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Recent Minutes

WEST KENT INTERGROUP
MINUTES OF THE 173rd ASSEMBLY

Date:   Friday 12th July 2019
       
Venue:   Maidstone Community Support Centre, 39-48 Marsham Street, Maidstone, Kent ME14 1HH        

Present:   
Barbara K      Chairperson   
Martha K       Vice Chair
Shirley S        Secretary
Stewart N       Treasurer

Conference Delegates
Mark F
John S
Shirley S

GSRs
Brian Y                      Aylesford
John H                       Chatham Thursday Lunchtime
Kim J                         Cranbrook
Sarah McG                 Ditton
Helen S                      Gillingham Thursday (Twydall) Ladies
Simon A                     Goudhurst
Phil K                         Gravesend Tuesday
Martha K                   Isle of Sheppey Sunday
Matt A                       Isle of Sheppey Thursday
Eoin B                        Maidstone Tuesday/Friday
Nicky G                     Maidstone Wednesday
Dermot G                   Maidstone Thursday Alternate
Craig L                       Maidstone Saturday
Valerie T                    Marden
Jenny T                      Newington
Barry B                      Rochester Monday
Dawn S                      Rochester Wednesday
Kelly W                     Rochester Saturday (Alternate)
Mike L                       Sevenoaks Wednesday  
Eve I                          Sittingbourne
Jamie C                      Strood
Helen A                      Tonbridge Monday Lunchtime
Steve R                       Tonbridge Wednesday Evening
Cliff S                        Tunbridge Wells Sunday                       
Jon P                          Tunbridge Wells Monday
Sean A                        Tunbridge Wells Tuesday
Emma C                     Tunbridge Wells Thursday Step & Tradition
Daniel M                    Tunbridge Wells Friday
Lucia M                      Tunbridge Wells Ladies
Peter B                        Tunbridge Wells Saturday Sunrise/Follow-On Meeting
Caroline B                   Representing Tunbridge Wells Saturday 11am

Liaison Officers
Tony M                    Employment Liaison Officer
Matt A                      Public Information Liaison Officer
Dawn S                     Health Liaison Officer Designate
Sarah P                      Probation Liaison Officer
John G                       Share/Literature Liaison Officer
Dermot G                  Telephone Liaison Officer
Lynden S                  Outgoing Regional Representative/Treasurer Designate
Fiona G                     Regional Representative Designate

Visitors
Richard W                Tunbridge Wells
Phil S                         Maidstone Tuesday Lunchtime/Aylesford

Barbara K, Chair, opened the meeting and made her opening remarks.

A moments silence was observed to remember the still suffering alcoholic.  

The Preamble was read by Helen S
The Traditions were read by Dermot G
The Aims & Structures were read by Sean A

APOLOGIES
Mike A - GSR Chatham Tuesday
Irene M - GSR Tunbridge Wells Saturday
Tamsin B - GSR Maidstone Thursday
Andy H - Outgoing Health Liaison Officer
Gavin A - GSR Rochester Saturday
Clare H - GSR Sevenoaks Sunday
Dean W - Regional Representative
Catherine L - GSR Maidstone Monday
Ryan F - Regional Representative

QUORUM
Barbara K, Chair, checked that the assembly was quorate in order that the elections to go ahead, by which WKIG require a minimum of 20 voting members to be present.  A count was taken which numbered 37, confirming that this was achieved.

MINUTES OF THE LAST MEETING AND MATTERS ARISING:

(i)    Ratification of updated Aims & Structures
At the April Assembly, GSRs were asked to inform their groups that there is to be an addition to West Kent Intergroup's Aims & Structures, with reference to Concept 12, Warranty 4, under the section on page 4, 'ELECTION OF OFFICERS' - 'Voting' (2nd paragraph) which will now read:

"Voting procedures for the election of officers and Regional Representatives will be explained by the Chairperson of the meeting at which the election is to take place.  A minimum of 20 voting members is required to constitute a quorum to make the voting binding. (April 2018)  The addition follows in red - In addition to this, we should be mindful of Concept 12, Warranty 4, which states.. 'Here on the one hand we erect a safeguard against hasty or overbearing authority of a simple majority; on the other hand, we take notice of the rights and wisdom of minorities, however small.'  (April 2019) A paper ballot will be held for all officer elections.  Any member of the Intergroup may request a paper vote prior to any vote being taken.  Candidates may be asked to leave the room while voting takes place.  
The above addition was duly ratified with a majority vote 36 For; 0 Against; I Abstention.

A copy of the revised document will be sent out with these minutes.

(ii)    Feedback on possibility of using a drop-box
At the January assembly, Darren F, ECLO, was asked to remove the obsolete PO Box address from the WKIG website.  Darren told the January Assembly that he would also look into the possibility of using a drop-box and bring his findings back to the next assembly in April.

Unfortunately, Darren was unable to attend the April Assembly, hence this item was carried over, under 'Matters Arising' to this evening's Assembly.  However, Darren wasn't present this evening, so this item will again, be carried forward, to the September Assembly.  

(iii)    Responses to Matt A's request for suggestions of public areas to display AA A4-sized posters
Sadly, there were no responses from the groups.  Matt informed the assembly that he thought it would be a good idea to start off the poster campaign by taking small steps.  He has therefore, initially printed 50 copies of the poster which he hopes that groups will display at their meeting venues.  GSRs were advised to approach Matt for a poster - Tel: 07596 115802

(iv)    West Kent 'Where to Find' update procedure
Although this was initially discussed at the April Assembly, it was decided that the process for getting meeting changes made needed clarification.  As per the April 2019 Aide-Memoire, for all future meeting changes, please can groups contact Darren F (who is the officer responsible for the website - ecomm.westkent@aamail.org Tel: 01474-740105/07946 597250) and Tony M (who puts together and prints the local 'Where to Find' - Tel: 01795-843673/07590 464700) direct.  This may help to prevent any oversights as it cuts out the middle-man.  Please also copy in the intergroup secretary when you do this so that he is aware of the changes - secretary.westkent@aamail.org Tel: 07939 102868

  • Members please note:  For groups to get meeting details changed on the National website at GSO, the groups must complete the pink form either online or by completing and posting a hard copy to GSO alcoholics-anonymous@aamail.co.uk / General Service Office, 10 Toft Green, York YO1 7NJ

Tony M proposed and Fiona G seconded that the minutes were a true record of the last assembly.  A show of hands agreed that this was so.

SE REGION CONFERENCE DELEGATES' POST CONFERENCE REPORT

Conference Delegates, Mark F, John S and Shirley S, attended the meeting to give feedback on the 2019 Annual General Conference which was held during April in York.   They shared some personal experience of Conference and highly recommended service as a Delegate.  They left no doubt that it was a very interesting and rewarding weekend where a great deal of valuable work was done.

Those present were each provided with a copy of the 2019 Questions & the subsequent Conference Recommendations.  As the Summer edition of AA Service News has already been sent out to the groups, many members have already seen the recommendations, but having a reminder of the Questions in front of them made it easier to follow when the Delegates went through each Question.  

They covered two Committees each and answered questions from the floor as they went (See below).  The time restraint meant that they weren't able to go into too much depth but they gave brief explanations of how the Committees had reached their conclusions.  

The Delegates also brought along a supply of the leaflet 'How to Submit A Topic or Question for Conference' which members were invited to take back to their groups if they wished.

Barbara K, Chair, thanked the Delegates for attending and providing feedback on this year's Conference.  

  • Re: Committee 4, Question 1 - 'Would the Fellowship consider and make its recommendations on the common practice at Intergroup, region and other service committee meetings to collect Tradition 7 contributions and how it affects the 'power of the purse'?  

Following the delivery of Committee 4's Recommendations, Cliff S. GSR for Tunbridge Wells Sunday, asked that, as West Kent members had been divided in their responses to this particular Question, that this be discussed as a future agenda item.  Barbara K, Chair, agreed that this would be the case and it will be on the September 2019 agenda.  

ELECTION OF OFFICERS

SECRETARY - Phil S was nominated by Barbara K and was seconded by Shirley S.  He then gave his AA CV and answered questions from the floor.  Phil was asked to leave the room and a paper vote was taken.  Phil was unanimously elected.

ARCHIVIST - There were two nominations for this position:

1.    Helen A was nominated by Mike L and seconded by Kim J.  She gave her AA CV and answered several questions from the floor.
2.    Stewart N was nominated by Barbara K and seconded by John G.  He also gave his AA CV and answered questions from the floor.

Both candidates were then asked to leave the room while a paper vote was taken.  Helen A was elected with a majority of 26:11 votes and will take up office with immediate effect.

CURRENT VACANCIES:

ARMED SERVICES LIAISON OFFICER - See Chapter 2 P31 of The AA Service Handbook for GB 2018 for more details.  You can also contact Jamie P, ASLO for Northdown -  aservices.northdown@aamail.org Tel: 07771 827714 who will be happy to speak to anyone wishing to know more about this service position.  Mike C can also be contacted via the AA GB website

YOUNG PEOPLES' LIAISON OFFICER - Please contact Helen Y, on the YPLO Sub Committee, to find out more about this position - Tel:07764 606036 Also see Chapter 12, P73 of The AA Service Handbook for GB 2018

TELEPHONE LIAISON OFFICER - Please contact Dermot to find out more about the role telephones.westkent@aamail.org Tel: 07730 937675  More information can be found in The AA Service handbook for GB Chapter 10 P65  

GSRs are asked to please announce all the above vacancies regularly between now and the next assembly in September.  Please encourage group members to visit the next intergroup meeting in an effort to get more people into service at this level.  Please point out that new officers will be sponsored into these positions by the out-going Liaison Officer, or in the case of a long-standing vacancy, the relevant Regional Officer.  
  • NOMINATIONS ARE NOW BEING ACCEPTED FOR ALL THE ABOVE VACANCIES

     Please contact the intergroup secretary for more information - Phil S Tel: 07939 102868  secretary.westkent@aamail.org

     At the back of these minutes you will find a vacancies table which GSRs are encouraged to print off and display at their group meetings (as the group sees fit).  It has been designed so that interested members can see at a glance what is involved in each service position.  

FEEDBACK ON WEST KENT MINI CONVENTION
Unfortunately, Dawn B, the Outgoing Convention Convenor, didn't attend tonight's assembly and unfortunately, has not provided a Post-Convention report.  Luckily, Barbara K, WKIG Chair, who opened the Convention and was in attendance for the whole day, had prepared a brief report herself and outlined how the day went generally.  Barbara's report was as follows:

"We were very fortunate with the weather at the Aylesford Mini Convention this year.

We had a great day with approximately 180 people attending.  I'd like to say a massive "Thank you? to everyone who helped on the day with setting up, clearing up afterwards, the ladies who served the refreshments, Paul for organising the sound system and John G for the literature display.  A special "Thank you? to Nick H, (South East Regional Archivist), who travelled all the way from Portsmouth, stayed nearby overnight and provided a magnificent Archives display for us.  He stayed all day. manning the display, talking to people about the history of AA and answering their many questions.

Al Anon was also well-attended and had their usual raffle and cake stall.

The date for next year's Convention is Saturday 6th June 2020 which will be held at the usual venue in Aylesford."

Barbara K
WKIG Chair

  • Secretary's note:  Since the intergroup meeting the following information has been received:

The total income for the day of the Convention was 792 and expenses were: 347 for hire of the hall & 110 for production of the flyers

KMFM PROMOTION DECISION
At the April Assembly, Matt A, PI Liaison Officer, informed members that he had been in contact with the Kent Messenger Group to find out what sort of promotional package we can get from them based on two events a year and asked the intergroup to approve him spending 1100 to cover the cost.  After much discussion it was agreed that, in the absence of our Treasurer, Stewart N, there could be no binding vote on a precise amount of money.  A vote was carried with a majority, on the principle that Matt's proposal would go ahead, but that the decision on the precise amount of money should be carried over to the July assembly.  

At tonight's assembly he outlined the proposal to the assembly again.  The plan is to have the first hit, for one week, in Alcoholics Awareness Month, 'piggying' on the back of the Government's Alcohol Awareness Week.  The second hit will probably be sometime in the New Year.  A vote was taken on the proposal - that Matt should go ahead and confirm the deal with KMFM which was carried with a majority - For: 37; Against:2; Abstentions: 2.  There were a few minor questions pertaining to the package that Matt was unable to answer at this stage, therefore the specifics will be an agenda item at the next intergroup assembly on 20th September, by which time Matt will be able to give finer detail of the package.

SUGGESTIONS & VOTE FOR SUBJECT OF NEXT INTERGROUP WORKSHOP
At the April Assembly. GSRs were asked to consult with their groups for suggestions for a theme for the next Intergroup workshop and to either send them directly to Martha or to bring them back to tonight's assembly.  Disappointingly, there was no feedback from the groups.  Those present were asked if they had any ideas.  Dermot G suggested 'Primary Purpose' and John H 'Prisons'.  Martha had a suggestion of her own which was 'When the Bridge to Normal Living Becomes the Slippery Slope'.

A vote was taken as follows:  

'Primary Purpose - 2 votes
'Prison Service' - 11 votes
'When the Bridge to Normal Living Becomes the Slippery Slope'- 14 votes

As can be seen, 'When the Bridge to Normal Living Becomes the Slippery Slope' won the vote by a majority.
 
The workshop will be held sometime in October, at the usual venue in Marsham Street, Maidstone.  The specific date, time and other pertinent details will be confirmed by Martha K, Vice Chair, in due course.  

  • As two of the proposals for a theme were only a few votes apart, the Assembly agreed to use the second proposal, 'Prison Service', for the Spring 2020 WKIG Workshop.

GSR REPORTS

Aylesford
No report received
Brian Y GSR

Chatham Sunday
No report received
Laphene G GSR

Chatham Tuesday
I asked at our Tuesday night members if there were any questions they wished to have raised at intergroup and was told everything is ok.

The report is the same as the last as in the meeting: is well attended with around 15 to 25 people and with all service positions filled.  Meetings are usually a speaker type and then opened up for sharing.

Mike A GSR

Chatham Thursday Lunchtime
  • All good
  • We are nine months old and growing
  • Average attendance 12
  • The meeting has moved venue recently and is settling into the new building well

John H (Group Contact)

     Secretary's note:  The meeting venue has moved from No. 83 High Street, Chatham ME4 4EE to No.95 High Street, Chatham.  Please note that although it's only moved along the road, it has a different postcode of ME4 4DH

Chatham Friday
No GSR
Group Contact - Nicholas V, Group Secretary

Cranbrook Saturday
Cranbrook Saturday Group, 8pm
Church House, St Dunstan's Church, Stone Street, Cranbrook, TN17 3HA

  • Duration 1hr 30mins
  • Speaker meeting - all meetings 'open'
  • Wheelchair access
  • Group attendance: 7-25
  • Self-supporting
  • Rent: £20 (winter months); £16.50 (summer months)
  • Service positions: all filled
  • Sponsorship/temporary sponsorship: announced at the beginning of each meeting
  • Whatsapp group
  • Newcomers: frequent and returning
  • CHIT system: operating

No current concerns from the group.

Kim J GSR
                                                                                                                                                                                                                                             
Ditton
Ditton Friday Living Sober meeting now has a new secretary and is continuing to flourish with an average of around 15 to 20attendees a week.  Most meetings follow a chapter from Living Sober and the first Friday in each month is a Step meeting.  We have a visiting chair twice a month and the group continues to make regular contributions to intergroup.  All service positions are filled.

Sarah McG GSR

Gillingham Wednesday
No report received
No GSR/Group Contact

Gillingham Thursday (Twydall)
Twydall Ladies AA Meeting

The meeting is held every Thursday evening starting at 8.00 pm in Holy Trinity Church, Committee Room, Twydall Lane.  The meeting varies in attendance from week to week, sometimes there may be 4 members, another week 10, and it certainly has it's regulars.  

Service positions are filled, although not always rotated out when they should be because of the length of sobriety in the room. Our rent is always paid on time and I believe that monies are regularly sent up to Intergroup by our Treasurer.   We are certainly self-supporting and there is always a generous selection of biscuits to go with the tea and coffee which is always very welcoming to the newcomer.

Our Meeting starts with a member reading the Preamble and another reading the Daily Reflections for that day. If we do not have a female to do a chair, then we take it in turns to read a couple of pages each of the Big Book. It is always made clear to members, especially newcomers that they do not have to feel pressured to read aloud and to just say pass when the book is passed to them.  At 8.30 pm, the meeting is open for sharing. Our meeting is a closed meeting, unless of course a friend/family member comes along as support for a newcomer.  They are always made to feel welcome too.  

Members are invited to share - they do not have to raise their hands in order to do so.  There is not a time limit on their sharing.  There is not a restriction on language and members normally share on how they are doing and how they are feelings and some need longer than others to express what they wish to speak about.     

Some of the members have not done or even started the Steps but they are not judged or made to feel uncomfortable.  Some members have relapsed, maybe a number of times but they are still welcome.  Those of us, who have a number of days sobriety share about the importance of the Steps and a Sponsor.  The scrolls are always hung up, so they are easy to read.  I am sponsoring a member at this particular group.  

We have a short break at 9.00 pm and the Meeting finishes at around 9.25 leaving enough time for Tradition 7 and the Promises.  We end our Meeting, standing, holding hands and we say the Serenity Prayer together.

I only hear good/positive feedback from this meeting.  We may only be a small Meeting compared to some of the larger ones, but by the end of the Meeting there is normally so much positive energy buzzing around and everyone goes home feeling loved, knowing their true worth and part of the AA family.

Helen S GSR

Gillingham Saturday
No report received.
? Stephen D GSR

Goudhurst
  • Regularly attended by up to approx. 10-15 with a good mix of women and men.
  • All service positions are filled in the group.
  • The group is self-supporting forwarding money to intergroup as and when funds allow.
 
Simon A GSR

Gravesend Tuesday
No report received.
Phil K GSR

Gravesend Wednesday Lunchtime
No GSR

Gravesend Thursday
No report received.
Hugh C GSR

Hildenborough Friday
No GSR
Group Contact - Jonathan K


Isle of Sheppey Sunday
This is a small friendly meeting, we have an average of 5/6 members attending, occasionally newcomers.  Financially we are self-supporting, frequently sending money to Intergroup. but we struggle filling service positions currently we are looking to recruit a Literature secretary, Greeter and 2nd tea person.  We also find it difficult to get Chairs so would like some support in this area as well.

Martha K GSR
Isle of Sheppey Thursday
Sheppey Thursday 'Step & Tradition' meeting has a welcoming and intimate atmosphere, with plenty of homemade cake, courtesy of Joan!  We have a small fluctuating weekly attendance of between 5-10 people.
We are fully self-supporting.  For the first time in our short history, we now have all service positions filled.  We make contributions to intergroup whenever possible.

Matt A GSR

Maidstone Monday
St Faith's, Station Road, Maidstone, ME14 1LH 8pm start

  • Step & Tradition meeting with a weekly chair
  • Duration 1hr 30mins
  • We are currently self-supporting
  • The meeting various in size between 10-22, with a mix of ages, genders and sobriety.
  • We welcome newcomers, offer phone numbers and support
  • We currently have a couple of vacant services positions.

Catherine L GSR  

Maidstone Tuesday & Friday Lunchtime (reports combined)

Location (Tuesday) "Open Meeting?
Big Book    Maidstone Lunch Tuesday
(Next to No 11)
Brewer St, Side entrance by funeral directors.
Time: 12.00 - duration 1hr 30mins
Postcode: ME14 1RU
Location (Friday) "Open Meeting?
Living Sober    Maidstone Lunch Friday
(Next to No 11)
Brewer St, Side entrance by funeral directors.
Time: 12.00 - duration 1hr 30mins
Postcode: ME14 1RU
Report July 2019
Both lunchtime meetings are well established and going well with good participation. The venue is well-known in the area with good access, proximity to town centre, parking facilities and support from the landlord. All rent payments are up to date and both groups have a healthy financial position. The most recent contribution forwarded to regional was £136.65 on behalf of both meetings.
With the exception of a "greeter?, all service positions are filled with recent handovers in line with the expected rotation cycle. However, for both meetings the secretary positions are interim appointments until more permanent appointees are found. It is expected that this will happen by end of September.
At the latest Group Conscience, discussion was given over to clarifying norms for participation in meetings and the acceptable standards relating to sharing participant sharing. It was decided that the issue of what constitutes "cross sharing? will be made clear by the secretary at the outset of each meeting, as a trial. This will be monitored to determine the potential impact on ensuring standards related to cross-sharing, and indeed sharing in general, over the coming weeks.
It was also decided that from now on, the Tuesday meeting will be designated an "Open? meeting.

Owen B GSR

Maidstone Wednesday

1. The meeting is well attended.
2. The meeting is fully self-supporting.
3. All service positions are filled and
4. Newcomers/visitors reported that they felt welcomed in a friendly and warm manner.

Nicola G GSR

Maidstone Thursday
  • The meeting continues to have good attendance and is self-supporting.  Sustained recovery is being demonstrated by the number of chips being purchased.
  • A recent group conscience included a number of relative newcomers who gave feedback on their experiences.  The group is small enough to adapt at each meeting and no change to our approach for new comers was felt necessary.
  • The meeting has agreed to adopt a bespoke safeguarding statement which is read by our Secretary and is as follows:
  • "We want this meeting to be a safe place for all members and, as such, bullying, predatory, aggressive or coercive behaviour cannot be tolerated.  If you are made to feel uncomfortable and do not feel able to discuss it with the person yourself, please feel free to speak to me or another experienced member of the group.  It is hoped that a sensitive word, given in a loving manner, will be of help to anyone concerned "
  • The meeting now has access to the main church hall, and therefore the modern kitchen and much nicer toilets.  We don't use the kitchen much but use of the toilets with working facilities is much celebrated!
  • The meeting has agreed to include the "How it Works" reading
  • We have agreed to amend the 'Where to Find' to include directions via the car park to the Miss Coppen room to make the meeting easier to find.
  • We have agreed to change the introduction of people willing to offer sponsorship to include a description of what a sponsor is, and to say that these are the people to talk to if you just want to find out more.
Tamsin B GSR
Maidstone Friday Lunchtime
Please see report for Maidstone Tuesday - Shared Officers
GSR Eoin B

Maidstone Saturday
  • We have a full complement of service positions filled and a regular number of between eight to twelve members in attendance.
  • Due to the unforeseen imposed move to a new location, the increase in rent for the room and the fluctuation in the numbers attending, although we are fully self-supporting, we currently are not in a position to donate to Intergroup.
  • It has been brought to our attention that the meeting is difficult to find but how we can resolve this, I don't know.

Craig L GSR

Marden
No report received
Valerie T GSR

Newington
This happy group is doing well.  We have decided to add the following to be read after the Preamble:

"This group has a safeguarding strategy in place should inappropriate behaviour/sharing occur.  We have a male and a female member willing to deal with any issues.?

Other groups are welcome to adopt a similar wording if their conscience decides on this inclusion.

  • Please note that this meeting will be closed on Wednesday 7th and 14th August

Jenny T GSR

Paddock Wood
  • We do not have a formal GSR and the only two consistent attendees are Anne M and myself.  It has been this way for the fourteen years we have existed.
  • The informality of our meetings is much valued by our attendees as everybody feels comfortable.
  • The majority of our members come and seem to stabilise and then come infrequently as rhey are back at work.  I trust this somewhat explains our lack of formality.

 Group Contacts - David D/Anne M (The above report was kindly provided by David M)

Rochester Monday
Rochester Beginners

  • Well attended - 50-60 people, mixed gender
  • All service positions filled
  • We are fully self-supporting
  • We send monies to intergroup
  • Step 12 list to be updated over the coming weeks including additional information (2nd language/Armed Services experience)

GSR Barry B
 

Rochester Wednesday Lunchtime
There is nothing to report
John G/Dawn S GSR
Rochester Saturday
  • We are a healthy self-supporting group that contributes to intergroup regularly.
  • Well attended with approximately 35 people - mixed gender
  • All service positions are filled

Gavin A GSR

Sevenoaks Sunday
St Mary Kippington Centre, Kippington Road, Sevenoaks TN13 2LL
Time: 20:00-21:30

Sevenoaks Sunday is an Open meeting
  • Wheelchair accessible with disabled facilities and a carpark to the rear
  • Average 20+ attendees a week - a healthy mix of old-timers and newcomers
  • Speaker meeting, starting with a 20-30-minute chair then open for sharing
  • All service positions filled (Secretary, Treasurer, GSR, Literature Secretary,
  • Chip Secretary, Teas & Coffees, Greeters).
  • We are self-supporting and make regular contributions to Intergroup.

Clare H - GSR

Sevenoaks Wednesday
Nothing to report.
Michael L GSR

Sittingbourne
Nothing to report
Evelyn I GSR

Strood
No report received
Jamie C GSR
Tonbridge Monday
No report received
Helen A GSR

Tonbridge Wednesday Evening
  • We are currently enjoying a regular attendance of between 20 and 30 members.  Occasionally quieter.
  • We have made no significant changes other than adjusting some of the Step readings to focus on key elements of the Step and to allow more people the opportunity to share.
  • At our last conscience we decided not to include the plea for non-involvement card in our meeting format as we feel we have sufficient experience within our membership to attend to such matters as they arise.

Steve R GSR


Tonbridge Friday Lunchtime
No GSR
Group Contact - Ex GSR Vanessa B

Tunbridge Wells Sunday
The meeting has been really well attended recently, often exceeding 30 people.  The meeting is self-supporting and sending money to intergroup.  Sponsorship is offered at the meeting and there is a good selection of male and female sponsors.  Chairs are invited from outside Tunbridge Wells as much as possible and this is mixed with local chairs.  We appointed a new treasurer recently.  For the responsible positions such as secretary, treasurer and GSR, we have introduced a new procedure whereby potential candidates must give a small outline of their AA experience before the group votes.  This is not something that the meeting has previously done and seems to be working well so far.

Cliff S GSR
Tunbridge Wells Monday
  • Attendance varies from 10-25.
  • We have our open meeting on the 2nd Monday of each month, with Al-anon participation. This means we have an AA chair followed by an Al-anon member sharing. This does prove to be helpful to visiting members of AA and regulars equally.
  • All service positions are filled.
  • We are fully self-supporting and contribute to Intergroup when viable.
  • Temporary sponsors voluntarily make themselves known to the group in the secretary's preamble
  • Chit system is announced.
  • The group is having a few newcomers a month and everything is done to make sure they receive 'newcomers' packs and get support and numbers of regulars.

Jon P GSR
Tunbridge Wells Tuesday
Big Book Study 6pm
  • Tuesday Night 18.30 Group
  • Attendances good at this meeting between
  • 15-30
  • All positions are filled:

Secretary
GSR
Literature
Tea
Greeters
  • We get a mixture of new comers and regulars
  • Thank you for letting me be of service

Sean A GSR

Tunbridge Wells Wednesday
No report received.
Chris I GSR

Tunbridge Wells Thursday Lunchtime
No GSR
Group Contact - Dawn B
Tunbridge Wells Thursday Step & Tradition
No report received
Emma C GSR

Tunbridge Wells Friday Ladies
No report received
Lucia M GSR

Tunbridge Wells Friday
19:45 start

  • Meeting has now grown out to regular 20 members
  • A recent shake up has encouraged core members to take stock and recruit a new chair finder for out of area 12 step-based recovery chairs.
  • We regularly attract newcomers and this is on the increase
  • A good mixture of regular members and visitors, both male and female are attending.
  • We have a new Literature secretary who has taken a stock inventory of the books etc.
  • We offer raised hand sponsorship at the end of every meeting
  • The core service positions are filled and we have greeter positions available for newcomers
  • Fully self-supporting contributing regularly to WKIG.
  • The meeting is not currently wheelchair accessible, there has been discussions to move the meeting into the church, however the group have not taken a decision on this matter as of yet.
  • The treasurer has a prudent reserve having just sent a good amount to Intergroup and stocked on literature

Daniel M GSR

Tunbridge Wells Saturday

Saturday Sunrise: 8.30am & Follow-on meeting: 9.45am
Combined officers

The Tunbridge Wells Saturday Sunrise meeting at 8:30 continues to be a very popular and lively meeting with between 30 and 40 attendees.  This is particularly encouraging as the second follow-on meeting at 9:45 is going well.  The second meeting eases the pressure on the first as in the past members sometimes had to stand in the corridor as all the seating was taken.  All service positions in the early meeting filled and we are greatly encouraged by the regular number of visitors and newcomers.  Due to the number of attendees and that the meeting is one hour sometimes sharing time can be limited.

The second meeting, which starts 15 minutes after the first ends, generally has half the number of attendees of the first meeting and so there is greater time for sharing and we also have a specific slot to encourage shy sharers. All are welcome.

Peter B GSR

Tunbridge Wells Saturday

Saturday: 11am meeting
  • The meeting continues to be well supported and self-sufficient with regular contributions made to Intergroup
  • All service positions filled - new Secretary in place from 13 July '19
  • Group conscience held on Saturday 6 July '19:  We will continue to be a 90-minute meeting until further notice

Irene M GSR

Wainscott
No report received
Phil S GSR

LIAISON OFFICERS' REPORTS

PUBLIC INFORMATION LIAISON OFFICER

A brief run-down of WKPI activity since our last assembly:

We have held 2 more school talks at Borden Grammar.  One on 22nd of May, which Nikki kindly helped me out with and just recently, on 3rd of July.  We are developing a great relationship with this school, who now ask us to attend on a regular basis.  I have yet to confirm dates with Rainham girls who have recently asked for references from the previous talks.

Despite numerous emails to other schools in our region, I am yet to get any other solid leads.  I will obviously keep plugging away, so if anyone can help with this, that would be much appreciated.

If anyone is interested in attending a school talk, please let me have your details at the end of the assembly and we will arrange something for future talks.

Looking ahead to alcohol awareness week, I have sent 3 emails, and even written a letter to BBC Radio Kent, asking for some airtime in which we can spread the message of AA.  I have not heard anything back, so my next plan is to actually go to the station and ask for a point of contact, unless anyone here knows the person I need to speak to.

I am not sure what the next steps are regarding the KM Media advert this November, as I'm not sure if the idea was approved or not.

If you have any other questions, you or your group would like answered please do not hesitate to contact me.

Matt A
07596115802

SHARE/LITERATURE LIAISON OFFICER
I have drafted an article contribution myself and intend to send this to Share myself.  If members are interested in doing the same then please contact me for the guidance received from Region.
 
I attended our mini convention in Aylesford as literature secretary.
 I have had some more foreign language big books delivered.   The languages that I now hold are as follows:
 
2No. Polish
1No. Arabic
1No. Gujarati
2No. Lithuanian
1No. Chinese
2No. Romanian
2No. Spanish
2No. Punjabi
2No. Nepali
2No. Russian
 
On average the books cost 10 each but because of bank charges the Punjabi books cost just under 20 each. However Intergroup agreed that we would subsidise the cost of the Punjabi books so that they also cost 10 to the newcomer.
 
To reduce the cost of postage to Intergroup it would make sense for members to ask their group literature secretary to enquire from GSO as to whether they have a copy of a particular language Big Book before they contact me.
 
PO Box 1, 10 Toft Green, York YO1 7NJ.
Tel. 01904 644026 (Monday to Thursday 9am to 5pm - Friday 9am to 4.30pm)      
Email: gso@alcoholics-anonymous.org.uk
 
However, if GSO do not have a copy I will send them the required book on receipt of a Cheque (for £10 per copy) made out to West Kent Intergroup. I will then order another copy from GSO.
 
Members can call me on 07774741933 or email on to discuss whether I have a book in stock. I will also issue an up to date inventory in my report for each assembly.
 
If you have any questions please give me a call.
 
John G
07774741933

TELEPHONE LIAISON OFFICE
Things are very busy on the phone service.  A lot is happening at once.
?    Tuesday Night 18.30 Group
?    Attendances good at this meeting between
15-30
?    All positions are filled:

Secretary
GSR
Literature
Tea
Greeters
?    We get a mixture of new comers and regulars
?    Thank you for letting me be of service

Sean A GSR

Tunbridge Wells Wednesday
No report received.
Chris I GSR

Tunbridge Wells Thursday Lunchtime
No GSR
Group Contact - Dawn B
Tunbridge Wells Thursday Step & Tradition
No report received
Emma C GSR

Tunbridge Wells Friday Ladies
No report received
Lucia M GSR

Tunbridge Wells Friday
19:45 start

?    Meeting has now grown out to regular 20 members
?    A recent shake up has encouraged core members to take stock and recruit a new chair finder for out of area 12 step-based recovery chairs.
?    We regularly attract newcomers and this is on the increase
?    A good mixture of regular members and visitors, both male and female are attending.
?    We have a new Literature secretary who has taken a stock inventory of the books etc.
?    We offer raised hand sponsorship at the end of every meeting
?    The core service positions are filled and we have greeter positions available for newcomers
?    Fully self-supporting contributing regularly to WKIG.
?    The meeting is not currently wheelchair accessible, there has been discussions to move the meeting into the church, however the group have not taken a decision on this matter as of yet.
?    The treasurer has a prudent reserve having just sent a good amount to Intergroup and stocked on literature

Daniel M GSR

Tunbridge Wells Saturday

Saturday Sunrise: 8.30am & Follow-on meeting: 9.45am
Combined officers

The Tunbridge Wells Saturday Sunrise meeting at 8:30 continues to be a very popular and lively meeting with between 30 and 40 attendees.  This is particularly encouraging as the second follow-on meeting at 9:45 is going well.  The second meeting eases the pressure on the first as in the past members sometimes had to stand in the corridor as all the seating was taken.  All service positions in the early meeting filled and we are greatly encouraged by the regular number of visitors and newcomers.  Due to the number of attendees and that the meeting is one hour sometimes sharing time can be limited.

The second meeting, which starts 15 minutes after the first ends, generally has half the number of attendees of the first meeting and so there is greater time for sharing and we also have a specific slot to encourage shy sharers. All are welcome.

Peter B GSR

Tunbridge Wells Saturday

Saturday: 11am meeting
?    The meeting continues to be well supported and self-sufficient with regular contributions made to Intergroup
?    All service positions filled - new Secretary in place from 13 July '19
?    Group conscience held on Saturday 6 July '19:  We will continue to be a 90-minute meeting until further notice

Irene M GSR

Wainscott
No report received
Phil S GSR

LIAISON OFFICERS' REPORTS

PUBLIC INFORMATION LIAISON OFFICER








A brief run-down of WKPI activity since our last assembly:

We have held 2 more school talks at Borden Grammar.  One on 22nd of May, which Nikki kindly helped me out with and just recently, on 3rd of July.  We are developing a great relationship with this school, who now ask us to attend on a regular basis.  I have yet to confirm dates with Rainham girls who have recently asked for references from the previous talks.

Despite numerous emails to other schools in our region, I am yet to get any other solid leads.  I will obviously keep plugging away, so if anyone can help with this, that would be much appreciated.

If anyone is interested in attending a school talk, please let me have your details at the end of the assembly and we will arrange something for future talks.

Looking ahead to alcohol awareness week, I have sent 3 emails, and even written a letter to BBC Radio Kent, asking for some airtime in which we can spread the message of AA.  I have not heard anything back, so my next plan is to actually go to the station and ask for a point of contact, unless anyone here knows the person I need to speak to.

I am not sure what the next steps are regarding the KM Media advert this November, as I'm not sure if the idea was approved or not.

If you have any other questions, you or your group would like answered please do not hesitate to contact me.

Matt A
07596115802

SHARE/LITERATURE LIAISON OFFICER
I have drafted an article contribution myself and intend to send this to Share myself.  If members are interested in doing the same then please contact me for the guidance received from Region.
 
I attended our mini convention in Aylesford as literature secretary.
 I have had some more foreign language big books delivered.   The languages that I now hold are as follows:
 
2No. Polish
1No. Arabic
1No. Gujarati
2No. Lithuanian
1No. Chinese
2No. Romanian
2No. Spanish
2No. Punjabi
2No. Nepali
2No. Russian
 
On average the books cost £10 each but because of bank charges the Punjabi books cost just under £20 each. However Intergroup agreed that we would subsidise the cost of the Punjabi books so that they also cost £10 to the newcomer.
 
To reduce the cost of postage to Intergroup it would make sense for members to ask their group literature secretary to enquire from GSO as to whether they have a copy of a particular language Big Book before they contact me.
 
PO Box 1, 10 Toft Green, York YO1 7NJ.
Tel. 01904 644026 (Monday to Thursday 9am to 5pm - Friday 9am to 4.30pm)      
Email: gso@alcoholics-anonymous.org.uk
 
However, if GSO do not have a copy I will send them the required book on receipt of a Cheque (for £10 per copy) made out to West Kent Intergroup. I will then order another copy from GSO.
 
Members can call me on 07774741933 or email on to discuss whether I have a book in stock. I will also issue an up to date inventory in my report for each assembly.
 
If you have any questions please give me a call.
 
John G
07774741933

TELEPHONE LIAISON OFFICE
Things are very busy on the phone service.  A lot is happening at once.
  • BT have been in contact and I have my phone switchboard Internet portal thingy training on Monday 17th June. This will enable the TLO's to access the automatic system and change phone numbers on each slot so that we can change a number for holiday cover etc.
  • Our automatic system goes Live on Wednesday 19th June 2019.
  • A Responder has given up two slots and keeps two slots. The slots that have become available for a new responder are Sunday PM 13:00-18:00 & Saturday-Sunday overnight 22:30-08:30. I already have one person interested in the Sunday afternoon slot and hope to meet up with them soon.
  • We do need more reserve Night responders.
  • I have liaised with intergroup about hiring the Marsham Street venue for holding a Responders workshop where the plan is to hold a training workshop covering Basics and the newer aspects of the telephone service for both current responders and anyone interested in the Telephone service and how it works.

Dermot G
telephones.westkent@aamail.org 07730 937675

PRISON LIAISON OFFICER

All prison meetings are running well and thanks to WKIG for continued support with literature and chairs coming forward.

The only current issue we have is that clearance is taking many months, even up to a year, which is frustrating for those rotating out or awaiting clearance.  Unfortunately, clearance has been outsourced so it's beyond prison control.  Acceptance is the answer to all my problems!

So once again, if anyone is interested in regular prison service, please come forward so we can start clearance.

Gina S
mrsc80@hotmail.com
07788 174533

HEALTH LIAISON OFFICER

Here is my final HLO report.

1. Upcoming this month (June) we have a PI talk at a local hospice to their consultants - hoping not just to give them understanding for their dying patients but also alert them to the surviving family members who may need support.

2. Continuing to support local Rehab centres including 2 meetings a month in Kenwood House.
 
3. There is a new email address to contact West Kent Health Liaison Officer - health.westkent@aamail.org

Andy H (Out-going Health Liaison Officer)
ahba19841@blueyonder.co.uk
07905 266950

?    Dawn S - Health LO Designate rotates in following this intergroup Assembly

EMPLOYMENT LIAISON OFFICER
July 2018

I am continuing to write to employers offering a talk and information about AA - as yet, have had no positive replies.  

Through an AA member that works for Kent County Council, I hope to provide talks and information to the council.

I am still an active member of the WKIG Public Information Sub Committee.

Tony M  
07590 464700

ELECTRONIC COMMUNICATIONS LIAISON OFFICER

The file store and WKIG section of the AA GB Website are up to date.  The meeting details for Chatham Thursday lunchtime meeting 'Living Sober' change of address have been added to the recent news section.

Could I remind GSR's that I do not have the ability to change the meeting finder on the AA GB Website (https://www.alcoholics-anonymous.org.uk/AA-Meetings/Find-a-Meeting) - this can only be done by submitting the pink form to update meeting details for the national 'Where to Find' with GSO.

If any group wishes to have news posted to the WKIG section of the AA GB Website, please contact me on the details below.

Darren F
 07946597250
ecomm.westkent@aamail.org

PROBATION LIAISON OFFICER

I recently visited a hostel for homeless people in Sittingbourne and shared the message of AA and left plenty of literature to be given out.  People are mostly there due to drug and alcohol issues, living under strict supervision.

I recently attended the York Probation seminar on the 29th of June, with talks from an ex-offender, a representative from the Ministry of Justice, a speaker from probation services and a lady from the Fellowship who visits a high security prison.

The ex-offender said what a great foundation AA is and that they showed him how to live, planting a seed of hope.  

The ministry of justice outlined their work and said "We spend a long-time willing people towards justice and almost no time willing them back into society."  They said of AA, "You cannot compromise AA, stick to the traditions and structure."  They spoke of the value of the 12-Step programme and quoted a report in 2017 which stated "Evidence, efficiency and mutual aid is well-documented."
The seminar enabled me to have a greater insight into probation services and also made contacts and got lots of helpful advice.

Kind regards,
Sarah P

     GSRS PLEASE NOTE THAT A SHEET OF ATTENDANCE CHITS FOR PRINTING CAN BE FOUND AS AN ATTACHMENT TO THESE MINUTES

CONVENTION CONVENOR
Unfortunately, no Post Mini Convention report was received from Dawn B, the Out-going Convention Convenor.  In this instance, Barbara K, Chair, who was present throughout the day, gave a brief resume of the day.  (Please see earlier agenda item: 'Feedback on West Kent Mini Convention'

Dawn B - Out-going Convention Convenor
Sarah Mc G now takes up office as the new West Kent Convention Convenor.

ARMED SERVICES LIAISON OFFICER
Position vacant

YOUNG PEOPLES' LIAISON OFFICER
Position vacant

ARCHIVIST
Position vacant
REGIONAL REPRESENTATIVES REPORT FOR 182nd ASSEMBLY

Date of Assembly:  16th June 2019

Questions for Conference feedback
All delegates delivered passionate and informative feedback from conference.  I would like to thank all delegates for carrying the conscience of our intergroup and the entire region and this was certainly reflected in responses from conference.  All feedback can be found online and in AA Service News.

Regional Nomination for GSB Trustee

Bob S. delivered a passionate and emotional presentation of his CV and was unanimously voted to be put forward as one of two trustees.  An important note to the foregoing - we are required to put forward two trustees. As it stands, we only have one nomination and we need another one by September 2019.  In order to qualify you need to have attended at least three conferences.  Urgent call from Alan, SE Region Chair, for anyone who may interested to put themselves forward.

Election of 4 Conference Delegates

Eleanor E
Robin H
Jean M
John S

All voted in unanimously

Election of officers

PILO - Roger D - 1 abstainer
Share LO - Jason R - Unanimously voted in

Vacancies

Prisons Liaison Officer
Probation Liaison Officer
Armed Services Liaison Officer
Alternate Conference Delegates
Young Peoples Liaison Officer

Upcoming vacancies

Chairman - September 2019
Vice-Chairman - September 2019

Region Rep reports

Mid-Surrey - Recently conducted a workshop on the Traditions and have a new bus advert that goes live for 4 weeks costing just over £4000.

Northdown - Given the response from Conference to Committee One, Question 1 (i.e. voted for a YPLO position) it was particularly timely that Northdown intergroup have recently put together a 12-Step list for young telephone responders.

ECLO - John S

New GB website is live and is getting good feedback from the fellowship.  There was overwhelming confusion among assembly members over process that is followed from GSO when someone is voted into an officer position, regarding the verification process before the new officer is added to confidential email list.  It was suggested by some members that people could falsely claim to GSO that they had been voted in and then be placed on the confidential email list, which could comprise security.  It was felt that GSB should ideally check with each respective group to verify.  Our ECLO will investigate this and report back to us.  
Currently our West Kent Secretary provides a form for new officers to complete and either she or the applicant sends it to GSO to confirm the position, hence no alterations may be required.

Prison Liaison Officer

Brian has been willing to sponsor someone in, but the position is still vacant.

Treasurer

60k+ sent to GSO.
11k+ prudent reserve

Secretary (acting)

Regional Forum to be discussed at next regional assembly.  Regional Forum discussion topic will be sent out in the minutes from last assembly.

Chairman Report

It was suggested that, in some areas, some GSR's may not fully understand the importance of their role at their respective intergroups and therefore the structure may be suffering as a result of this.  It was further suggested that the handbook, that offers guidance for GSR's, could shed some more light on the GSR role and its importance at intergroup and Fellowship as a whole.
Alan, SE Regional Chair, sent a discussion topic to be discussed at the next assembly and it refers to the rotation of officers and their respective rotation dates.  The following are some key points:  

  • To conduct rotation and elections of officers at the AGM
  • The AA Structure Handbook suggests, for Intergroups, that "One meeting in the year should be set aside for the Annual General Meeting ?..upon which date the rotation of officers comes into effect.?
  • There is no similar guidance for Regions but SE Region does have an AGM and my proposal is that we adopt the same procedure as suggested for Intergroup, and conduct all elections at the AGM.
  • Our Aims and Structure document refers to "..annual elections to confirm in office or to replace Regional Officers?.?. This suggests that in the past it was the practice to do this all at an AGM but that this may have been lost sight of over the years.
  • Such a procedure, apart from the benefit of simplicity, can make filling vacancies easier because when one post becomes vacant a number of other Assembly members will also be rotating out and may be suitable candidates to be elected into a new position.  Talented individuals can therefore be lost to Region simply because of the timing of an election.

AOB

Brighton and East Kent have recently elected a Homeless Liaison Officer as part of their PI teams, and each have reported positive feedback, particularly in Brighton as they are said to have a growing number of homeless people.

Next Assembly
Sunday September 22nd - Regional Workshops (10:30-12:30) at London Meads School, Burgess Hill RH15 9YQ.
GSRs are to encouraged to take a supply of flyers to place on seats at meetings as these Workshops are ideal ways to explore some of the many different areas of service that anyone in recovery may be able to offer the still suffering alcoholic.

Ryan F
Dean W
Lynden S (Outgoing Reg Rep)
Fiona G - Regional Rep Designate, rotates in following this intergroup Assembly
  • Dates of Upcoming South East Region Conventions & other Events

30th August - 1st September 2019
Southern National Convention
With Al-Anon and Alateen participation.  Theme "Unity in Recovery?.  Mill Rythe Holiday Village, 16 Havant Road, Hayling Island, Hampshire. PO11 0PB
Registration is £10 on the day and there is accommodation available subject to availability.

2019 South East Regional Workshops & Assemblies

Sunday 22nd September -    Assembly 183 - Workshops
Sunday 17th November -     Assembly 184 - AGM and Conscience

CHAIR'S REPORT

Firstly, I have to say how encouraging it was to see five service positions filled at the April Assembly.   Please remember, as Vice Chair, one aspect of Martha's role is to support and mentor GSRs and Liaison Officers.

Thanks must also go to those Officers rotating out, Stewart, Shirley, Lynden, Andy and Dawn for their work for the Fellowship over the last three years.

If I had to single out one person it would have to be Shirley.  She has served in this role for a total of seven years; She has been completely dedicated to it, carrying out her duties and responsibilities with integrity and unwavering fastidiousness.  She has kindly agreed to sponsor Phil S into service as our new Secretary to make the transition as seamless as possible and we look forward to seeing Shirley at the assemblies as always in any event.

Barbara K


VICE CHAIR'S REPORT
I have canvassed ideas for the theme of the next workshop in October and not received any suggestions so may I propose an idea I have had, which has been met with positive feedback from those groups I have suggested it to.

I propose the theme is along the lines of "when the bridge to normal living becomes a slippery slope?. The aim is to provide a workshop with a variety of shares, perhaps so role play interaction which was popular at our last workshop, the common thread being relapse awareness and prevention.

I am open to any other suggestions but as October is looming may I propose we vote on a theme this evening so I can start organising it?

GSRs - I am sorry but I have been quite unwell since our last assembly and have not organised the emailing out of the digital packs of GSR packs. I am having some time off work very soon and I will catch up on all my intergroup work.

I have been receiving reports of ongoing safeguarding concerns from different groups and would remind all members, especially GSRs that the responsibility of keeping your groups safe is down to you. The groups. We cannot intervene! If your groups are unsure about how to manage safeguarding matters, I can support by pointing you in the right direction.

I am also hearing reports about service positions being filled by members that behind the scenes the group is unhappy about. That is very worrying and unnecessary when each group has autonomy and ability to vote through its conscience. Ask yourselves whether your groups are holding enough conscience meetings?!

It seems to me the thought is "any" body is better than "no" body. Your groups have the responsibility of voting in the "right? body, that's all I will say.

Finally, I know that the Gillingham Weds and Sheppey Sunday groups need service position support and chairs. Can we support these groups as much as possible please?

Yours in fellowship
Martha K

TREASURER'S REPORT
Treasurer's Report 26th April to 12th July 2019
 
As my spreadsheet indicates as of 12th July, we now have 4195.01 in available funds. This accounts for the prudent reserve of 500.00 + 500.00 ring-fenced for P.I events.  We made a contribution of 2700 to region on the 04th May.  I would like to propose to the group making a contribution of 3000 to region.

Unallocated contributions are as follows:

?    11/02/19    100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
?    22/02/19    195.00 (Cash Paid into Tunbridge Wells branch of HSBC)
?    15/03/19    100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
?    25/04/19    264.00 (Cash Paid into Tunbridge Wells branch of HSBC)
?    03/05/19    100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
?    20/06/19    100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
?    20/06/19    27.00 (Cash Paid into Tunbridge Wells branch of HSBC)

Please can GSRs pass on a copy of the treasury report to their group treasurer, so they can confirm intergroup has received their groups contributions. If you recognize any of the unallocated contributions as your group's please let the intergroup treasurer know.

Generally, group treasurers have been very good at keeping us up to date. Please could GSRs continue to reinforce the need for treasurers (if they want contributions to be allocated to their group) to inform the WKIG treasurer if they have made cash contributions by either sending in the paying-in receipt or a short note by email.

There has been an increase in payments by BACS. If treasurers wish to pay by BACS it is essential that they indicate which group the contribution is coming from and whether it is a normal contribution or gratitude week i.e. T/Wells Weds (am or pm) C (or GW for Gratitude Week).

All that remains is for me to ask Group Treasurers to continue the good work of letting us know which group their contributions are from and to keep them informed of any changes in contact details.

Group contributions should be made to "West Kent Intergroup?

Send to:
Lynden S
Honeysuckle House
Merryboys road
Cliffe Woods
Rochester
Kent ME3 7TP
Mobile: 07528 655428
Email: treasurer.westkent@aamail.org

Bac's Details
West Kent Intergroup
ACC: 81135724
Sort: 40-31-06

  • Stewart N's proposal that we send 3000 to Region was approved with a majority vote.
  • The Group & Other Contributions table can be found at APPENDIX A

SECRETARY'S REPORT
Thank you to those of you who have sent in your reports.  Can those of you whose reports are still outstanding please send them in over the next couple days to ensure that they are included in the minutes.  May I also remind LOs to 'cc' a copy of your July report to your respective Regional Liaison Officer.  Please remember to use the West Kent Secretary's generic email address - secretary.westkent@aamail.org  to ensure that your reports actually go to the new secretary and not to my personal email address.

Pink forms - Can I remind groups to make sure that they keep GSO informed of any change of officer, change of meeting venue. times etc.  The responsibility for review of the pink form remains with the groups and I would encourage each group to check when they last updated their pink form.  In an effort to support those groups who are unaware of the pink form process, I advise that if you have no idea when your group last did this, you will find the date written in brackets in the AA Directory of AA Groups in GB & English-Speaking Europe.  If you haven't reviewed your entry in the last 12 months please can you do this as soon as possible.  There may be some group officers who are completely unaware of the pink form process and if any group needs support with this please ask for guidance.  Hard copies of the form are available or alternatively, you can update it online by visiting the Alcoholics Anonymous GB website at www.alcoholics-anonymous.org.uk .  GSO now advise that groups set up a group email address themselves, with any provider in the usual way, just using the name of the group, e.g. anygroup@gmail.com  

WKIG Aims & Structures - I will be sending out copies of the recently revised and newly ratified WKIG Aims & Structures to everyone with the minutes of this meeting.  Please delete any prior copies that you may have on file.  If you wish to receive a hard copy, please let me know otherwise the only people who will receive hard copies are those on my current postal list - all other members will receive electronic copies.  New GSRs and officers are requested to familiarise yourselves with them.

I rotate out as secretary after this assembly.  I've been doing this service for the best part of seven years; two 3-year terms of office, plus standing-in several times during the year in between.  It goes without saying that the job is quite demanding, especially during the weeks leading up to and especially following each assembly and it's been hard at times.  I have coped by trying to keep my eye on-the-ball the whole time - the job doesn't stop once the minutes have gone out; everything is constantly changing and has to be kept up-to-date and the emails keep coming.  Intergroup service has undoubtedly strengthened my recovery and taught me a great deal about the Fellowship.  Working as secretary has given me a greater understanding of the 12 Traditions and through practical experience, I have learnt that the Traditions are like pieces of a puzzle that fit together to make a whole and how together, they protect the Fellowship, as a whole.  I've come to know the Service & Structure Handbooks inside out and upside down.  I was fortunate to also be able to serve as a Region Rep alongside three of my years as Secretary, which subsequently introduced me to Region.  My AA experience again widened and thus I have grown - through service.   There are still many other service opportunities and challenges waiting for me on this wonderful journey - so much more to learn and experience.  Doing constant service has helped to keep me enthusiastic and focused, on both my recovery and AA's Primary Purpose.  I'd like to wish Phil K well as he takes over the secretary role and hope that he enjoys it as much as I have.

Dates for 2019 intergroup assemblies - The dates of the remaining 2019 Intergroup Assemblies are:   

Friday 20th September
Friday 22nd November (AGM & Conscience)

Can officers please note in your diaries that the date of the next Regional Workshops is Sunday 22nd September 2019.

Date of next assembly:  Friday 20th September 2019.  

Shirley S
Out-going Secretary
secretary.westkent@aamail.org  
Tel: 07894726903/01634-313688

AOB:

1.    Groups' Contributions including Gratitude Week
Having studied the Treasurer's 'Group & Other Contributions' table, distributed earlier this evening, Fiona G remarked that she noticed a lot of gaps in the Gratitude Week column.  Stewart N, Outgoing Treasurer, explained that all the contributions haven't yet been received and that in past years, he has had to wait until September or thereabouts, for some groups to send him their Gratitude Week money before he can send it to GSO.  Jenny T, GSR Newington, commented that some groups may well have sent their Gratitude Week contributions dirextly to GSO.



2.    School Talks appeal
Matt A is asking for people to take part in school talks.  If anyone is interested, please contact Matt - Tel: 07596115802.  

3.    Forward Trust Talks
Matt A has been approached by Forward Trust in Sittingbourne (formerly Turning Point), They are interested in AA going in to give talks and Matt is appealing for volunteers to become involved with this - He is looking particularly at Mondays at 2pm and Wednesdays at 12-midday for about one hour.  If anyone would like to do this service please contact Matt as soon as possible - Tel: 07596115802.