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Coronavirus (COVID-19) Meeting Arrangements

Last Updated on 1st June 2020 at 13:40

Meeting status changes and assistance with setting up:  Please let Julie know about changes to meeting arrangements by e-mail: chair.stortr -at- aamail.org.  Julie will also be able to put you in touch with help/advice for setting up on-line meetings.

Notes about Zoom, Skype and other on-line meeting tools

Anonymity: When using on-line meeting tools PLEASE remember to protect your own and others' anonymity.  Your on-line name (handle, nick, whatever) should be pseudonymous and so should the meeting name.  You should also not use a photograph as a profile picture.

Guidance from individual meetings: Where this has been provided, it is given below the table of meeting status information.

Conferencing solutions that allow dial-in: Some conferencing solutions allow dial-in from an ordinary 'phone line where set up by the meeting organiser. All work in exactly the same way: You dial the number given and follow the instructions given by the service. At some point, you will be asked to dial the relevant conference or meeting ID, and you will likely be asked to record your name.  when doing so, PLEASE record something pseudonymous. That's it.

Zoom:

To find Zooms web site, search "Zoom" in your favorite search engine. Follow the link that takes you to the Zoom Video Conferencing site, then either:

If you are running a supported browser, click the "Join a Meeting" link at the top of the page. On the Join a meeting page, enter the meeting ID and then click the Join button. Follow instructions from there.

You may also download the Zoom app and enter the meeting ID after clicking the "Join" button.

Note that Zoom does not require participants to have a Zoom account. The meeting organiser does need an account, though.

UK dial-in numbers for zoom: 020 3966 3809 and 020 3695 0088

Skype:

Simply search the meeting name in the Skype App.

In-meeting Resources:

Other Resources:

Meeting Status Information

Meeting Status Further Information
Bishops Stortford Lunch Monday On-line only
Zoom Meeting ID: 469-313-7354
Password: 654321
Time: 12:00 PM
Duration: 1h
Harlow Free Sharing Monday Closed
Time: 12:30 PM
Duration: 1h 30m
Hertford Open Monday; 8PM On-line only
Zoom Meeting ID: 247-720-376
Time: 8:00 PM
Duration: 1h 30m
Old Harlow Big Book and Traditions Monday On-line only
Zoom Meeting ID: 765-489-3923
Password: 124881
Time: 8:00 PM
Duration: 1h 30m
Saffron Walden Monday On-line only
Zoom meeting ID: 891-705-457
Time: 8:00 PM
Duration: 1h 30m
Bishops Stortford Step Tuesday On-line only
Zoom Meeting ID: 868-329-585
Password: 996633
Time: 8:00 PM
Duration: 1h 30m
Harlow Free Sharing Tuesday
On-line only
Zoom Meeting ID: 765-489-3923
Password: 124881
Time: 7:15 PM
Duration: 1h 30m
Hertford Tuesday On-line only Skype Meeting Name: Hertford Rooms(1)
Time: 12:00 PM
Duration: 1h
Upshire Step Tuesday On-line only
Zoom Meeting ID: 387-405-6168
Password: 307584
Time: 8:00 PM
Duration: 1h 30m
Harlow as Bill Sees It - Daily Reflections Wednesday Closed
Time: 1:00 PM
Duration: 1h 30m
Hertford Wednesday Evening Closed Time: 8:00 PM
Duration: 1h 30m
High Wych Step Wednesday On-line only.
Zoom Meeting ID: 916-612-239
Time: 5:30 PM.
Duration: 1h
Loughton Wednesday Closed
Time: 8:00 PM
Duration: Unstated
Bishops Stortford Living Sober Thursday On-line only
Zoom Meeting ID: 849-060-430
Password: 884422
Time: 8:00 PM
Duration: 1h 30
** Please Mute if not speaking.
Broxbourne Feelings Thursday On-line only Meeting ID: 784-102-670
Password: 023397
Time: 8:00 PM
Duration: 1h 30m
Hertford Rooms Ladies Thursday On-line only Skype Meeting Name: Hertford Rooms(1)
Time: 8:05 PM
Duration: 1h
Harlow Step Thursday On-line only
Zoom Meeting ID: 765-489-3923
Password: 124881
Time: 8:00 PM
Duration: 1h 30m
Upshire Thursday On-line only
Zoom Meeting ID: 403-201-9359
Password: Upshire1
Time: 8:00 PM
Duration: 1h 30m
Bishops Stortford Daily Reflections Friday On-line only
Zoom Meeting ID: 601-411-980
Password: 553311
Time: 12:45 PM
Duration: 1h
Bishops Stortford Friday On-line only
Zoom Meeting ID: 324-490-7474
Time: 8:00 PM
Duration: 1h 30m
Harlow Friday Morning Closed
Time: 10:30 AM
Duration: 1h 30m
Hertford Friday Lunchtime Come and Go On-line only Skype Meeting Name: Hertford Rooms(1)
Time: 12:30 PM
Duration: 1h
Hoddesdon Friday Closed Time: 8:00 PM
Duration: 1h 30m
Loughton Friday Closed

Bishops Stortford As Bill Sees it Saturday On-line only
Zoom Meeting ID: 998-114-297
Password: 073450
Time: 10:30 AM
Duration: 1h 30m
Epping Saturday On-line only
Zoom Meeting ID: 245-708-834
Password: Available from meeting regulars
Time: 8:00 PM
Duration: 1h 30m
Harlow Saturday On-line only
Zoom Meeting ID: 303-131-3703
Password: 874640
Time: 11:00 AM
Duration: 1h 30m
Hertford Step Saturday Afternoon On-line only
Zoom Meeting ID: 180-572-811
Password: 674055
Time: 2:00 PM
Duration: Unstated
Sawbridgeworth Daily Reflections Saturday On-line only
Zoom Meeting ID: 887-375-790
Password: 059131
Time: 5:00 PM
Duration: Unstated
Harlow Hospital Saturday Closed Time: 8:00 PM
Duration: 1h 30m
Harlow General Share and Chair Sunday
Closed
Time: 7:30PM
Duration: 1h 30m
Hertford As Bill Sees it Sunday On-line only
Zoom Meeting ID: 358-936-153
Password: 2020AA
Time: 7:00 PM
Duration: 1h
Upshire As Bill Sees it Sunday On-line Only
Zoom Meeting ID: 975-393-922
Password: 000977
Time: 11:00 AM
Duration: 2h
Waltham Cross Sunday On-line only
Zoom Meeting ID: 958-269-179
Password: 040420
Time: 8:00 PM
Duration: 1h 30m
** Dial-in not permitted

Wider (National) On-line Meetings

(1)Guidance on Skype Meetings for "Hertford Rooms"

Skype Protocol:

  • Please be aware of your anonymity online. To be totally anonymous consider what you have set as your Skype Name, Profile Name and profile photos.
  • If necessary you can set up an account with a new email which isn't your first and last name. Your 'Skype Name' isn't changeable and is often based on the email address used. You can check what it is under the Skype profile tab.
  • Personal / facial photos should be considered to protect anonymity
  • Add Hertford Rooms as a contact and send us a message to request which calls you want to be on. Please do this in good time before a call starts. We can't add you if it's too close to the call start time.
  • YOU WILL NOT BE ADDED TO CALLS IF YOUR PROFILE ISN'T ANONYMOUS. . You will be messaged by admin to make you aware information is visible on your profile. If you still wish to be added to calls please message us back to confirm you are happy for it to be seen
  • If you need help please say. One of us can schedule a time to speak to you.
  • KEEP CAMERAS OFF & MUTE on calls. Unmute when you wish to share. If you wish to turn camera on during your share please do so.
  • Please keep all group call chats for admin use only. If you need to send a message please do it to Hertford Rooms directly not to the group.
  • NORMAL AA PROTOCOL APPLIES IE RESPECT THOSE ON CALLS BY NOT CROSS SHARING OR INTERRUPTING WHEN OTHERS ARE SPEAKING
  • Treat the secretary of the call as you would the secretary of a meeting and follow their guidance 
  • Finally please remember admins are all volunteers (not IT Gurus) so please be nice to us smile
(2)Guidance for Microsoft Teams meetings

We will have this meeting every week until we can meet in person again.
The details to join will also remain the same. Feel free to share as you see fit. There are 3 ways to join:
  1. laptop/pc/smartphone/tablet (audio only or audio+video)
  2. Fixed line and 
  3. Smartphone (audio only)
Details

  1. laptop/pc/smartphone/tablet (audio only or audio+video).
    You may need to install free software (it's from Microsoft so it's safe), but you will likely be offered web access which doesn't require a download as well, which you can use in Chrome, Explorer, Safari, or any other browser). See notes about links below. Join Microsoft Teams Meeting (via link)
    (You will need to obtain a link to the meeting from one of the meeting's regular members; links off-site are not permitted in microsites)
  2. Landline: Simply dial the number below and enter the conference code (with the # at the end)
    +44 20 3787 4237 United Kingdom, London (Toll) Conference ID: 481 015 958#
  3. Smartphone (e.g. iPhone, Samsung, etc) Just tap and call the number. You will not need to enter the conference code as this will be done automatically: +442037874237,,481015958#