KFIG Meeting Minutes

Minutes of a meeting held on Monday 12 September 2022

1. Preamble and Traditions

Chris read the Preamble and Helen read the Twelve Traditions. 

2. Present at the meeting

3. Matters arising from minutes of 11 July meeting   

Minutes approved as submitted. 

4. Introductions by attendees 

Members in attendance briefly introduced themselves. 

5. Archivist for the KFI

Max informed the group about the possibility of getting an archivist for this intergroup. Drew the intergroup to 3 main points: 1) archivists are not officers but willing enthusiasts, 2) not voting members and 3) not subject to the principal of rotation. 

It was noted that we can list the position of archivist on the next agenda. 

6. Vacancies 

Shola presented his AA CV for the position of prisons officer. Vote: Shola left the room and the group voted. Result: passed unanimously. 

Christopher presented his AA CV for the position of share magazine rep. Vote: Christopher left the room and the group voted. Result: passed unanimously. 

Michael presented his AA CV for the position of TLO. Vote: Michael left the room and the group voted. Result: passed unanimously. 

7. Discussion  Adam (Probation Officer)

Adam attended the meeting and presented on chits. He also discussed the role of probation officer and encouraged the KFI GSRs to go back to their meetings to encourage people to put themselves forward for the position. 

8. Service Reports

Treasury Report  Max read on behalf of Eibhlin 

KFIG 12 Sept 2022

KFIG Treasurer report for July and August

Hi, my name is Eibhlin and Im an alcoholic, as Intergroup Treasurer I have produced this report.

Attached is the current bank statement for the account for July and August

The starting balance brought forward from 1st July was £566.79

The end balance on the account on the 31st August was £2,077.08

(Money in)

Contributions to Intergroup 1st July  31st  Aug                                   £1,585.29

Period Out Goings 

Rent                                                                                                          £75.00

Current Balance                                                                                   £2,077.08

Outgoings/Reserve for this period  

Payment to region (paid out 2 September 2022)                                     £121.79

2 Month rents                                                                                            £75.00

Prudent reserve approximate 3 x monthly expenses                               £275.00

Previous £20 and £75 Rent                                                                        £95.00

SUGGESTED TOTAL TO SEND TO REGION (All monies left over):         £1,510.29

Notes:

• The payment to region of £121.79 was paid out on 2 September 2022 so reflected in above reserve. 

• Rent: There is a £20 cheque that needs to come be cashed out but hadnt as yet. There is £75 cheque for rent that needs to be given to the Landlord and has not been cashed yet.

• We havent spend any money on primary purpose work?

• The Metro Bank account has been opened. We do not have any money lodged/paid out yet, We will be transferring the balances in the Natwest to Metro as its really difficult operating the account efficiently and effectively with the Natwest system. The Natwest bank account will continue to operate for at least 12 months.   

• Prudent reserve is approximate 3 x monthly expenses  £275

• x3 months rent £75

• Stationery £50

Proposal: to send£1,510.29 to Region. Result:  Passed unanimously.  

Region Report â?? Jo  

Jo noted the vacancies available at Region which included: Armed Services, Conference Delegate (x1), Alternate Conference Delegates (x3) Young Person Liaison Officer, Share Liaison Region Representative, Workshop Co-ordinator, Employment Liaison Officer, Archivist, and Southern National Convention (x2). 

Noted that Region voted to retain c.£20k for PI and send c£1.5k to GSO. Noted there was discussion about the Principles before Personalities email and discussion about the conversations which are being held at board level to address issued raised therein. 

Jo then flagged there is a new telephone office now and that there were 2 points that were not covered at the previous committee meeting which will be covered at the next meeting, these being: 1) whether Region should lend the annual convention money (which the convention will repay back) and 2) whether Region meetings should go be conducted fully in person as online meetings had not resulted in increased attendance as was envisaged. 

Jo also flagged that there are 2 region rep vacancies available now (as she and Ed are rotating out). Jo asked if the incoming region reps should be held by people who do have a commitment already (as she and Ed had) or whether these should be taken up by people who do not have commitments. It was noted that perhaps the new region representatives should not hold other commitments as well. 

Telephone Report  Ed

TELEPHONE SERVICE REPORT

No major issues have come to light since our last I/G. We are still one permanent volunteer short for each of our two shifts, but someone has stepped in to cover. Owing to a proposed reshuffle K&F will be taking on one extra shift from Chelsea. That means Chelsea will have 3 shifts and K&F 3. Hopefully the new shift we are looking after will be the 1st Sunday of the month of which Michael F (incoming TLO) is already installed as Team Leader. We have worked closely with Ann Chelsea TLO and hopefully will continue the solid relationship.

The Southern Service Office will be moving to Ludgate Hill (not sure when). It has been noted that I/Gs further out from Central London have expressed concerns over the distance involved for telephone volunteers doing a regular shift.

Best Ed outgoing TLO.

Employment Report  Jim  

Jim read out his Employment Report. Jim noted that he had offered himself to collaborate with other ELO officers in the KFI. Noted he is regularly liaising with local employers and hotels. Further requested that if anyone in attendance knew anyone from Hammersmith and Fulham to please liaise with him. Jim then noted he is working with other ELOs to try to update some literature (in line with the Traditions). 

Health 

No report. 

YPLO  Chris 

Chris noted that he is awaiting responses to outreach emails he had sent to various educational institutions since the last intergroup. Noted that he could not attend this years YPLO meeting at Region but would be looking to attend next years. 

Armed Services

No report. 

9. GSR Reports 

Mostly, meetings are well attended, service positions are filled and sponsorship is available.  Most meetings reported they were solvent and in the main, contributions were being sent up to Region. One GSR noted that their meeting had recently become physical and opened and that there was initially a little bit of financial insecurity but that finances have now rebounded.  

10. Vacancies

• Probation 

• ECLO 

• Region Representative (x2)

• Public Information 

It was noted that Max as chair would liaise with Ian (former ECLO) to see if there are any updates that need to be made.  

11. Any other business 

• How frequently the KFI should take their inventory: Patrick suggested every 6 months in line with the meetings. Max noted that the guidance in literature suggested that one meeting a year be reserved for the intergroup to take its inventory. The group decided to take their inventory once a year and decided that it should do so at the next intergroup. Agenda for the group conscience to be circulated ahead of the next intergroup. 

• Venue for Intergroup Meetings: Patrick noted that the only other venue was the Lillie Road Venue (Bishop Creighton House) in Fulham, costing £16/hour. Jim provided context on the reason for the venue change. Noted the various factors we considered when thinking about the move. 

• Chris H noted three venues he has approached. Various vicars at different locations, the Vicar of St Andrews Walk, Vicar at Pimlico Road and Borne Street location church hall being built (ready May 2023). Jim noted that all of these venues were in Chelsea so unfortunately fell out of the KFI catchment area. It was noted that the group would retain the current venue (300 Old Brompton Road) in the meantime and if anything did come up, they would consult at that time. 

• Inviting GSRs to the KFI and encourage tradition 7 contributions: Max noted that he and Eibhlin reached out to various groups to encourage GSR participation at intergroup and the making of tradition 7 contributions. Max to update the KFI in due course on how the outreach efforts have gone. 

12. Close with Serenity Prayer 

Next Meeting Monday 14 November 2022 7.15pm for 7.30pm

Our entire A.A. program rests squarely upon the principle of mutual trust. We trust God, we trust A.A., and we trust each other.The A.A. groups are to be the final authority; their leaders are to be entrusted with delegated responsibilities only. Bill Wilson

Faithfully submitted 

Ayanda