liaison Officers‚?? reports.

 

1)    We are doing the teas at the next SER Assembly on Sun June 26th at Burgess Hill School.

We, Helen, Shirley and I, need some help from those who know the ropes

2)    Actions /Decisions/Reminders from South East Secretary following Assembly 196 on 20th March 2022

 

CONFERENCE QUESTIONS

Conference Delegates reported on the feedback received from Intergroups.

 

Questions/comments arising included:

 

¬∑       Confirmation that the Website was created by an outside company and concern as to their effectiveness or that of the Board considering what needs doing to make it more user friendly and accurate.

¬∑       Many GSRs are not keeping group details up to date and this is vital for newcomers and for Archives. o London would provide the base of their website free of charge if the existing website were to be reconstructed.

¬∑       Meetings do not have to be part of an Intergroup if they don‚??t want to be. o Very restrictive to say that you have to have a God.

 

FURLOUGH

¬∑       An email was received from GSO on Saturday early evening explaining that the Executive Committee would meet prior to Conference and the Furlough Grant would be discussed and the result fed back to Conference.

 

o A mixed response from Intergroups with some feeling strongly that it needs to be repaid and is against Tradition 7. Others felt that it was acceptable given the times/circumstances. There were some queries / concerns about not sending money to Region in January.

o In response to complaints about the letter originally sent to Ranjan, following the November Assembly, Jan read the letter out and queried if it was rude or inappropriate. The majority of members felt that it was both appropriate and acceptable and could not understand complaints.

o Patrick (Chair) confirmed he had written to Region Chairs to ask if they had received any feedback from their Intergroups about the Furlough Grant. He told the Assembly that they weren‚??t happy to have their integrity doubted. There was confusion about this as the tone of the email we thought would be sent was simply asking a question. Jan noted that Patrick had not sent the draft email out to Assembly prior to sending it to Region Chairs as had been agreed at the last Assembly. Patrick confirmed that he had never had any intention of doing so.

 

ELECTIONS

¬∑       Alan M, was elected as our new RECLO. Many thanks to John BD for everything he has done to support us during the past 3 years, with all its challenges.

¬∑       Mark F was elected as Region‚??s new Vice Chair when Sue rotates out in June

¬∑       Shirley, who had been willing to stand as Secretary before Assembly began, said that she no longer wished to stand.

 

 

 

PARLIAMENTARY EVENT 12TH MAY

URGENT ‚?? Letter sent out on Thursday and forwarded from Charles, regarding requesting invitations for appropriate people to invite. Ellie (PILO) is also able to receive requests or queries about suitability at pi.se@aamail.org

¬∑       Groups are advised to check the National Where to Find to ensure that group details are correct GSRs must keep group info up to date ‚?? it is a fundamental part of carrying the message

 

¬∑       Sonia (Treasurer) confirmed that the Unity Bank Account is now open for Intergroup Contributions. Sonia will circulate all treasurers with the new bank details. Barclays account will close on 30/05/22. It currently holds ¬£40,424.32 It was agreed to keep a year‚??s prudent reserve and send ¬£23,500 to GSO. The motion was carried 16:9

 

75th ANNIVERSARY CONVENTION

 

o   Please see Agnes‚?? P‚??s SER 75th SER Ambassador‚??s Report and Newsletter regarding 75th National Convention (both attached to these minutes)

 

VACANCIES BELOW:

 

¬∑       Regional Reps in particular, are reminded to actively seek suitable members to fill these vacancies.

 

o   SHARE LIAISON OFFICER - IMMEDIATE

o   SECRETARY (BY SEPTEMBER)

o   CONFERENCE DELEGATE (AFTER JUNE)

o   PROBATION LIAISON OFFICER (BY SEPTEMBER)

o   ARMED SERVICES LIAISON OFFICER. (IMMEDIATE)

o   HEALTH LIAISON OFFICER (IMMEDIATE)

o   PRISONS‚?? LIAISON OFFICER (IMMEDIATE)

o   YOUNG PERSON‚??S LIAISON OFFICER (IMMEDIATE)

o   ALTERNATE DELEGATES X 2 (IMMEDIATE)

o   SOUTHERN NATIONAL CONVENTION COMMITTEE MEMBERS X 2 (IMMEDIATE)

 

Written nominations from their Intergroup or a Regional Officer to be received by Jan at least 2 days before the Assembly please.

 

INSURANCE

 

Paul H has been in contact with Sonia the SER Treasurer:

 

o   All meetings need to be insured ‚?? physical, virtual, and hybrid.

o   For the purposes of insurance hybrid and parallel meeting are counted as two meetings.

o   The number of meetings disclosed by the Intergroup in November last year are covered.

o   The insurance runs from17/11/21 to 14/11/22.

o   The Insurance Company ‚?? Methodist Insurance allows a 10% variance in the number of meetings.

 

ASSEMBLY DATES:

o   Assembly 197 Post Conference Sunday 26th June 2022 (BURGESS HILL SCHOOL) (Refreshments West Kent) (Please bring your own cups as agreed by the conscience of Assembly)

o   Assembly 198 Workshops Sunday 25th September 2022 (BURGESS HILL SCHOOL) (Refreshments West Sussex) (Please bring your own cups)

o   Assembly 199 AGM & Conscience Sunday 20th November 2022 (ZOOM)

 

Paul H

Helen A

 

CHAIR‚??S REPORT

 

¬∑       In order to keep the local ‚??Where to Find‚?Ě current, GSRs are requested to keep me informed of any meeting changes tonymould1@sky.com Tel: 07590 464700

 

Tony M

 

VICE CHAIR‚??S REPORT

 

¬∑       I continue to send out, store and maintain the list of written GSRs‚?? & Officers‚?? GDPR Consent Forms.  Please take the time to read the announcement below:

 

¬∑       IMPORTANT GDPR ANNOUNCEMENT

 

In my role as WKIG Vice Chair, I have assumed the responsibility of ensuring that every member whose personal details are held on-file for intergroup purposes, has given their written consent (or not), for their personal details to be stored and shared (or not), on the understanding that this information will be deleted when the person ceases to be a serving member of the intergroup. 

 

However, there appears to be a problem in some cases, because there are members who have not responded to my request and/or returned the signed form.  It is a legal requirement that the intergroup has this written consent.  Due to these legal implications, it could mean that intergroup can no longer store personal information for persons who fail to comply with the regulations.   

 

¬∑       I also continue to:

¬ß  maintain the West Kent WhatsApp group

¬ß  send out GSR Packs on request

¬ß  and am always happy to offer support and guidance to new GSRs

¬ß  I am also responsible for organising and running intergroup workshops, and to that end, have requested the GSRs to bring workshop requests/ideas back to the next intergroup meeting in July  

Darren F

 

TREASURER‚??S REPORT

1st January 2022 ‚?? 14th April 2022

 

As my spreadsheet indicates, as of 14th April 2022, we now have £12,895.78 in available funds.

 

This balance is after we retain the prudent reserve of £1000.00 to cover Intergroup costs including the telephone service and £1000.00 ring-fenced for Liaison Service Expenditure.

 

As we have discussed keeping an additional reserve for PI events, I propose we send a contribution to region of £9,895.78. This will allow us to have the pre agreed prudent reserve of £2,000 plus an additional reserve of £3,000 for PI events.

 

The 2021 Spreadsheet has now been archived and a new spreadsheet containing all the new groups is active. 

 

As we are receiving personal contributions, we are unable to list the unallocated sums.

 

The groups have paid the majority of the contributions directly into the WKIG account and the payment ID‚??s have been excellent and made it far simpler to allocate to the groups.

 

Unallocated payments below

 

22 Jan 22 - £70.00 - Mrs S Potter

14 Mar 22 - £225 - Cambridge

Peter 6 Apr 22 - £500 - Chq in at 404728

 

It is imperative that the Group Treasurers ensure the group identity is noted when making payments into the account to ensure they can be correctly allocated. ID to refer to group samples below

 

Ton Weds Lunch

TW Sat 11am

Maid Thurs

 

Please can GSRs pass on a copy of the Treasury report to their Group Treasurer, so they can confirm Intergroup has received their groups contributions. If you are missing any contributions, please let the Intergroup Treasurer know including the amount, date paid in, by whom and reference used.

 

The West Kent Intergroup Bank details are noted at the bottom of this report.

 

All that remains is for me to ask Group Treasurers to continue the good work of letting us know which group their contributions are from and to keep them informed of any changes in contact details.

 

Group contributions should be made to ‚??West Kent Intergroup‚??

 

Email: treasurer.westkent@aamail.or

 

√?  Bac‚??s Details:

West Kent Intergroup

 

¬∑       GROUP CONTRIBUTIONS CAN BE FOUND AS AN ATTACHMENT TO THESE MINUTES

 

SECRETARY‚??S REPORT

 

Thank you to those who have sent in reports.  The number received prior to the assembly is significantly higher than in previous months.  Please can those people that haven‚??t yet sent theirs, endeavour to get them to me as soon as possible for inclusion in the minutes.

 

Newly elected Officers

New officers, please let me have your full contact details before you leave tonight‚??s meeting.  Also, please ensure that you register with GSO asap (The ‚??Registration of Intergroup/Regional Officers‚?Ě form can be found on the AA GB website.  It can either be completed online or downloaded and send to GSO by post (the postal address can be found on the actual form).  Darren F (Vice Chair), will send you a GDPR Consent form and I will forward you a copy of the WKIG Aims & Structures, which all members are asked to familiarise themselves with.  If you would like to be added to the West Kent ‚??business only,‚?? WhatsApp group, please contact Darren directly

 

Pink Forms

During the ‚??Open Forum‚?? discussion at Conference, dissatisfaction was expressed, on behalf of members of the wider Fellowship, regarding the number of groups on the AA GB ‚??Meeting Finder‚?? listed as ‚??status unknown‚?Ě and/or ‚??out-of-date group contact name & telephone numbers listed.  The General Secretary, Ranjan B, responded on behalf of GSO, that ‚??GSO can only work with the information they are provided with by the groups.‚??  The crux of the problem, is down to lack of communication - although groups inform the intergroup secretary when there's a change of GSR, and the person responsible for updating the 'local', intergroup WTF when there has been a change to meeting details, many fail to also update GSO.  by completing a new 'pink form' each time there is a change of meeting details and/or group officer/s contact details.  Groups are listed as 'status unknown' because nobody has thought/? bothered, or simply don‚??t know how, to keep GSO up-to-date as to what's happening 'on the home front!‚??  I cannot stress enough, how vitally important this is., particularly because in today‚??s technological world, the website is often the first place the still-suffering alcoholic goes to find out about Alcoholics Anonymous.  An additional repercussion of not doing this, is that your group won‚??t receive information sent directly from GSO eg: the quarterly mailing of AA Service News.  (For GSRs who may not know, the Winter edition, always contains the new Questions for Conference)  

 

Unfortunately, there are still quite a few meetings listed in our local WTF that I don‚??t have a contact for and are subsequently, not receiving any intergroup information.  If you happen to know of any new GSRs, please feel free to give them my contact details and ask them to get in touch, so that I can add them to the intergroup mailing list.  

PLEASE NOTE: MY CHANGE OF EMAIL ADDRESS (for intergroup business)

 

I am now using an AA generic email address.  Going forward, please send your reports and any other intergroup correspondence to secretary.westkent@aamail.org  

 

√?  DATE OF NEXT ASSEMBLY:  FRIDAY 8TH JULY 2022 (ZOOM)

Shirley S  secretary.westkent@aamail.org 

 

AOB:

 

SE REGION REFRESHMENTS

 

At the next SE Region assembly, on Sunday 26th June, at Burgess Hill, it‚??s West Kent Intergroup‚??s turn to do the teas & coffees. Region Reps, Helen A and Paul H, were informed that they will need to organise 2-3 willing volunteers to do the refreshments.  Their volunteers will probably require transportation as it‚??s quite a long way to travel.    They need to arrive around 9.20 ‚?? 9.30am, for when the hall is opened up, so that the urn is heated up by the time people start to arrive.  All they will have to do, is make the teas and coffees and set out the biscuits.  Everybody has been already told to bring their own cup (to help the environment), so there won‚??t be any washing-up to do ‚?? everything supplied will be disposable.  We aren‚??t permitted to use anything from the school canteen.

 

Shirley has tracked down the ‚??missing‚?? Region refreshment box and has it in her possession, but everything in the box is out-of-date.  She will restock it and bring it along on the morning of the assembly for 9.15 - 9.20am and will also bring the milk. 

 

¬∑       There were no other AOB items.

 

The meeting closed with the Serenity Prayer.

 

¬∑       SEE ATTACHMENTS FOR:

 

(i)                 GROUP CONTRIBUTIONS

(ii)               WKIG MINI CONVENTION FLYER

(iii)             VACANCIES TABLE

(iv)              75TH ANNIVERSARY CONVENTION FLYER

(v)                SER 75TH ANNIVERSARY AMBASSADOR‚??S REPORT

 

¬∑       The GSRs‚?? Aide-Memoire & Intergroup Officers‚?? Contact details can be found at the back of these minutes

GSRs‚?? AIDE-MEMOIRE - APRIL 2022

 

The Aide-Memoire is sent out ahead of the intergroup meeting minutes to enable GSRs to give early feedback to their groups, and consult with groups on anything that requires group feedback at the next intergroup assembly.

 

1.     Intergroup Officer Vacancies

Please announce the following intergroup officer vacancies:

 

Convention Convenor ‚?? Anyone interested in becoming the next West Kent Convention Convenor, this is an ideal time to shadow the current Convenor, Sarah McG, in the lead up to and during, the next local Mini Convention on Saturday 4th June 2022, at Aylesford Community Centre.  Please contact Sarah directly for more information

 

Share/Literature Liaison Officer ‚?? General information on Intergroup Officers can be found in the AA Structure Handbook for GB on pages 88/89.  Interested members can also contact the SE Regional Share/Literature LO to find out more about this role jason.keys@gmx.co.uk Tel: 07854 044798

 

Armed Services Liaison Officer ‚?? See the AA Service Handbook for GB, Chapter 2, AA and the Armed Services, page 31 for information about this service position

 

Please contact Shirley S, Intergroup Secretary secretary.westkent@aamail.org or Tony M, Chair. for further details or nominations

 

2.     12th Step Lists

There is a serious problem in the intergroup, regarding the upkeep of the 12th Step Lists.   Please read out to your groups, the attached report from the Intergroup‚??s 12th Step List Co-Ordinator, John M, in which he stresses that the AA Helpline Telephone Responders depend utterly, upon groups to keep their lists updated.  GSRs will shortly receive the current list of members on their particular group‚??s list which can be used as a starting point for them to check who in their group is currently on the list, confirm whether they are happy to remain on the list, whether there are some people who need removing and to ask who else wishes to be added to it.  This is vital 12th Step work for which we are all responsible, to carry the message to the still-suffering alcoholic ‚?? these lists and their upkeep are vital 12-Step tools ‚?? GSRs are requested to please give this their urgent attention!

 

 

3.     Darkness into Light Exhibition

This is an exhibition celebrating 75 years of AA in GB ‚?? a journey through history of alcoholism, to the formation of AA and the services it provides today.  It is to be held at Maidstone Library from Monday 3rd to Friday 28th October this year. 

 

Hastings & Rother intergroup are hosting the DIL exhibition during September and it is the duty of each intergroup to arrange collection of the exhibition items from the previous location. 

Matt A will be taking a van down to Hastings on Saturday 1st October, to pick up the exhibition items (of which there are quite a few!) 

 

*    Matt A is appealing for volunteers willing to help him collect everything from Hastings and to assist with assembling the exhibition at Maidstone library Matt is also seeking help to:

¬∑       drum up support for the exhibition, to get visitors through the door, targeting professionals in several fields

¬∑       meet and talk to the invited guests during the exhibition

¬∑       do other bits of service during the exhibition

 

*    Please contact Matt for more details and/or offers of help on, or better still, come along to the next West Kent PI Zoom meeting on 15th May at 1.45pm:

Meeting ID: 688 874 6362

Passcode: 830 346

 

4.     School Talks ‚?? Anybody interested in helping with school talks, please either contact Chloe B, YPLO chlobutler12@gmail.com Tel: 07470 904145, or our new PI LO, Laura S laura.e.scarlett@gmail.com

 

5.     West Kent Mini Convention with Al-Anon

Please come along to the next West Kent Mini Convention, ‚??Progress not Perfection,‚?? on Saturday 4th June 2022 10am-4pm, for a day of meetings & fellowship. 

Venue: Aylesford Community Centre, Forstal Road, Aylesford, Nr Maidstone ME20 7AU. 

 

*    Sarah would appreciate help on the day to set up the hall (putting out the chairs etc) from 8.30am onwards

 

Anyone wishing to help in some way is welcome to join the final committee meeting on Tuesday 10t May at 6pm:

Meeting ID: 822 5705 1309

Passcode: 1234

 

6.     WKIG WhatsApp group

The intergroup has a WhatsApp ‚??business only‚?Ě group.  Anyone wishing to be added to it are requested to please send your name and telephone number to Shirley S, (contact details below), who will pass your details on to Darren F, the WhatsApp Group Co-ordinator - secretary.westkent@aamail.org

 

 

 

7.     Meeting Changes

Please send any changes to group meetings directly to Tony M for the next printing of the local ‚??Where to Find‚?Ě (contact details above).  Please also remember to update your meeting information at GSO via the Pink Form (this can be found on the AA GB website)

8.     Intergroup Workshop Ideas

 

Darren F, WKIG Vice Chair, is looking to organise a series of intergroup workshops.  He is looking for suggestions/requests for any particular workshop theme. 

 

9.     Group Contributions

 

As the Treasurer is now receiving personal contributions, he is unable to list the unallocated sums.  The groups have paid the majority of the contributions directly into the WKIG account and the payment IDs have been excellent and made it far simpler to allocate to the groups.  There are 3 payments that he has been unable to allocate, which are:

 

¬ß  22 Jan 2022 ‚?? Mrs S Potter - ¬£70.00

¬ß  14 Mar 2022- Cambridge Peter - ¬£225.00

¬ß  6 April 2022 ‚?? Cheque in at 404728 - ¬£500.00

If anyone recognises any of the above, please contact Lynden S (contact details below)

The full Treasurer‚??s report, including the ‚??Group Contributions‚?Ě sheet will shortly be distributed with the minutes of this assembly.  Once received, please show the report to your group Treasurer so that they can confirm that intergroup has received their group‚??s contributions.  If any are missing, please let him know, including the amount sent, the date sent in, by whom, and the reference that was used. 

Please remind your Treasurer that it is imperative that they continue to ensure that the group identity is noted when making payments into the account.  If sending a cheque, please put the group‚??s name on the back.

 

¬∑       BACS details:

¬∑       Treasurer‚??s contact details:

 

10.    GSR Information Packs

New GSRs can get a GSR Information Pack on request from, Darren F, intergroup Vice Chair - frewind@hotmail.com  Tel: 07946 597250

 

11.  Change to WKIG Secretary‚??s email address

I am now using an AA generic email address, so going forward, please send all intergroup correspondence, including your reports to secretary.westkent@aamail.org

If there are any queries regarding the Aide-Memoire, please contact Shirley S, as above or telephone

 

√?  Next full intergroup assembly: Friday 8th July 2022 on Zoom.  Meeting details will be sent out with the agenda in late June

WEST KENT INTERGROUP OFFICERS CONTACT DETAILS

Chair - Tony M:

 

Vice-Chair - Darren F:

Treasurer - Lynden S:

 

Secretary - Shirley S:

 

Archivist ‚?? Helen A:

 

 

Armed Services LO‚?? Position is currently vacant

Convention Convenor‚?? Sarah McG ‚??

 

Electronic Communications LO: Barry B -

 

Employment LO ‚?? Matt A -

 

Health LO ‚?? Tim D ‚??

 

Prison LO ‚?? Nick K:

 

 

Probation LO ‚?? Sarah P:

 

Public Information LO ‚?? Laura S

 

Share/Literature LO ‚?? Position is currently vacant

Telephone LO ‚?? Michael W:

 

 

12-Step Co-Ordinator ‚?? John M

 

Young Peoples‚?? LO ‚?? Chloe B:

 

Regional Representatives

Helen A ‚?? (See above - Archivist)

Paul H ‚??

Shirley S ‚?? (See above ‚?? Secretary)

WEST KENT INTERGROUP

 

MINUTES OF 189th ASSEMBLY ‚?? 22nd APRIL 2022

Attendees

 

Tony M          Chairperson 

Darren F        Vice Chair

Shirley S        Secretary

Lynden S       Treasurer

 

GSRs

Paul H           Ditton Friday

Stewart N      Gravesend Tuesday

Hugh C          Gravesend Thursday (Alternate)

Matt A           Isle of Sheppey Thursday

Sarah McG    Maidstone Saturday Zoom

Kate F            Maidstone Wednesday Evening Hybrid

Tamsin B       Maidstone Thursday Evening

Tim D           Marden

            Shirley S       Newington F2F

Aleks E         Rainham Wednesday

Billy W         Rochester Monday

Carla VZ       Rochester Wednesday Lunchtime

Gavin A        Rochester Saturday

Joan A          Sittingbourne Monday F2F

Barry B         Strood

Alan B          Tonbridge Sunday Sunrise

Rob M          Tonbridge Sunday 9.30am F2F

Catherine M  Tunbridge Wells Monday Evening/Saturday 11am F2F

Steve R         Tunbridge Wells Tuesday F2F

Hannah H      Tunbridge Wells Tuesday Evening Zoom

Jayne P          Tunbridge Wells Thursday Evening F2F

Jane F            Tunbridge Wells Thursday Evening Zoom

Irene M         Tunbridge Wells Saturday Online 11.00

                    

Liaison Officers   

                

Barry B         Electronic Communications Liaison Officer

Matt A           Employment Liaison Officer

Sarah P          Probation Liaison Officer

Sarah McG    Convention Convenor

Chloe B         Young Peoples‚?? Liaison Officer

Helen A         Regional Representative & Archivist

Paul H           Regional Representative

John M          12- Step List Co-Ordinator (Co-opted Officer)

 

Visitors

 

Laura S

John ‚?? Maidstone Monday

Lyn - Guest

 

This meeting was held on Zoom.

Tony M, Chair, welcomed everyone and asked those present to display on-screen, their name, surname initial, the group they represented, intergroup service position, or if they were a visitor.  He also informed members that the meeting was being recorded to facilitate accuracy of the minutes.   

 

A moments silence was observed to remember the still-suffering alcoholic

 

Tony requested that members use the ‚??raised hand‚?? function when they wished to speak.

 

The Preamble was read by Chloe B

The Traditions were read by Paul H

The Aims & Structures were read by Kate F

 

APOLOGIES FOR ABSENCE:

 

Sue E ‚?? Tunbridge Wells Friday Ladies

Mike L ‚?? GSR Sevenoaks Wednesday

John N ‚?? Sittingbourne Friday

Julie W ‚?? Gravesend Friday

David R ‚?? Ditton Wednesday

Michael W ‚?? Telephone Liaison Officer

      

MINUTES OF THE LAST MEETING AND MATTERS ARISING:

 

Unfortunately, Michael W, Telephone Liaison Officer, remains unratified in his position, as he has been absent for the last three intergroup assemblies.  This will be carried over to the next assembly in July.

 

There were no further matters arising.  Darren F proposed, and Tim D seconded, that the minutes were a true record of the January assembly.

 

QUORUM

A count of voting members confirmed that the meeting was quorate.

 

Members were requested to use the anonymous, ‚??raised hand,‚?? facility to vote.

 

ELECTION OF OFFICERS

 

PUBLIC INFORMATION LIAISON OFFICER ‚?? Laura S was nominated by Chloe B and her nomination was seconded by Helen A.  Laura then gave her AA service CV and answered questions from the floor.  As is customary, Laura was asked to leave the room to allow for any discussion and a vote to be taken, after which she was duly elected with a majority vote.

 

HEALTH LIAISON OFFICER ‚?? Tim D was nominated by Tony M and his nomination was seconded by Chloe B.  Tim then gave his AA service CV.  Tim was asked to leave the room, (as above), and was duly elected with a majority vote.

 

REGIONAL REPRESENTATIVE ‚?? Shirley S nominated herself and was seconded by Darren F.  She then gave her AA service CV and following the customary procedure was duly elected with a majority vote.

 

CURRENT OFFICER VACANCIES

 

GSRs, please announce the following intergroup officer vacancies regularly between now and the next intergroup meeting in July, and encourage fellow group members to consider taking on service beyond the group once they have the required length of continuous sobriety:

CONVENTION CONVENOR ‚??This an ideal time for anyone interested in becoming the next West Kent Convention Convenor to shadow the current Convenor, Sarah McG, in the lead up to and during, the next local Mini Convention on Saturday 4th June 2022, at Aylesford Community Centre.  Please contact Sarah directly for more information

 

SHARE/LITERATURE LIAISON OFFICER ‚?? General information on Intergroup Officers can be found in the AA Structure Handbook for GB on pages 88/89.  Interested members can also contact the SE Regional Share/Literature LO to find out more about this

 

ARMED SERVICES LIAISON OFFICER ‚?? See the AA Service Handbook for GB, Chapter 2, AA and the Armed Services, page 31 for information about this service position

 

The above vacancies can also be found as an attachment.  They are set out in table-form, to include, service length, service requirements and additional information of what each position entails.  This is provided by the intergroup secretary to make it easier for members to access details of each vacancy and where possible, contact details of the out-going officer.  GSRs may wish to print the table and display it at their group meetings, as they see fit, 

 

Nominations are now being welcomed for the above service positions, for possible election at the next full intergroup assembly on Friday 8th July 2022 and can be sent to Shirley S, Secretary, atsecretary.westkent@aamail.org.  Also, Tony M, Intergroup Chair, at

 

¬∑       NOMINATIONS WILL ALSO BE ACCEPTED ON THE EVENING OF THE MEETING

 

FURTHER DISCUSSION OF THE IDEA OF PUTTING THE AA HELPLINE NUMBER ON ATM MACHINES, INCLUDING COSTINGS

 

At the November AGM, Helen A, tentatively put the idea to the intergroup, of putting the AA Helpline number on ATM machines and possibly also on the till receipts.  Helen was asked to do further research, including the costings, and bring it back to the January assembly.  

 

In January, Helen informed the meeting that the cost for a minimum contract would be ¬£1500, which she felt seemed a hefty cost compared with previous PI initiatives.  She had then looked into putting the number on the till receipts and discovered that this was even more expensive.  There had been no unfavourable comments thus far; On the contrary, some members felt that it sounded like a great idea and could be great value for money!  Helen was asked to write up her findings and bring them back to the April assembly.

 

Reporting back this evening, Helen briefly explained how this would be done:

 

¬∑       Three or four areas would be selected

¬∑       We would pay ¬£1500 for a certain number of transactions, not for a specific period of time

¬∑       We can choose what we put on the receipts ‚?? helpline number, website ‚?? whatever you want.  

 

Discussion followed around the possible pros and cons and Helen answered questions as best she could, regarding the process.  She pointed out that the ‚??success rate‚?? was pretty unmeasurable.  Lynden S, Treasurer, explained that there would be cost implications if it was continued for a sustained period.  He posed the question, ‚??Are we going to do this for two or three months and take a real ‚??punt‚?Ě on it or are we

just going to do it for 6 weeks, see how it goes and then look at again?‚?? Lynden also asked Helen whether it would be possible to ask the telephone responders to ask callers where they found the helpline number.to ascertain the number of calls received as a direct result of having the number on the ATMs.  Helen pointed out that it wasn‚??t just people who called the helpline that may have benefitted, but also family members, who could very possibly have noted down the number for possible future use.  Matt A suggested that, if we don‚??t wish to do it now, maybe we could consider doing it in November, during AA Awareness Month; that if we did it for just a month, perhaps we‚??d be able to longer time slots per day?  

 

Darren F proposed and Lynden S seconded his proposal, that:

 

Intergroup empower the PI Sub Committee to run a ‚??proof of concept,‚?? by:

 

¬∑       Choosing a specific area

¬∑       Deciding how long we want to run the ad

¬∑       Contact Michael W (TLO), to request that he monitor the number of calls that are made to the helpline as a direct result of the ATM ad

¬∑       Once this has been carried out, the PI Sub Committee report back to intergroup at the July assembly, with the results. 

¬∑       If the data collected shows a peak in calls, we will then have our ‚??proof of concept‚??- that it‚??s a worthwhile venture

¬∑       If the number of calls doesn‚??t peak, we could simply drop the idea

¬∑       Tony M, suggested that, subject to the vote, the intergroup just press on and conduct the proposed trial as soon as, in May or June; That we may have plenty of other ideas put forward for AA Awareness Month in November.  He asked that this be added to Darren‚??s proposal. 

 

¬∑       The proposal was carried with a majority vote:  87% For; 13% No; 0 Abstentions

 

WKIG 12-STEP LIST CO-ORDINATOR

 

John M, WKIG 12-Step List Co-Ordinator, addressed the assembly regarding the serious problem in this intergroup, regarding the upkeep of the 12th Step Lists.

 

Please see John‚??s report below, which he read out to the assembly: 

 

West Kent Intergroup-12th Step List Co-ordination & Updating Report April 2022

 

As List Co-Ordinator, it is my responsibility to:

 

 ‚?Ę Maintain an updated list of all members with their telephone numbers, who are sponsored by their group within West Kent.

 

‚?Ę Regularly send an updated copy of this list to our TELEPHONE LIAISON OFFICER for circulation to our telephone responders.

 

TELEPHONE RESPONDERS need a good, up to date list, covering our whole area. This should enable them to pass on details from the suffering alcoholic to appropriate 12th Steppers that have been authorised by their group.

 

THE GROUP GSR, (or Secretary), should maintain a group list of twelfth steppers that the group have approved, and keep us notified of any changes: new additions, deletions etc.

WE DEPEND UTTERLY UPON OUR GROUPS TO KEEP THE LIST UPDATED AND FIT FOR PURPOSE

 

Our Groups are autonomous.  We provide them with this service to enable them to achieve their Primary Purpose of carrying the message to those who ask for help. Groups are not obliged to engage with our services, but it is difficult for me to see how some will claim that, ‚??I want the hand of AA to be there‚?¶‚?¶.and for that I am responsible,‚?Ě whilst neglecting to take any responsibility whatsoever.

 

We all know this is happening because:

 

‚?Ę We often see newcomers turning up outside a meeting because a telephone responder has been unable to get hold of a willing twelfth stepper and has been forced to this last resort.

 

‚?Ę As a twelfth stepper myself, it is not unusual for me to motor well out of my home area to help with a suffering person.

 

‚?Ę I am often told by responders that they have spent hours on end trying to get hold of persons on the list, only to find that the contact no longer exists.

 

Are we now witnessing the beginning of the end of face-to- face, one-on-one twelfth stepping, with the new person being guided and accompanied into a welcoming meeting?

 

Time to get the finger out lads!

 

JOHN LM

WKIG 12th STEP LIST CO-ORDINATOR

 

GSRs were asked to read the above report to their groups, stressing the point that the Helpline Telephone Responders depend utterly, upon groups to keep their lists updated. 

 

John M told the meeting that the 12th Step List system in West Kent has broken down because GSRs are failing in their responsibility to keep their group‚??s 12-Step List up-to-date!  It would seem that some groups don‚??t even have a 12-Step List!  This is vital 12th Step work for which we are all responsible, to carry the message to the still-suffering alcoholic ‚?? these lists and their upkeep are essential 12-Step tools

 

Discussion followed as to how this serious problem could be resolved and what could be done to make the 12-Step List procedure workable for all concerned.  The consensus of opinion was that the days of recording names and ‚??phone numbers on paper have gone.  That, we need to find an efficient, safe system for inputting, editing and retrieving 12th Step List information.  If done electronically, we could have a one-stop, password protected hub, easily accessible to all concerned.  Information could be quickly and easily inputted and updated.  It would all be in one place and more fit-for-purpose. GSRs would know exactly where to find their group‚??s 12-Step Lists.

 

Meanwhile, we needed to find a way to deal with the immediate 12-Step List problem.  John M will send out the current 12th Step Lists, (minus the telephone numbers, to be GDPR compliant), which list the members in their individual groupings.  GSRs were asked to check who in their group is currently on the list, confirm whether they are happy to remain on the list, whether there are people who need removing, and to ask who else in the group is willing to work their 12th Step and be added to the list! 

 

¬∑       GSRS ARE REQUESTED TO PLEASE GIVE THIS THEIR URGENT ATTENTION!

Secretary‚??s note:  John M supplied the lists the very next day and they were forwarded to everyone on the intergroup mailing list.

CHANGE OF TELEPHONE SERVICE PROVIDER

 

This was an item on this evening‚??s agenda, but unfortunately, Michael W, TLO, texted Shirley S earlier in the day, to say that he was unwell and was unable to attend the meeting.

 

Tony M, Chair, took advantage of this gap on the agenda, to mention a couple of extra points:

 

¬∑       In order to raise awareness, he will be sending out a flyer introducing our Young Peoples‚?? Liaison Officer, Chloe B

¬∑       Sadly, a member with 58 years‚?? sobriety, known to many as ‚??Doughnut Dennis,‚?? recently passed away.  Tony is thinking of holding a memorial service at Aylesford Priory in a few weeks.  There is no cost implication to the Fellowship, as the occasion will be self-supporting, in that Tony will deal with the cost as an individual donation.  There will be a collection to fund the purchase of some AA books dedicated in Dennis‚?? name.  Tamsin B, kindly ed to help with the refreshments.

 

WKIG‚??s HOSTING OF THE ‚??DARKNESS INTO LIGHT‚?? EXHIBITION

 

Matt A, outgoing PILO, and current Employment Liaison Officer, ran through his report on West Kent‚??s upcoming hosting of the exhibition in October of this year:   

This is an exhibition celebrating 75 years of Alcoholics Anonymous in Great Britain.

A journey through the history of alcoholism, to the formation of Alcoholics Anonymous and the services it provides today.

The exhibition is travelling around the South of England, spending a month at each intergroups location. West Kent is scheduled to hold the exhibition in October.

Matt has booked the Maidstone library as the venue. The dates that it will be open are, Monday 3rd to Friday 28th October.  It is the duty of each intergroup to arrange collection of the exhibition items from the previous location, in our case, this will be Hastings and Rother, venue yet to be confirmed. Matt will be taking a van to Hastings on Saturday 1st October to pick up the items, and bring them back and assemble them at Maidstone. Offers of help will be greatly appreciated, as there are quite a few bits to pick up and difficult for Matt to do on his own.  On Saturday 29th, East Kent will be collecting the exhibition from us.

Between now and October, Matt will be looking to drum up support for the exhibition to get visitors through the door. We will be targeting professionals in several fields. Matt will be looking to hold several sessions during the exhibition where there will be a few of the members of the Fellowship in attendance to meet and talk to the invited guests - again, all volunteers for this service will be greatly appreciated. At this stage, it would be really helpful if people could start spreading the word at our meetings. The PI team will be getting some flyers created which will be circulated to the GSR‚??s for them to print off and take to their group meetings.

In addition to the core display, each intergroup has been asked if they could supplement the exhibition with items they have in their archives that specifically relate to AA in their local area.

If anyone is free to do service during the exhibition, it would be very much appreciated.  Offers of help to be sent directly to Matt please - or better still, come along to the next West Kent PI Zoom meeting on 15th May at 1.45pm:

Meeting ID: 688 874 6362    Passcode: 830 346

REQUEST FOR GUIDANCE ON HOW GROUPS CAN ENFORCE THE WISHES OF THE GROUP CONSCIENCE REGARDING BEHAVIOUR AT MEETINGS

This agenda item arose as a result of Rob (Bert) M, GSR Tonbridge Sunday 9.30am Face-to-Face meeting, seeking advice/shared experience at the January assembly on this subject.  Rob explained that previously, his group conscience had decided that members would be requested to wear a face mask at their meetings as a Covid precaution, and that this had caused a bit of a problem at the group.  Bert felt that things have since moved on with Covid and that this agenda item was probably no longer relevant.  However, it was acknowledged that there is actually, a generic problem to be considered here.  Namely, that if a group conscience has decided to on a certain course of action, whatever it is, this could potentially become a ‚??prickly‚?? issue.  How then, can the group enforce their wishes without confrontation?

¬∑       It was decided that this should be an agenda item at the next assembly in ly.

FEEDBACK FROM REGION REPS, ON WHETHER ONLINE GROUPS SHOULD BE CONTRIBUTING TO THE SOUTH EAST REGION PUBLIC LIABILITY INSURANCE, OR WHETHER THEY SHOULD HAVE SEPARATE CYBER INSURANCE

Paul H, Region Rep, informed the assembly that he had spoken to Sonya, the Regional Treasurer, who confirmed that the online groups were in the mainstream of insurance in the 2021 account.

With regard to cost of physical versus online meetings, they are treated the same; that both environments have risks, although they are different risks.  Online meeting risks include, deformation, screen shots and identity theft.  These are included in the current public liability policy +/- a 10% variant.

Shirley S, Secretary, expressed concern that the number of meetings recorded as requiring insurance and by which the individual intergroups‚?? contribution is calculated, stands at 48, but this is no longer the case, as we now have about 60 groups listed on our local ‚??Where to Find.‚?Ě

¬∑       Shirley to find out who needs to be informed of the increase in West Kent group numbers for insurance purposes (probably the Regional Treasurer).  She will also find out if the intergroup is liable to pay an additional amount for this year‚??s cover.

GSR REPORTS

 

SUNDAY MEETINGS

Aylesford F2F

No report received

Bijayendra S GSR

 

Chatham Sunday F2F

No report received

? GSR

 

Sunday ‚??Drop the Chain‚?Ě Zoom 4pm-5.30pm

No report received

Dermot G GSR

 

Maidstone Sunday 7pm F2F

No report received

? GSR

 

Sevenoaks Sunday (There is a Solution) 4pm Zoom

No report received

? GSR

 

Sevenoaks (Kippington) Sunday 8pm F2F

No report received

Jonathan K GSR

 

Tonbridge Sunday Sunrise 8.15am F2F

‚?Ź Meeting is now established for almost a year and has a regular attendance of over 20 men and women.

‚?Ź We have a changing theme each week - Daily Reflections, Step, Tradition and a chair on the last Sunday of the month which normally alternates male / female.

‚?Ź The chairs are found by the secretary and is someone with a good sobriety period and a strong recovery message.

‚?Ź We have BB, DR and 12x12 books for use in the meeting and a good stock of AA approved literature for sale.

‚?Ź We have male and female greeters, offer tea and coffee and regularly attract newcomers.

‚?Ź We offer sponsorship and temporary sponsorship at every meeting, over one third of attendees regularly raise their hand.

‚?Ź All service positions are currently filled.

‚?Ź The meeting has been self-supporting since beginning and we have recently been able to contribute to WKIG.

‚?Ź The meeting is accessible.

‚?Ź There is good fellowship both before and after the meeting at a local coffee shop.

 

Alan B GSR

 

Tonbridge Sunday 9.30am F2F

                 ¬∑        Meeting has been running since 2018 (need to check) ‚?? Group consciences are held around the time of each intergroup. 

                 ¬∑        Attendance ‚?? numbers are between 10-15 down from pre covid mainly due to the starting of the earlier meeting at the same venue at 8.15. 

                 ¬∑        Core group numbers/Service positions ‚?? about 8 people:

 

2 Greeters: 

Treasurer:  

Hoovering: 

Literature: 

Tea: 

Secretary:

GSR

 

                  ¬∑        Newcomers/sponsorship ‚?? we fairly regularly get newcomers. 

                  ¬∑        Format. This is a Big Book meeting, reading from the first 164 pages and then the stories at the back of the book. There are chairs at the end of each month. 

                  ¬∑        Bank account - ¬£356, we haven‚??t given money to intergroup for a while, but is healthier now and our Treasurer is aiming to make a contribution. 

                  ¬∑        12-Step list issue brought up this evening ‚?? I haven‚??t spoken to the group about it yet, but will do.

 

Rob M (Bert) GSR

 

Tonbridge 9.30am Zoom Parallel

No report received

? GSR

 

Tunbridge Wells Sunday ‚??Big Book Study‚?Ě 7-8pm F2F

- This is a lovely small meeting with attendance of around 8-10 people, reading through the first 164

- We are self-supporting and have made good contributions to WKIG

- We get newcomers attending most weeks

- Biggest issue is finding committed serving members. We are lacking a GSR, so the Treasurer fulfils both roles; and a female greeter

 

Jo S Treasurer (Acting GSR as post is vacant)

 

MONDAY MEETINGS

 

Maidstone Monday ‚??Step & Tradition‚?Ě 8pm F2F)

No report received

Dermot G GSR

Marden F2F

We are fully self-supporting and make regular contributions to intergroup, and all service positions are filled. We have on average 12 attendees and are now fully face to face.

 

Tim D GSR

 

Rochester Monday 8pm-9.30pm Hybrid (Quakers Meeting House).  

Doors open 7pm - an hour before the meeting starts

Doors close at 10pm for 30 minutes of Fellowship after the meeting.

We recently had a group conscience and voted to continue as a hybrid meeting, 

We will be looking at this again in our next conscience in 3-months-time.

We are self-supporting and all service positions are filled.

 

Billy W GSR

 

Sittingbourne Monday F2F

The Monday night meeting at Sittingbourne is well attended with a good mix of regulars and newcomers. It is a warm and friendly meeting. Good mix of men and women. All positions are filled. We are self-supporting through our own contributions.

 

 Joan A GSR

 

Tonbridge Monday Lunchtime F2F

No report received

? Heather H GSR

 

Tunbridge Wells 8.30am ‚??Daily Reflections‚?Ě (Monday-Friday) Zoom

These meetings started up online at the beginning of the first lockdown in March 2020 and continue to be well attended with an average of 30 people every weekday morning.  There are 22 service positions in total and all are currently filled.  There are reader positions for the newcomer which rotate every 6 months.  We hold a group conscience on the last Friday of every month and meet up face-to-face on the last Saturday of each month.  Both of these are well attended.  The 'minutes' of the group conscience meetings are recorded in the Daily Reflections Service Page of the Tunbridge Wells WordPress website.

Imogen I GSR

Tunbridge Wells Monday St Augustine 7.30pm F2F

It‚??s like we‚??ve never been away!   A good strong meeting with 20 plus attendees with a great mixture of newcomers and old timers.  A ‚??Chair and Share‚?? meeting with a strong recovery message. All service positions are filled and chits available upon request. We are fully self-supporting.

 

Catherine M GSR

 

Wainscott Monday 8pm F2F

No report received

Bill C GSR

 

TUESDAY MEETINGS

 

Chatham Tuesday F2F

No report received

Nicholas V GSR

 

Gravesend Tuesday 8pm Hybrid

No report received

Stewart N GSR

 

Maidstone Tuesday & Friday Lunchtime (Multi-Meeting)

No report received

Gina S GSR

 

Tunbridge Wells 6.30pm Zoom

No report received

? GSR

 

Tunbridge Wells Tuesday 8-9 pm ‚??Chair and Share‚?? F2F

The meeting has continued to grow and function in a healthy fashion.  There are no significant changes or developments since the previous report.  The only thing to report is that we have moved to the main chapel hall in the church for the duration of refurbishment in our usual place.  We offer fellowship and refreshments from 19.30 and we stay on after the meeting, to offer support to any newcomers or anyone who needs it.  Our typical attendance is around 30 people and we continue to welcome new members and folk from other areas.  We enjoy a great vibe in our meeting which is centred around a beneficial message of recovery carried to us by a variety of speakers we invite from a wide radius. 

 

Steve R GSR

 

WEDNESDAY MEETINGS

 

Gillingham Wednesday F2F

No report received

No GSR

Maidstone Wednesday ‚??Courage to Change‚?? Big Book Study Hybrid

¬∑       We remain hybrid, average 6 zooming in weekly

¬∑       The main service positions are filled

¬∑       Nothing new to report

Kate F GSR

Maidstone Wednesday (Ditton) 7.30pm F2F

No report received

David R GSR

 

Newington

¬∑       ‚??Chair & Share‚?? meeting

¬∑       ‚??Open‚?? meeting on first Wednesday of every month

¬∑       At the January assembly, we reported that we had reverted to Zoom due to Omicrom.  In recent months, we changed to a ‚??hybrid‚?? meeting and the group conscience has since voted to return to meeting face-to-face

¬∑       We now meet permanently in a much larger, bright, airy room, than pre-Covid, which has ample space for social distancing for those who wish to continue to do so

¬∑       A good mix of male/female members

¬∑       Strong core membership, with temporary sponsorship offered to newcomers

¬∑       All service positions filled

¬∑       Continue to contribute to intergroup

¬∑       Group have recently decided to close group‚??s bank account and revert to prior practice of managing group finances

¬∑       Plenty of on-site free parking available

¬∑       Also, has disabled access & facilities

 

Shirley S GSR

 

Paddock Wood Wednesday Lunchtime F2F

No report received

No GSR

Contact: Izzy G (Secretary)

 

Rochester Wednesday Lunchtime Hybrid

No report received

Carla VZ GSR

 

Rainham Wednesday ‚??Road to Recovery‚?Ě F2F

¬∑       The group is fully self-supporting,

¬∑       All service positions are filled

¬∑       And we have newcomers on a regular basis

 

Aleks E GSR

 

Sevenoaks Wednesday (Hollybush) F2F

Nothing to report.

 

Mike L GSR

 

Tonbridge Wednesday 7pm-8pm F2F

Tunbridge Wells Wednesday Evening St Augustine 7.30pm

A slow start but numbers are gradually increasing. A Chair and share meeting ideal for new and old. Numbers have been small but the message is strong and growing. Service positions available, please come and join us.

 

Catherine M GSR

 

 

THURSDAY MEETINGS

 

Chatham Thursday Lunchtime F2F

Remains closed until further notice

No GSR

Possible Contact John H

 

Gillingham Thursday 7pm F2F

No report

Stephen B GSR

 

Gravesend Thursday 8pm F2F

Attendance at our group is at a healthy level with on average 8-15 people present each week. All the service posts for the group are full.

We maintain a harmonious existence with our landlord and our rent is up to date. We have been able to make regular contributions to Intergroup using the BACS process reference: Gravesend Thursday.

The home group members have a significant number of years sobriety between them and are keen to support newcomers in any way possible. With this in mind we have become aware that the Gravesend group does not appear on the national where to find if someone is looking for a meeting on line via https://www.alcoholics-anonymous.org.uk/aa-meetings

As a new GSR I am not sure how to go about getting this rectified as I understand the ‚??pink form‚?Ě is used to update the local where to find. Happy to deal with this if pointed in the right direction.

Also, I have been asked to relay the information that the Gravesend lunchtime group, details below and still appearing on the most recent West Kent Where to Find we have just received, did not reopen after COVID. Phil secretary/treasurer has asked that we report that he will hold onto the books and funds for a couple of months and if no-one steps forward to restart the group, he will pass the books onto a local group and pay any funds into Intergroup. The reasons for this are, they are unable to access the room and also prior to COVID attendance was often only 2-3 people.

Gravesend DA12 2AH Chit, 12,00 noon ‚?? 1.30pm, CGL Building 1st Floor, Berkley Crescent. (facing Clock Tower)

Julie W GSR  

 

Isle of Sheppey Thursday Evening

Sheppey Thursday ‚??Big Book Study‚?? meeting has a welcoming and intimate atmosphere. We have a small fluctuating weekly attendance of between 5-10 people, however, over the last few months we have seen a steady increase in the number of regular visitors.  Despite our small numbers we are fully self-supporting.

Since our last report I‚??m extremely happy to say we now have use of the kitchen and have the tea service position filled. All other key service positions are also filled.

Matt A GSR 

Maidstone Thursday Evening F2F

¬∑       The group is fully self-funding and able to support sobriety chips and a good literature table.

¬∑       We have service positions of Alt GSR and male greeter available.

¬∑       The group has agreed to change the wording of the preamble to 'people', rather than 'men and women'.

¬∑       We are considering changing venue for the meeting as the church do not seem quite as welcoming as they once were and parking is contentious.

¬∑       No other matters arising. 

Tamsin B GSR

‚??Step One‚?Ě Thursday 6pm Online

No report received

? GSR

 

Strood Hybrid

The following service positions have recently been rotated out:

o   Secretary

o   GSR

o   Treasurer

i)               Group is well attended approx. 30 people

ii)             All service positions filled

iii)           We are fully self-supporting

Barry B GSR

Tunbridge Wells Thursday 8pm (F2F)

Our last group conscience was conducted last evening 31 March, and the only change that was made to the meeting was changing it from an ‚??Open‚?? meeting to a ‚??Closed‚?? one, unless to open by a fellow with it then to be voted on.

The 75th Convention, Mini- Convention in Aylesford and all the intergroup vacancies were announced to the group, as well as highlighting members being able to voice any concerns to me and where they are able to anonymously voice concerns.   An AA Structure Handbook and Service Handbook have now been made available at the meeting, which was also highlighted to the group.

We are pleased to see since our last report a mix of newcomers/old timers/visitors etc and the meeting is being well supported. Rent charges were increased by the church from 1 January, and we are now able to cover the cost of handing out pocket-sized AA Big Books, or 12/12 pocket-sized books.

 Jayne P GSR

Tunbridge Wells Thursday 8pm (now stand-alone) Zoom

No report received

Jane F GSR

 

Twydall Ladies Thursday F2F

No report received

No GSR

 

Wainscott Thursday 8pm Zoom

No report received

? GSR

 

FRIDAY MEETINGS

 

Chatham Friday F2F

No report received

Nicholas V GSR

                                                                                                                                                                                                                                   Ditton

¬∑       Ditton is a flourishing group with attendances regularly of 15 to 20

¬∑       We are running at a comfortable surplus and will be sending more to contributions Intergroup.

¬∑       We use Living Sober as the theme for our meetings except that the first Friday of each month is a step meeting

¬∑       Most of the service positions are filled.

Paul H GSR

Goudhurst F2F

No report received

Steve G GSR

 

Hildenborough Friday 7.30pm Zoom

No report received

? GSR

 

Maidstone Friday Lunchtime

¬∑       See Maidstone Tuesday (Shared Officers)

 

Sittingbourne Friday Evening

No report received.

John N GSR

 

Tonbridge Friday Lunchtime ‚??As Bill Sees It‚?Ě F2F

No report received

Sarah E GSR

Tunbridge Wells Friday 6.30pm Ladies Zoom

We are a small group with an average of about 6 women, nothing really changes. I never had confirmation from where our Treasurer changed hands and I realised then that a lot was of changes around intergroup at that time. 

 

Sue E GSR

 

Tunbridge Wells Friday (F2F) 19.45  

‚?Ź Meeting continues to have strong attendance. Averaging around 30.

‚?Ź A good mix of men and women attend

‚?Ź We try to alternate male/female chairs with a strong message of recovery

‚?Ź We carry a well-stocked literature table

‚?Ź We regularly attract newcomers

‚?Ź We offer sponsorship at the end of every meeting, around half of attendees have completed the steps and raise their hand.

‚?Ź All service positions are currently filled and we proactively find roles for newcomers to encourage attendance

‚?Ź Fully self-supporting contributing regularly to WKIG

‚?Ź The meeting is wheelchair accessible.

‚?Ź We have recently moved from the hall to the main church whilst building refurbishment is carried out.    

 

Chris G GSR

 

SATURDAY MEETINGS

 

Cranbrook F2F

No report received

Chris L GSR

 

Gillingham Saturday F2F

No report received

No GSR

Snodland ‚??Daily Reflections‚?? 9.30am Zoom

The Saturday reflection meeting at 9.30am has a small number of regular attendees and we continue to enjoy an hour‚??s fellowship time together each week.  The meeting normally involves a chosen reading from a visiting chair, followed by a short reflection and open sharing.  We have enough funds from Tradition 7 to pay the next year‚??s Zoom subscription and all service positions are currently filled.  We will be having a group conscience on Saturday 9th April.

Sarah McG GSR

Maidstone Saturday Evening ‚??Big Book meeting‚?Ě 6.30pm F2F

No report received

? GSR

Rochester Saturday F2F

No report received

Gavin A GSR

Tunbridge Wells Saturday Sunrise Chair & Share Meeting 8.30-9.30 Zoom

This 60-minute meeting was a face-to-face meeting of very long standing which transferred to online status early in the first lockdown of 2020. Although many meetings have returned to the rooms, this one remains on Zoom.

Attendance is regularly between 20 and 30 men and women. Newcomers attend and often become regulars. Sponsorship and temporary sponsorship are offered each week by between 5 and 10 members.

The format of the meeting is to invite a guest speaker to give a chair each week and talk to the group for about 15 minutes. The secretary then opens the meeting for sharing.

We have a regular chair-finder. The service position is currently held by a fellow with 26 years of sobriety who is also a regular attendee at other meetings in the area. He has held the position for about 5 months.

We have a literature secretary who maintains a healthy stock of AA approved literature for sale to members.

The following service positions are currently filled:

o   Secretary (outgoing)

o   Co-host (outgoing)

o   GSR (recently appointed)

o   Treasurer

o   Literature Secretary (outgoing)

o   Chair Finder

We are in the process of electing members to the following positions:

o   Secretary

o   Co-Host

o   Literature Secretary

We expect to fill these positions at a Group Conscience on Saturday 23rd April 2022:

o   Treasurer

o   Literature Secretary (outgoing)

o   Chair Finder

o   We are in the process of electing members to the following positions:

o   Secretary

o   Co-Host

o   Literature Secretary

The meeting is fully self-supporting and makes regular payments to WKIG.

As it is an online meeting it has no accessibility problems. Newcomers are invited to stay on after the official end of the meeting to talk with fellows and take phone numbers.

David S GSR

Tunbridge Wells Saturday 8.30am (Later Recovery) F2F

No report received

Nadine O GSR

 

Tunbridge Wells Saturday 11am Zoom

Not much to report apart from myself as GSR, Hal as Secretary and our Treasurer Odinn, have all rotated out of our service positions, can't believe it was September 2018 when I took over from John!

 

We now have 2 x co-secretaries but as yet no one has come forward to take over as GSR.  Happy for you to keep me in the loop until I hand over to someone else.  It was the conference questions that prompted me to hand my position over to the group, admittedly it's been easier on Zoom.  

 

Irene M GSR

Tunbridge Wells Saturday Morning (F2F) 11am

Steady increase in attendance with a good mix of sobriety, a chair and share meeting. Service positions available and fully self-supporting

Catherine M GSR

 


 

LIAISON OFFICERS‚?? REPORTS

 

PROBATION LIAISON OFFICER

¬∑       I have continued to send relevant AA literature to Barrister's Chambers including Templar Consultants and Bromley Magistrates Court.

¬∑       Furthermore, on the 6TH April, I visited Maidstone Crown Court, where I was able to enter the Probation Office in the Court.  Here I was able to leave AA posters and introduce myself to the Probation team and share knowledge of our roles.  I later received a follow up call from Janet, a member of their probation team, to discuss further. 

¬∑       I am also currently in touch with the Forward Trust Sittingbourne, to discuss what AA can offer to the service. 

 

Sarah P 

 

ARCHIVIST REPORT

Nothing to report

 

Helen A

 

EMPLOYMENT LIAISON OFFICER

 A brief rundown of WK ELO activity since our last assembly.

 

We have held a further 2 school talks at Tunbridge Wells Girls Grammar school. One on 18th January, which was attended by Helen, Laura, and Myself. and one more recently on the 19th of April, which was attended by Tony, Chloe, and James P.  We have had glowing feedback from the school at every talk we have attended so far, so many thanks to everyone who has been involved in supporting this project.

 

 

In addition to the core display, each intergroup has been asked if we could supplement the exhibition with any items, we have in our archives that relate specifically to AA in our local area.

 

If anyone is free to do any service during the exhibition, it would be very much appreciated.   I have volunteered my service Darkness into Light Project

 

This is an exhibition celebrating 75 years of Alcoholics Anonymous in Great Britain. A journey through the history of alcoholism, to the formation of Alcoholics Anonymous and the services it provides today.  The exhibition is traveling around the South of England, spending a month at each intergroups location.

 

West Kent is scheduled to hold the exhibition in October. I have booked the Maidstone library as the venue. The dates that it will be open is Monday 3rd to Friday 28th October. It is the duty of each intergroup to arrange collection of the exhibition items from the previous location.  In our case, this will be Hastings and Rother, venue yet to be confirmed. So, I will be going to Hastings on Saturday the 1st in a van to get the items, bring them back and assemble them at Maidstone. All volunteers will be very gratefully appreciated, as there are quite a few bits to pick up.

 

On Saturday 29th, East Kent will be collecting the exhibition from us. Between now and October, I will be looking to drum up support for the exhibition to get visitors through the door. We will be targeting professionals in several fields. We will be looking to hold several sessions during the exhibition where there will be a few of the members of the fellowship in attendance to meet and talk to the invited guests, again, all volunteers for this service will be greatly appreciated.

 

At this stage, it would be great if we could start spreading the word at our meetings. We will be getting some flyers created and passed onto the GSR‚??s for them to print off.

 

Update on the Google Ads campaign for the first three months of the year

 

January 1st ‚?? March 31st

 

‚?Ę ¬£193.43 Spent

‚?Ę 1,345 Impressions (people our ad was seen by) at a cost of 15p per impression

‚?Ę 383 People clicked through for more information (directs to WK meetings list) at a cost of 50p per click through

‚?Ę 9 people called the helpline directly through the ad

‚?Ę We missed 10 days in February when there was an issue with a new verification system needed for Google. The cost per day for 80 days was thus ¬£2.41

‚?Ę Mid-January was the busiest for both impressions and clicks

‚?Ę The top 5 search terms from those who clicked through had been:

 

1. AA Meetings near me 146 clicks

2. AA Meetings 48 clicks

3. AA Meetings Maidstone 16 clicks

4. AA Meetings Tunbridge Wells 12 clicks

5. AA Kent 5 clicks

 

As explained previously, the cost per impression and click has reduced as google gets to know our ‚??audience‚?? better. This means we are reaching more people with our money.

We will be spending around £50 per month for the next 6 months and then review again.

 

As regards actual Employment liaison work, I have done very little, as I have been involved in other PI work. I hope to have more to report on employment at the next assembly

 

The Next Public Information meeting will be held on May 15th at 1.45pm.

 

If you have any other questions, you or your group would like answered please do not hesitate to contact me.

 

Matt A

Employment Liaison (West Kent Intergroup)

Telephone: 07596115802

Email: mattaitken1@hotmail.co.uk

 

OUTGOING HEALTH LIAISON OFFICER

Kenny J, the out-going Health Liaison Officer, consented to his recent email being read to the assembly:

 

‚??I have settled in Norfolk and the AA Fellowship very quickly and am standing for the vacant Health Liaison Officer service position. 

 

Please express my gratitude to all at West Kent Intergroup, especially the PI working group for their support and encouragement, as it wasn't easy stepping out of my comfort zone. 

 

Yours in Fellowship 

Kenny J‚??

CONVENTION CONVENOR

 

Plans are going well in preparation for the WKIG AA convention on 4th June 2022 at Aylesford Community centre.

 

The committee meeting met on Tuesday 12th April via Zoom and the itinerary was reviewed.  All three meetings on the day will involve shared platforms with Al-anon, as well as refreshments (tea/coffee and squash), cake stall, a raffle, literature table, archive table and a sobriety count down.

 

The hall will be visited by myself on Friday 22nd April at 6pm to check the venue and kitchen facilities.

Flyers went out on Thursday 21st April to all GSR‚??s in West Kent with electronic copies for printing to distribute to meetings.

 

Unfortunately, GSO do not do a convention literature pack (sale or return) any more. We need to discuss as an intergroup whether to borrow and sell AA literature from a group/s or purchase literature for sale?

 

Our final committee meeting will take place on Tuesday 10th May.

 

The hall is booked for next year: Saturday 3rd June 2023 and hopefully a new convention convenor will work with myself in preparation for taking over next year.

 

Sarah McG

 

ELECTRONIC COMMUNICATIONS LIAISON OFFICER REPORT

WKIG section of the AA GB Website are up to date. As expected, a lot of updates to Meeting details over the past few months.

Electronic Signature service implemented and electronic signatures received from Intergroup Officers and GSRs.

Request for access to AA File Store has been made ‚?? this is currently being dealt with by File Store admin team ‚?? expecting it to be resolved over the coming days

Barry B

TELEPHONE LIAISON OFFICER

No report received.

Michael W

 

PRISON LIAISON OFFICER

No report received.

Nick K

 

YOUNG PEOPLES‚?? LIAISON OFFICER

No report received.

Chloe B

 

ARMED SERVICES LIAISON OFFICER

Position vacant

 

SHARE/LITERATURE LIAISON OFFICER

Position vacant

 

 

 

 

 

REGIONAL REPRESENTATIVES REPORT

 

I have not yet received the full minutes of the last SER Assembly 196 Pre- Conference. So, this report is not complete. I will send out more information when we have the minutes and the Officers‚?? and Liaison Officers‚?? reports.

 

1)    We are doing the teas at the next SER Assembly on Sun June 26th at Burgess Hill School.

We, Helen, Shirley and I, need some help from those who know the ropes

2)    Actions /Decisions/Reminders from South East Secretary following Assembly 196 on 20th March 2022

 

CONFERENCE QUESTIONS

Conference Delegates reported on the feedback received from Intergroups.

 

Questions/comments arising included:

 

¬∑       Confirmation that the Website was created by an outside company and concern as to their effectiveness or that of the Board considering what needs doing to make it more user friendly and accurate.

¬∑       Many GSRs are not keeping group details up to date and this is vital for newcomers and for Archives. o London would provide the base of their website free of charge if the existing website were to be reconstructed.

¬∑       Meetings do not have to be part of an Intergroup if they don‚??t want to be. o Very restrictive to say that you have to have a God.

 

FURLOUGH

¬∑       An email was received from GSO on Saturday early evening explaining that the Executive Committee would meet prior to Conference and the Furlough Grant would be discussed and the result fed back to Conference.

 

o A mixed response from Intergroups with some feeling strongly that it needs to be repaid and is against Tradition 7. Others felt that it was acceptable given the times/circumstances. There were some queries / concerns about not sending money to Region in January.

o In response to complaints about the letter originally sent to Ranjan, following the November Assembly, Jan read the letter out and queried if it was rude or inappropriate. The majority of members felt that it was both appropriate and acceptable and could not understand complaints.

o Patrick (Chair) confirmed he had written to Region Chairs to ask if they had received any feedback from their Intergroups about the Furlough Grant. He told the Assembly that they weren‚??t happy to have their integrity doubted. There was confusion about this as the tone of the email we thought would be sent was simply asking a question. Jan noted that Patrick had not sent the draft email out to Assembly prior to sending it to Region Chairs as had been agreed at the last Assembly. Patrick confirmed that he had never had any intention of doing so.

 

ELECTIONS

¬∑       Alan M, was elected as our new RECLO. Many thanks to John BD for everything he has done to support us during the past 3 years, with all its challenges.

¬∑       Mark F was elected as Region‚??s new Vice Chair when Sue rotates out in June

¬∑       Shirley, who had been willing to stand as Secretary before Assembly began, said that she no longer wished to stand.

 

 

 

PARLIAMENTARY EVENT 12TH MAY

URGENT ‚?? Letter sent out on Thursday and forwarded from Charles, regarding requesting invitations for appropriate people to invite. Ellie (PILO) is also able to receive requests or queries about suitability at pi.se@aamail.org

¬∑       Groups are advised to check the National Where to Find to ensure that group details are correct GSRs must keep group info up to date ‚?? it is a fundamental part of carrying the message

 

¬∑       Sonia (Treasurer) confirmed that the Unity Bank Account is now open for Intergroup Contributions. Sonia will circulate all treasurers with the new bank details. Barclays account will close on 30/05/22. It currently holds ¬£40,424.32 It was agreed to keep a year‚??s prudent reserve and send ¬£23,500 to GSO. The motion was carried 16:9

 

75th ANNIVERSARY CONVENTION

 

o   Please see Agnes‚?? P‚??s SER 75th SER Ambassador‚??s Report and Newsletter regarding 75th National Convention (both attached to these minutes)

 

VACANCIES BELOW:

 

¬∑       Regional Reps in particular, are reminded to actively seek suitable members to fill these vacancies.

 

o   SHARE LIAISON OFFICER - IMMEDIATE

o   SECRETARY (BY SEPTEMBER)

o   CONFERENCE DELEGATE (AFTER JUNE)

o   PROBATION LIAISON OFFICER (BY SEPTEMBER)

o   ARMED SERVICES LIAISON OFFICER. (IMMEDIATE)

o   HEALTH LIAISON OFFICER (IMMEDIATE)

o   PRISONS‚?? LIAISON OFFICER (IMMEDIATE)

o   YOUNG PERSON‚??S LIAISON OFFICER (IMMEDIATE)

o   ALTERNATE DELEGATES X 2 (IMMEDIATE)

o   SOUTHERN NATIONAL CONVENTION COMMITTEE MEMBERS X 2 (IMMEDIATE)

 

Written nominations from their Intergroup or a Regional Officer to be received by Jan at least 2 days before the Assembly please.

 

INSURANCE

 

Paul H has been in contact with Sonia the SER Treasurer:

 

o   All meetings need to be insured ‚?? physical, virtual, and hybrid.

o   For the purposes of insurance hybrid and parallel meeting are counted as two meetings.

o   The number of meetings disclosed by the Intergroup in November last year are covered.

o   The insurance runs from17/11/21 to 14/11/22.

o   The Insurance Company ‚?? Methodist Insurance allows a 10% variance in the number of meetings.

 

ASSEMBLY DATES:

o   Assembly 197 Post Conference Sunday 26th June 2022 (BURGESS HILL SCHOOL) (Refreshments West Kent) (Please bring your own cups as agreed by the conscience of Assembly)

o   Assembly 198 Workshops Sunday 25th September 2022 (BURGESS HILL SCHOOL) (Refreshments West Sussex) (Please bring your own cups)

o   Assembly 199 AGM & Conscience Sunday 20th November 2022 (ZOOM)

 

Paul H

Helen A

 

CHAIR‚??S REPORT

 

¬∑       In order to keep the local ‚??Where to Find‚?Ě current, GSRs are requested to keep me informed of any meeting changes tonymould1@sky.com Tel: 07590 464700

 

Tony M

 

VICE CHAIR‚??S REPORT

 

¬∑       I continue to send out, store and maintain the list of written GSRs‚?? & Officers‚?? GDPR Consent Forms.  Please take the time to read the announcement below:

 

¬∑       IMPORTANT GDPR ANNOUNCEMENT

 

In my role as WKIG Vice Chair, I have assumed the responsibility of ensuring that every member whose personal details are held on-file for intergroup purposes, has given their written consent (or not), for their personal details to be stored and shared (or not), on the understanding that this information will be deleted when the person ceases to be a serving member of the intergroup. 

 

However, there appears to be a problem in some cases, because there are members who have not responded to my request and/or returned the signed form.  It is a legal requirement that the intergroup has this written consent.  Due to these legal implications, it could mean that intergroup can no longer store personal information for persons who fail to comply with the regulations.   

 

¬∑       I also continue to:

¬ß  maintain the West Kent WhatsApp group

¬ß  send out GSR Packs on request

¬ß  and am always happy to offer support and guidance to new GSRs

¬ß  I am also responsible for organising and running intergroup workshops, and to that end, have requested the GSRs to bring workshop requests/ideas back to the next intergroup meeting in July  

Darren F

 

TREASURER‚??S REPORT

1st January 2022 ‚?? 14th April 2022

 

As my spreadsheet indicates, as of 14th April 2022, we now have £12,895.78 in available funds.

 

This balance is after we retain the prudent reserve of £1000.00 to cover Intergroup costs including the telephone service and £1000.00 ring-fenced for Liaison Service Expenditure.

 

As we have discussed keeping an additional reserve for PI events, I propose we send a contribution to region of £9,895.78. This will allow us to have the pre agreed prudent reserve of £2,000 plus an additional reserve of £3,000 for PI events.

 

The 2021 Spreadsheet has now been archived and a new spreadsheet containing all the new groups is active. 

 

As we are receiving personal contributions, we are unable to list the unallocated sums.

 

The groups have paid the majority of the contributions directly into the WKIG account and the payment ID‚??s have been excellent and made it far simpler to allocate to the groups.

 

Unallocated payments below

 

22 Jan 22 - £70.00 - Mrs S Potter

14 Mar 22 - £225 - Cambridge

Peter 6 Apr 22 - £500 - Chq in at 404728

 

It is imperative that the Group Treasurers ensure the group identity is noted when making payments into the account to ensure they can be correctly allocated. ID to refer to group samples below

 

Ton Weds Lunch

TW Sat 11am

Maid Thurs

 

Please can GSRs pass on a copy of the Treasury report to their Group Treasurer, so they can confirm Intergroup has received their groups contributions. If you are missing any contributions, please let the Intergroup Treasurer know including the amount, date paid in, by whom and reference used.

 

The West Kent Intergroup Bank details are noted at the bottom of this report.

 

All that remains is for me to ask Group Treasurers to continue the good work of letting us know which group their contributions are from and to keep them informed of any changes in contact details.

 

Group contributions should be made to ‚??West Kent Intergroup‚??

 

Email: treasurer.westkent@aamail.or

 

√?  Bac‚??s Details:

West Kent Intergroup

 

¬∑       GROUP CONTRIBUTIONS CAN BE FOUND AS AN ATTACHMENT TO THESE MINUTES

 

SECRETARY‚??S REPORT

 

Thank you to those who have sent in reports.  The number received prior to the assembly is significantly higher than in previous months.  Please can those people that haven‚??t yet sent theirs, endeavour to get them to me as soon as possible for inclusion in the minutes.

 

Newly elected Officers

New officers, please let me have your full contact details before you leave tonight‚??s meeting.  Also, please ensure that you register with GSO asap (The ‚??Registration of Intergroup/Regional Officers‚?Ě form can be found on the AA GB website.  It can either be completed online or downloaded and send to GSO by post (the postal address can be found on the actual form).  Darren F (Vice Chair), will send you a GDPR Consent form and I will forward you a copy of the WKIG Aims & Structures, which all members are asked to familiarise themselves with.  If you would like to be added to the West Kent ‚??business only,‚?? WhatsApp group, please contact Darren directly

 

Pink Forms

During the ‚??Open Forum‚?? discussion at Conference, dissatisfaction was expressed, on behalf of members of the wider Fellowship, regarding the number of groups on the AA GB ‚??Meeting Finder‚?? listed as ‚??status unknown‚?Ě and/or ‚??out-of-date group contact name & telephone numbers listed.  The General Secretary, Ranjan B, responded on behalf of GSO, that ‚??GSO can only work with the information they are provided with by the groups.‚??  The crux of the problem, is down to lack of communication - although groups inform the intergroup secretary when there's a change of GSR, and the person responsible for updating the 'local', intergroup WTF when there has been a change to meeting details, many fail to also update GSO.  by completing a new 'pink form' each time there is a change of meeting details and/or group officer/s contact details.  Groups are listed as 'status unknown' because nobody has thought/? bothered, or simply don‚??t know how, to keep GSO up-to-date as to what's happening 'on the home front!‚??  I cannot stress enough, how vitally important this is., particularly because in today‚??s technological world, the website is often the first place the still-suffering alcoholic goes to find out about Alcoholics Anonymous.  An additional repercussion of not doing this, is that your group won‚??t receive information sent directly from GSO eg: the quarterly mailing of AA Service News.  (For GSRs who may not know, the Winter edition, always contains the new Questions for Conference)  

 

Unfortunately, there are still quite a few meetings listed in our local WTF that I don‚??t have a contact for and are subsequently, not receiving any intergroup information.  If you happen to know of any new GSRs, please feel free to give them my contact details and ask them to get in touch, so that I can add them to the intergroup mailing list.  

PLEASE NOTE: MY CHANGE OF EMAIL ADDRESS (for intergroup business)

 

I am now using an AA generic email address.  Going forward, please send your reports and any other intergroup correspondence to secretary.westkent@aamail.org  

 

√?  DATE OF NEXT ASSEMBLY:  FRIDAY 8TH JULY 2022 (ZOOM)

Shirley S  secretary.westkent@aamail.org 

 

AOB:

 

SE REGION REFRESHMENTS

 

At the next SE Region assembly, on Sunday 26th June, at Burgess Hill, it‚??s West Kent Intergroup‚??s turn to do the teas & coffees. Region Reps, Helen A and Paul H, were informed that they will need to organise 2-3 willing volunteers to do the refreshments.  Their volunteers will probably require transportation as it‚??s quite a long way to travel.    They need to arrive around 9.20 ‚?? 9.30am, for when the hall is opened up, so that the urn is heated up by the time people start to arrive.  All they will have to do, is make the teas and coffees and set out the biscuits.  Everybody has been already told to bring their own cup (to help the environment), so there won‚??t be any washing-up to do ‚?? everything supplied will be disposable.  We aren‚??t permitted to use anything from the school canteen.

 

Shirley has tracked down the ‚??missing‚?? Region refreshment box and has it in her possession, but everything in the box is out-of-date.  She will restock it and bring it along on the morning of the assembly for 9.15 - 9.20am and will also bring the milk. 

 

¬∑       There were no other AOB items.

 

The meeting closed with the Serenity Prayer.

 

¬∑       SEE ATTACHMENTS FOR:

 

(i)                 GROUP CONTRIBUTIONS

(ii)               WKIG MINI CONVENTION FLYER

(iii)             VACANCIES TABLE

(iv)              75TH ANNIVERSARY CONVENTION FLYER

(v)                SER 75TH ANNIVERSARY AMBASSADOR‚??S REPORT

 

¬∑       The GSRs‚?? Aide-Memoire & Intergroup Officers‚?? Contact details can be found at the back of these minutes

GSRs‚?? AIDE-MEMOIRE - APRIL 2022

 

The Aide-Memoire is sent out ahead of the intergroup meeting minutes to enable GSRs to give early feedback to their groups, and consult with groups on anything that requires group feedback at the next intergroup assembly.

 

1.     Intergroup Officer Vacancies

Please announce the following intergroup officer vacancies:

 

Convention Convenor ‚?? Anyone interested in becoming the next West Kent Convention Convenor, this is an ideal time to shadow the current Convenor, Sarah McG, in the lead up to and during, the next local Mini Convention on Saturday 4th June 2022, at Aylesford Community Centre.  Please contact Sarah directly for more information

 

Share/Literature Liaison Officer ‚?? General information on Intergroup Officers can be found in the AA Structure Handbook for GB on pages 88/89.  Interested members can also contact the SE Regional Share/Literature LO to find out more about this role jason.keys@gmx.co.uk Tel: 07854 044798

 

Armed Services Liaison Officer ‚?? See the AA Service Handbook for GB, Chapter 2, AA and the Armed Services, page 31 for information about this service position

 

Please contact Shirley S, Intergroup Secretary secretary.westkent@aamail.org or Tony M, Chair. for further details or nominations

 

2.     12th Step Lists

There is a serious problem in the intergroup, regarding the upkeep of the 12th Step Lists.   Please read out to your groups, the attached report from the Intergroup‚??s 12th Step List Co-Ordinator, John M, in which he stresses that the AA Helpline Telephone Responders depend utterly, upon groups to keep their lists updated.  GSRs will shortly receive the current list of members on their particular group‚??s list which can be used as a starting point for them to check who in their group is currently on the list, confirm whether they are happy to remain on the list, whether there are some people who need removing and to ask who else wishes to be added to it.  This is vital 12th Step work for which we are all responsible, to carry the message to the still-suffering alcoholic ‚?? these lists and their upkeep are vital 12-Step tools ‚?? GSRs are requested to please give this their urgent attention!

 

 

3.     Darkness into Light Exhibition

This is an exhibition celebrating 75 years of AA in GB ‚?? a journey through history of alcoholism, to the formation of AA and the services it provides today.  It is to be held at Maidstone Library from Monday 3rd to Friday 28th October this year. 

 

Hastings & Rother intergroup are hosting the DIL exhibition during September and it is the duty of each intergroup to arrange collection of the exhibition items from the previous location. 

Matt A will be taking a van down to Hastings on Saturday 1st October, to pick up the exhibition items (of which there are quite a few!) 

 

*    Matt A is appealing for volunteers willing to help him collect everything from Hastings and to assist with assembling the exhibition at Maidstone library Matt is also seeking help to:

¬∑       drum up support for the exhibition, to get visitors through the door, targeting professionals in several fields

¬∑       meet and talk to the invited guests during the exhibition

¬∑       do other bits of service during the exhibition

 

*    Please contact Matt for more details and/or offers of help on, or better still, come along to the next West Kent PI Zoom meeting on 15th May at 1.45pm:

Meeting ID: 688 874 6362

Passcode: 830 346

 

4.     School Talks ‚?? Anybody interested in helping with school talks, please either contact Chloe B, YPLO chlobutler12@gmail.com Tel: 07470 904145, or our new PI LO, Laura S laura.e.scarlett@gmail.com

 

5.     West Kent Mini Convention with Al-Anon

Please come along to the next West Kent Mini Convention, ‚??Progress not Perfection,‚?? on Saturday 4th June 2022 10am-4pm, for a day of meetings & fellowship. 

Venue: Aylesford Community Centre, Forstal Road, Aylesford, Nr Maidstone ME20 7AU. 

 

*    Sarah would appreciate help on the day to set up the hall (putting out the chairs etc) from 8.30am onwards

 

Anyone wishing to help in some way is welcome to join the final committee meeting on Tuesday 10t May at 6pm:

Meeting ID: 822 5705 1309

Passcode: 1234

 

6.     WKIG WhatsApp group

The intergroup has a WhatsApp ‚??business only‚?Ě group.  Anyone wishing to be added to it are requested to please send your name and telephone number to Shirley S, (contact details below), who will pass your details on to Darren F, the WhatsApp Group Co-ordinator - secretary.westkent@aamail.org

 

 

 

7.     Meeting Changes

Please send any changes to group meetings directly to Tony M for the next printing of the local ‚??Where to Find‚?Ě (contact details above).  Please also remember to update your meeting information at GSO via the Pink Form (this can be found on the AA GB website)

8.     Intergroup Workshop Ideas

 

Darren F, WKIG Vice Chair, is looking to organise a series of intergroup workshops.  He is looking for suggestions/requests for any particular workshop theme. 

 

9.     Group Contributions

 

As the Treasurer is now receiving personal contributions, he is unable to list the unallocated sums.  The groups have paid the majority of the contributions directly into the WKIG account and the payment IDs have been excellent and made it far simpler to allocate to the groups.  There are 3 payments that he has been unable to allocate, which are:

 

¬ß  22 Jan 2022 ‚?? Mrs S Potter - ¬£70.00

¬ß  14 Mar 2022- Cambridge Peter - ¬£225.00

¬ß  6 April 2022 ‚?? Cheque in at 404728 - ¬£500.00

If anyone recognises any of the above, please contact Lynden S (contact details below)

The full Treasurer‚??s report, including the ‚??Group Contributions‚?Ě sheet will shortly be distributed with the minutes of this assembly.  Once received, please show the report to your group Treasurer so that they can confirm that intergroup has received their group‚??s contributions.  If any are missing, please let him know, including the amount sent, the date sent in, by whom, and the reference that was used. 

Please remind your Treasurer that it is imperative that they continue to ensure that the group identity is noted when making payments into the account.  If sending a cheque, please put the group‚??s name on the back.

 

¬∑       BACS details:

¬∑       Treasurer‚??s contact details:

 

10.    GSR Information Packs

New GSRs can get a GSR Information Pack on request from, Darren F, intergroup Vice Chair - frewind@hotmail.com  Tel: 07946 597250

 

11.  Change to WKIG Secretary‚??s email address

I am now using an AA generic email address, so going forward, please send all intergroup correspondence, including your reports to secretary.westkent@aamail.org

If there are any queries regarding the Aide-Memoire, please contact Shirley S, as above or telephone

 

√?  Next full intergroup assembly: Friday 8th July 2022 on Zoom.  Meeting details will be sent out with the agenda in late June

WEST KENT INTERGROUP OFFICERS CONTACT DETAILS

Chair - Tony M:

 

Vice-Chair - Darren F:

Treasurer - Lynden S:

 

Secretary - Shirley S:

 

Archivist ‚?? Helen A:

 

 

Armed Services LO‚?? Position is currently vacant

Convention Convenor‚?? Sarah McG ‚??

 

Electronic Communications LO: Barry B -

 

Employment LO ‚?? Matt A -

 

Health LO ‚?? Tim D ‚??

 

Prison LO ‚?? Nick K:

 

 

Probation LO ‚?? Sarah P:

 

Public Information LO ‚?? Laura S

 

Share/Literature LO ‚?? Position is currently vacant

Telephone LO ‚?? Michael W:

 

 

12-Step Co-Ordinator ‚?? John M

 

Young Peoples‚?? LO ‚?? Chloe B:

 

Regional Representatives

Helen A ‚?? (See above - Archivist)

Paul H ‚??

Shirley S ‚?? (See above ‚?? Secretary)