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Aide-Memoire

GSRs' AIDE-MEMOIRE FOR 12TH JULY 2019 ASSEMBLY

GSRs:  Please report the following items back to your groups and encourage members to offer their help where it has been requested - help from the Fellowship is needed - the Liaison officers can't do it on their own.  Please emphasise that our Primary Purpose is to carry the message of recovery.   

Announcement re: Newington meeting - Please inform members that this meeting will be closed for two weeks - Wednesday 7th August and Wednesday 14th August.  

The West Kent local ‚??Where to Find' Update procedure - For any change to meetings, (times, venue, closures), please contact the following officers directly:

Darren F (who is the officer responsible for the website - ecomm.westkent@aamail.org Tel: 01474-740105/07946 597250)
 and
Tony M (who puts together and prints the local 'West Kent 'Where to Find' - tonymould1@sky.com Tel: 01795-843673/07590 464700) direct.  

This should help to prevent any oversights as it cuts out the middle-man.  Please also copy in the intergroup secretary when you do this so that he is also aware of the changes: Phil S - secretary.westkent@aamail.org Tel: 07915 102868

To clarify: Groups must fill out a pink form either online or by hard copy if they wish to have changes made on the GB Meeting Finder and in the GB & Continental Europe 'Where to Find'.  Darren F, WKIG ECLO, is unable to make changes to this website and it is the responsibility of the group officers themselves to deal with this.  Darren only deals with the West Kent local website.

If you have any news that you would like put on the West Kent website please contact Darren: ecomm.westkent@aamail.org Tel: 01474-740105/07946 597250)

School Talks - Matt A is asking for people to take part in school talks.  If anyone is interested, please contact Matt - Tel: 07596115802.  mattaitken1@hotmail.co.uk

Forward Trust Talks - Matt A has been approached by Forward Trust in Sittingbourne (formerly Turning Point), They are interested in AA going in to give talks and Matt is appealing for volunteers to become involved with this - He is looking particularly at Mondays at 2pm and Wednesdays at 12-midday for about one hour.  If anyone would like to do this service please contact Matt as soon as possible. See his contact details above)

Telephone Responder Training Workshop - Due to the BT digital changeover, Dermot G, TLO, is holding a Training Workshop for existing Telephone responders, Reserve responders and anyone else interested in how the service works.  He will cover the basics of Helpline responding to how the recent changes affect how we work.  It is to be held on Wednesday 7th August 2019 from 7pm - 9.15pm at the Maidstone Community Support Centre, 39-48 Marsham street, Maidstone ME14 1HH.  Enquiries to Dermot G: Tel: 07730 937675  telephones.westkent@aamail.org

Intergroup Vacancies
GSRs please report to your groups that we have now filled two more intergroup vacancies - we now have a new secretary and an Archivist.  There are now 3 vacant Liaison Officer positions:

TELEPHONE LIAISON OFFICER
ARMED SERVICES LIAISON OFFICER
YOUNG PEOPLES' LIAISON OFFICER

Anyone who might be interested in the Telephone Liaison officer service can contact Dermot G, to find out more about the role and he will of course, sponsor in his successor following election.  Dermot G: Tel: 07730 937675  telephones.westkent@aamail.org

  • Full details of all the above service positions can be found in the AA Service Handbook for GB 2018.  

Nominations for the above vacancies are now being accepted in readiness for elections at the next intergroup assembly on Friday 20th September.  Nominations will also be accepted on the night.  Please contact Phil S - Tel: 07915 102868  secretary.westkent@aamail.org
AA posters available
Matt A has suggested that we start small with our intergroup poster campaign and initially, he has 50 A4-sized AA posters available, which groups are being asked to display at their meeting venues if they are permitted.  GSRs please speak to your groups and if you would like one, please contact Matt - Tel: 07596115802.  mattaitken1@hotmail.co.uk

Next Intergroup Workshop - The theme for the next intergroup workshop, 'When the Bridge to Normal Living Becomes the Slippery Slope' was decided with a majority vote.  It will be held sometime in October, at the usual venue in Marsham Street, Maidstone.  The specific date, time and other pertinent details will be confirmed by Martha K, Vice Chair, in due course.  

  • Two of the proposals for a theme were only a few votes apart and because of this, the Assembly agreed to keep use the second proposal, 'Prison Service', for the Spring 2020 WKIG Workshop.

Prison Service - If anyone is interested in doing regular prison service, please come forward so that clearance can be initiated - please contact Gins S, Prison LO - Tel: 07788 174533 mrcs80@hotmail.com

West Kent Mini-Convention - was well-attended with approximately 180 people in attendance and was a wonderful day of Fellowship.  

PLEASE SAVE THE DATE:  Saturday 6th June 2020 is the date of next year's event at same venue in Aylesford.  Full details to be confirmed at a later date.

Group Contributions
Stewart N, Out-going Treasurer, requested GSRs to pass on a copy of the treasury report to their group treasurer, so that they can confirm that intergroup has received their groups contributions.  If they recognize any of the unallocated contributions as their group's, please ask them to let Lynden S, (new Treasurer), know.  Copies of this were distributed at the meeting (12th July).  For GSRs who weren't in attendance, a copy will be sent out as an appendix to the assembly minutes.

To save time waiting for the Contributions Table to come out with the minutes, I have listed the unallocated contributions below.  Please note that they are all from the Tunbridge Wells area:

  • 11/02/19 100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
  • 22/02/19 195.00 (Cash Paid into Tunbridge Wells branch of HSBC)
  • 15/03/19 100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
  • 25/04/19 264.00 (Cash Paid into Tunbridge Wells branch of HSBC)
  • 03/05/19 100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
  • 20/06/19 100.00 (Cash Paid into Tunbridge Wells branch of HSBC)
  • 20/06/19 27.00 (Cash Paid into Tunbridge Wells branch of HSBC)

HSBC have stopped anyone being able to make in-branch payments without a paying in-book.  If any group requires a paying-in-book please let Lynden know.
Please reinforce the need for Treasurers (if they want contributions to be allocated to their group) to inform Lynden S if they have made cash contributions by either sending in the paying-in receipt or a short note by email.

Please also tell group Treasurers that there has been an increase in payments by BACS.   If they wish to pay by BACS it is essential that they indicate which group the contribution is coming from and whether it is a normal contribution or Gratitude Week i.e. T/Wells Weds (am or pm) C (or GW for Gratitude Week).  

Please can you also ask your Treasurers to continue to let Lynden know which group their contributions are from and to keep him informed of any changes in contact details.  See contact details below:

Lynden S (New Treasurer)
Honeysuckle House
Merryboys Road
Cliffe Woods
Rochester
ME3 7TP

Mobile: 07528 655428
Email: treasurer.westkent@aamail.org

Group contributions should be made to ‚??West Kent Intergroup‚?Ě
Bac's Details
West Kent Intergroup
ACC: 81135724
Sort: 40-31-06

Next Intergroup Assembly: Friday 20th September 2019