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You are here > Home > Members > Regional & Local Websites > South East Region > West Kent Intergroup > Assembly Information

Assembly Information

Upcoming Intergroup Assembly Dates

Friday 9th January 2015
Normal Assembly
Friday 27th February 2015
Friday 24th April 2015
Normal Assembly
Friday 10th July 2015
Friday 25th September 2015
Normal Assembly
Friday 20th November 2015
AGM and Conscience

Venue details - Maidstone Community Support Centre, 39-48 Marsham Street, Maidstone Kent ME14 1HH

Times - all meetings start at 7:30pm prompt unless indicated differently

Attendance - Any member of AA is welcome to attend WKIG Assemblies as a visitor

Voting - Only WKIG elected officers and Group Service Reps from WKIG AA member groups have voting rights at an Assembly.

Latest Aide Memoire for GSRs/Groups

GSRs please note that as of the November AGM, West Kent Intergroup 

Aide-Memoires will now be sent out to you within one week of intergroup 

assemblies.  This will enable you to give early feedback to your groups and to act upon anything that requires groups’ consultation in plenty of time before the next intergroup assembly  
1.Please announce the following WKIG vacancies at regular intervals between now and the April assembly.

Current vacancies:- 
(i)Regional Representative

(ii)Young Peoples’ Liaison Officer (open to members who were 30 or less when they came into the Fellowship)

Upcoming vacancies in April 2016:-
(i)Treasurer - John G, current Treasurer, emphasised that he will sponsor in his successor.  For further details please contact him  Tel: 

(ii)Convention Convenor (it has been suggested that interested members would benefit from contacting Duncan H and perhaps attend the 2016 Convention with him to see what the role involves) Tel: 

All new officers will be sponsored into these service positions

2.West Kent Intergroup Convention 2016 - Sunday 12th June at Aylesford Village Hall
a)Thank you to members for their suggestions for a theme for this year’s Convention.  A vote was taken and the theme will be ‘Happy, Joyous and Free’
b)Duncan H, Convention Convenor, is appealing for volunteers to help with refreshments at the Convention.  He would also welcome offers to make some small cakes for the event.  In order for him to compile a list of definite volunteers please contact him as soon as possible (see above for his details)

3.Dave K, Prison Liaison Officer, is looking for volunteers to commit to prison service ie: to share at meetings and/or assist with the running of meetings within the prisons.  He would like to reassure interested members that they would not be going into the prisons on their own and that they will always be accompanied by an experienced AA prison volunteer.  For more information please contact Dave K Tel: 

4.Martha K, Telephone Liaison Officer, is updating her records.  
She has asked GSRs to identify those members in their groups who are currently helpline telephone responders or reserves and to send their contact details to her.  She is also asking telephone responders to please make her aware of any problems they may be experiencing in manning the helpline eg: logging on.  Tel: 

5.Public Information Event - November 2016   
Darren F, Public Information Liaison Officer, is organising a big PI Event in conjunction with neighbouring intergroups in November of this year.  Please see Darren’s attached PI report for further details.  He is looking for members who are willing to commit to helping with the event.  

He emphasised that interested members need to commit now to enable effective planning.   There is a PI subcommittee to meet at 10am on the 17th January at the Village Hotel, Castle View, Forstal Rd, Maidstone ME14 3AQ.  All members wishing to undertake service at the event are 

•Observation by secretary - As the intergroup assembly was only held on Friday 15th January and the meeting is to be held on Sunday 17th, it is very unlikely that members will receive notice in time to attend.  Please do not be put off by this and think that you have ‘missed the boat’ if you would like to be involved.  Just contact Darren F at your earliest opportunity  Tel: 

•Darren has asked GSRs to tell groups that this is not an open event  It is aimed at professionals and is by invitation only
6.Tony M, Probation Liaison Officer, informed members that there is a relaunch of the Chit System.  He asked GSRs to go back to their groups and obtain the following information and send it to him   Tel: 

a)If your group has already been using the Chit System, please confirm that you wish to stay in the system
b)If your group hasn’t been using the Chit System, would they like to join it?
c)Please email Tony M to inform him which type of chit you wish to use:-
(i) The numbered version, or
(ii)The generic version

7.John G, Treasurer, asked GSRs to inform their groups that there has been a substantial increase in the budget that intergroups are required to send to Region - from 1000 to 1500.  To that end he politely asked members to dig deep when putting into the Tradition 7 pot if possible

The Aims of the West Kent Intergroup (WKIG) are:

To help it's constituent groups in their common purpose of carrying the AA message to the still suffering alcoholic and by using their combined strength and unity; to improve and maintain good relations with all organizations in the local community, to provide a regular forum for the sharing of group experience and to introduce members into areas of specialised service within AA and to elect representatives to membership of the South East Regional Assembly and by so doing, facilitate communication between groups and Region and visa versa.

Above all else WKIG will always be guided by the Twelve Traditions of Alcoholics Anonymous, and will do it's utmost to safeguard these, being ever mindful of our primary purpose and also of the AA pledge "When anyone anywhere reaches out for help, I want AA always to be there and for that I am responsible".