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Recent Minutes

WEST KENT INTERGROUP 
MINUTES OF THE 164th ASSEMBLY

Date:   Friday 29th September 2017

Venue:   Maidstone Community Support Centre, 39-48 Marsham Street, Maidstone, Kent ME14 1HH        

Present:-   

Barbara K      Chair Designate  
Shirley S        Secretary
Stewart N       Treasurer
Alan T            South East Regional Chair 
    
GSRs
Kim J                                  Cranbrook 
Mark H                                Ditton   
Sarah McG                          Ditton Alternate
Corinne W                          Gillingham Wednesday        
Denis G                               Gillingham Saturday
Simon A                              Goudhurst
Paula S                                Maidstone Tuesday/Friday 
Gordon J                              Maidstone Wednesday    
Dermot G                            Maidstone Thursday  
Craig L                                Maidstone Saturday
Lynden S                             Rochester Monday
John G                                 Rochester Wednesday
James S                                Sevenoaks Sunday
Josh N                                  Sevenoaks Wednesday Alternate GSR
Eve I                                     Sittingbourne
Bob H                                   Tonbridge Wednesday Evening  
Richard W                            Tunbridge Wells Monday
Donna S                                Tunbridge Wells Tuesday
Chris I                                   Tunbridge Wells Wednesday
Dawn B                                 Tunbridge Wells Thursday Lunchtime
Emma C                                Tunbridge Wells Thursday Step & Tradition
Andy S                                  Tunbridge Wells Friday
Phil S                                     Wainscott

Liaison Officers
Dave K                                  Prison Liaison Officer
Darren F                                Public Information Liaison Officer
Phil S                                     Electronic Communications Liaison Officer
Andy H                                  Health Liaison Officer
John G                                   Share/Literature Liaison Officer  
Dawn B                                 Convention Convenor
Tony M                                  Probation Liaison Officer
Dermot G                               Telephone Liaison Officer
Helen Y                                 Young Peoples’ Liaison Officer
Brian Y                                  Regional Representative
Lynden S                               Regional Representative
Shirley S                                Outgoing Regional Representative
Barbara K, Chair Designate, opened the meeting. 

The Preamble was then read by Paula S.
The Traditions were read by Andy S.
The Aims & Structures were read by Corinne W.

A moments silence was observed to remember the still suffering alcoholic.  

This was followed by the customary personal introductions by all those present.

Apologies for Absence:-
Graham H            Outgoing Chair
Mick G                GSR Tonbridge Monday
Phil S                   Electronic Communications Liaison Officer
Ryan F                GSR Gravesend Tuesday     
Jenny T               GSR Newington
John R                 GSR Tunbridge Wells Saturday 11am
Dawn S               GSR Rochester Saturday
Stephen Y            GSR Strood
John M                GRS Maidstone Monday

Minutes of the last meeting and matters arising:-

Background:  Groups were asked for their responses to a suggestion from the Regional Chair, that the format of the 2018 Regional Workshops be changed to an early Discussion of the 2018 Conference Questions, to which GSRs and other interested members would be invited. 

Shirley S, Region Rep, apologised to those present that she had misinformed them at the last intergroup meeting when she stated that the groups’ responses needed to be sent to the Region Reps before the September Regional Assembly.  The deadline for responses is actually mid-NOVEMBER when this item will be discussed at Region and a decision taken which will then be relayed back to the GRSs.

Darren F proposed and John G seconded, that the minutes were a true record of the last meeting.  A vote was taken which unanimously agreed that this was so. 

REGIONAL CHAIR’S ADDRESS
Alan T, Regional Chair, thanked the assembly for inviting him to this evenings meeting.  He explained that since he was elected as Chair for the South East Region a year ago, he has been endeavouring to visit each intergroup in turn.  He explained that the main purpose of these visits was to introduce himself personally to members of the wider South East Fellowship and to listen and learn about what goes on at the different intergroups.  Having now attended several of the eleven intergroups in the Region he was intrigued at how varied each functioned and went about their business. 

He briefly explained the Structure of AA, using the framework of the inverted triangle.  He stressed the importance of the Regional Representatives and described them as the ‘messengers’ between Region and the Intergroup, making sure that the voice of the groups is heard.  Alan T stressed that the Region Reps are Region, which comprises of up to three Representatives from each intergroup, together with its elected Officers and General Service Board Member.  The Region Reps convey the wishes of the group, via the GSRs, from Intergroup to Region, and the Conference Delegates then in turn, convey those wishes to Conference.  The General Service Conference is the conscience of AA and is the decision making body within AA.  The General Service Board execute the decisions of Conference.  They are all trusted servants of AA and all these services have but one purpose, and that is to carry the message to the still suffering alcoholic.  Alan stressed that the groups are paramount - each level of the ‘upside-down’ triangle with the groups at the top is there to serve the groups.  Once made and agreed at Conference, the decisions are then conveyed back to Region by the Conference Delegates and also to the intergroups if they wish to invite the delegates to attend their Post Conference Assemblies.  The GSRs can then report that information back to their respective groups, with the help of the AA Service News, if they wish to use it, as the summer edition which is sent out after Conference, publishes the Conference Recommendations. 

Alan pointed out that intergroups, if they wish, can also elect Alternate Region Reps to stand in at Region if one of them cannot attend, which would ensure that the intergroup still gets three votes.

Is Region important?  Alan T thinks that it is   He spoke about how the twice yearly Workshops bring Intergroup Officers together with their respective Regional Officers, in an environment where neighbouring intergroups can share experiences, ideas and problems.  He stressed that it’s also open to GSRs and any other group members who wish to visit to find out about service beyond the group.  At the Regional Assemblies, the Regional Officers, Regional Liaison Officers, Conference Delegates and Alternates and Southern National Convention Committee Members are elected.  Regional Officers’, our SE Board Trustee’s, SNCC Members’, Regional Liaison Officers and Regional Reps’ reports are all heard and any concerns can be discussed.  Often there is also a Discussion Topic which may have arisen from an earlier Regional Assembly.  

Having given a clear outline of the work that is done and what happens at Region, Alan T invited and answered questions from the floor.

Darren F gave a vote of thanks to Alan T for giving up his time and taking the trouble to visit us.  

ELECTION OF OFFICERS 
Shirley S informed the assembly that Mick H, Vice Chair had resigned and that the position will be advertised on the agenda for the next assembly.

There were no nominations for any of the vacancies at this assembly.

1.Current Intergroup Officer Vacancies:

VICE CHAIR – Interested members are welcome to speak to the Chair, Barbara K, to find out more about this post – Tel:   john.barb34@gmail.com  


ARMED SERVICES LIAISON OFFICER   )  
EMPLOYMENT LIAISON OFFICER          ) 
ARCHIVIST                                                   )
                                               
To speak to somebody about the three above positions you can contact the Regional Liaison Officers who will be happy to speak with you and will be able to advise you if you are elected, as there is no current intergroup officer to sponsor you in but they will help you find your feet.

Armed Services – Daniel F – Tel:  danielfathers@yahoo.ca
Employment – Sue D – Tel:  susansdaniels@aol.com 
Archivist – Nick H –  nickyello83@gmail.com 

3RD REGIONAL REPRESENTATIVE – You can contact the outgoing Region Rep (Shirley S – contact details below) or one of the other 2 Reps if you would like to find out more about this post Lynden S Tel:  Lynden.Stanley@hotmail.co.uk  Brian Y Tel:   briancyoung65@gmail.com
 Upcoming vacancies in January 2018 
The three Officers for the service positions below rotate out in January 2018 and ideally the intergroup would like to elect their replacements at the next assembly on 24th November so that the outgoing Officers can sponsor their successors in.  Interested members are welcome to contact the current officers direct to find out more about the posts – Each Liaison Officer’s contact details are given next to the particular vacancy.

PUBLIC INFORMATION LIAISON OFFICER – Darren F – Tel:  frewind@hotmail.com  
PRISON LIAISON OFFICER – Dave K – Tel:  davidking4812@gmail.com 
ELECTRONIC COMMUNICATIONS LIAISON OFFICER – Phil S – Tel:  philscott1@outlook.com 

Nominations are now being accepted for all the above vacancies.  Details for each post can be found in the AA Service Handbook for GB and will also be circulated with the September minutes.  Please send nominations to Shirley S (Secretary) Tel:    shirleysage@hotmail.co.uk or you can be nominated on the evening of the next assembly.

All the vacancies, including specific details for each position, can be found at the back of these minutes for GSRs to take back to their respective groups and display as their group sees fit.  GSRs are requested to announce them regularly between now and the November assembly. 

Please encourage members of your group to accompany you to the next intergroup assembly in November to see what it’s all about.

AGENDA ITEMS

1.Feedback from groups regarding West Kent sourcing Big Books in other languages

Background: At the last intergroup assembly, Ryan F, GSR Gravesend Tuesday, informed the intergroup that his meeting had had a number of requests for big books in Asian languages, specifically Punjabi and Gujarati.  Graham H, Chair, proposed that John G, Share/Literature Liaison Officer, sources some foreign language Big Books and holds a stock of those most requested by the individual groups, which can then be sold on demand at cost price to the individual group.  The proposal was unanimously carried.  

•GSRs were asked to consult with their groups as to what other languages they might wish to be held in the stock pile and to bring those suggestions along to tonight’s assembly.

 Update:
Following feedback from the groups, John G, Share/Literature Liaison Officer, will endeavour to source Big Books in the following languages.  He will then hold a stock of those most requested which will then be sold on demand at cost price to the individual groups.  The most requested was Polish, followed by Lithuanian, followed by the following in no particular order – Punjabi; Romanian; Gujarati; Russian; Nepalese; Spanish; Arabic; Mandarin. 

•John G will report back on his progress at the next intergroup assembly.

2.GSRs’ feedback of groups’ opinions/suggestions about the possibility of having some kind of ‘Sobriety Countdown’ at the 2018 West Kent Mini Convention

Following feedback from the groups on the suggestion that we have some kind of Sobriety Countdown at West Kent’s 2018 Mini Convention, a vote was taken and it was agreed with a majority vote to have one.  

There was a suggestion from one member - that the person in attendance on the day with the longest period of sobriety could hand a copy of the Big Book to the newest 24 hour member present.  This and any other suggestions will need to be discussed at a later date and voted on.

GSR REPORTS
Aylesford
•The meeting continues to attract a range of members – newcomers, visitors and people returning to the Fellowship, although numbers have been down recently, due to the Summer holidays.  
•The group remains fully self-supporting and all service positions are now full.
•We have recently decided to completely re-vamp all our AA literature with spare funds.

Martin S GSR

Chatham Sunday
No report received
GSR unknown
 
Chatham Tuesday 
No report received
Ken Q GSR  (no GSR contact details have been received)

Chatham Friday
No report received
Ken G GSR

Cranbrook
•Church House, St Dunstan’s Church, Stone Street, Cranbrook TN17 3HA.
•Duration:  1 hr 30 mins.
•Speaker meeting – all meetings ‘open’.
•Wheelchair access.
•Group attendance: 7-22.
•Self-supporting.
•Rent: 20 (winter months); 16.50 (summer months).
•Intergroup contribution: last payment of 100, dated August.
•Service positions: all filled.
•Sponsorship/temporary sponsorship announced at the beginning of each meeting.
•Newcomers: frequent.
•CHIT system: operating.
•No current concerns voiced from the group.
•Request made for printed copies of West Kent 2017, summer edition, of ‘Where To Find’.

Kim J GSR
                                                                                                                                                                                                                                                       Ditton 
•Ditton Friday continues to attract around 15 to 20 people.
•Continue to focus on the Living Sober book and a Step study on the first Friday of the month.
•We celebrate sobriety time by giving out chips and we also give chits out to people needing one for probation.
•We are self-supporting.
•All positions are filled and we continue to send donations to intergroup. 

Mark H GSR

Gillingham Wednesday
•Having been struggling to survive for some time, we are pleased to announce that numbers are picking up and we now have all our service positions filled.
•We are hoping that at next quarter we will be in a position to make a donation to intergroup.
•We currently read from Living Sober one week and then have a chair the week after.
•There is a fairly even match of men and women.
•As new GSR I will have an updated 12 Step list by the next intergroup meeting in November.

Corinne W GSR

Gillingham Thursday (Twydall)
No report received
No current GSR

Gillingham Saturday
•All service positions are filled.
•Unfortunately, attendance is up and down.
•Nevertheless, it’s a good meeting.

Denis G GSR

Goudhurst
•Goudhurst is regularly attended by approximately 10-15 members.
•Currently, all service positions are filled.
•The group is self-supporting, forwarding money to intergroup as and when funds allow.

Simon A GSR

Gravesend Tuesday
•We have nothing new to report.

Ryan F GSR

Gravesend Wednesday Lunchtime
•Numbers attending fluctuate (ranging from 3-8 people in this quarter) but it seems particularly popular with newcomers and returnees.
•All meetings are Open Meetings and these are based on “Living Sober” and “Daily Reflections” readings. 
•The group has a Secretary and a Treasurer is shortly to take office ... other service functions are covered informally. 
•It is now financially self-supporting and recently made a contribution to WKIG. 

Phil S, Group Secretary, kindly provided the above report.
No GSR

Gravesend Thursday
No report received
GSR unknown
Hildenborough Friday

Nothing is known about this group.

Isle of Sheppey
No report received.
Gwen B (Acting GSR)

Maidstone Monday
•Our group continues much as before, though summer holiday periods are often less well attended than average.  We expect things to pick up again as they usually do.
•Our Alternate GSR, Allan L, has relocated to live in Hastings.  Allan has served us well over the years as Secretary, GSR, Alternate GSR, and in numerous other positions at both group and intergroup.  Our loss is a gain for Hastings.  We wish him well and trust he will visit now and then.
•We now have a vacancy for an Alternate GSR.
•All other positions are filled and we are self-supporting.
•Next month marks the 30th anniversary of the start of this group’s meeting at St Faiths.  We moved here after 1987 hurricane damage left Maidstone Hospital unable to find space for us any longer.

John M GSR

Maidstone Tuesday & Friday Lunchtime (reports combined)
Unfortunately, Paula is very new to the position of GSR and was unable to provide a report for this intergroup assembly.  In the absence of a Vice Chair, Shirley S will follow-up and give her some guidance on her new role and also send her a GSR pack.  

Paula S GSR

Maidstone Wednesday
No written report received.
Gordon J GSR
Maidstone Thursday
No written report received.
Dermot G GSR

Maidstone Friday Lunchtime
•See Maidstone Tuesday for combined report.

Paula S GSR
Maidstone Saturday
•We have a regular attendance of between 15 and 20 members.
•We are fully self-supporting and are in a position to donate to intergroup.
•We have a full compliment of service positions, with the exception of a female greeter.
•We continue to have newcomers attending, which enables us to fulfil our Primary Purpose.
•The venue (Trinity foyer) has full disabled access and facilities.

Craig L GSR

Marden
•Simon A kindly gave a brief verbal report to the assembly in the absence of a GSR.
No written report received.
Alistair P GSR

Newington
No report received.
Jenny T GSR

Paddock Wood
No GSR details of this group are known.

 Rochester Monday
•We are self-supporting, making regular contributions to intergroup.  We have not made any donations in 2017 – this will be remedied.
•We are looking for a new Treasurer but this post should be filled this week.
•All other service positions are filled.
•Regular attendance of 40 members.
•We have a good number of newcomers attending.
•Sponsorship is encouraged.
•We have a good balance of male and female members.
•We have recently held a group conscience.

Lynden S GSR  

Rochester Wednesday Lunchtime
•The group is fully self-supporting making regular contributions to Intergroup.
•All service positions are filled.
•We regularly have an attendance of 18 members with approximately 75% being female.  
•The format of the meeting is a Big Book study with round robin sharing.  
•We have full disabled access and a hearing loop.

John G GSR
Rochester Saturday 
•Meeting well attended, mixed gender.
•All service positions are filled.
•We are fully self-supporting.
•We send regular money to Intergroup.

Dawn S GSR
Sevenoaks Sunday 
•Attracts 25-30 members with a good mix of gender and sobriety.
•Sobriety chips are awarded and continue to be very popular.
•We are wheelchair accessible and have disabled facilities.
•All positions are filled and we make regular donations to intergroup.

James S GSR

Sevenoaks Wednesday
•Josh N gave a verbal report at the assembly.
No written report received.

Josh N Alternate GSR
Mal W GSR

Sittingbourne
•Sittingbourne Monday has a 7.30pm start.
•We have disabled access and toilets.
•The meetings are well-attended.
•We operate a chit system for those who may need one.
•The group funds separately chips for lengths of sobriety.
•All our service positions are full, having recently appointed a literature secretary.
•We make regular contributions to intergroup.
•Plenty of free parking at the rear of the venue.

Eve I GSR

Strood
•The group has open meetings every Thursday.  
•Doors open at 7pm where hot drinks are available and a chance for a chat. 
•Meeting begins at 8pm.  
•There continues to be strong numbers often over 50 with a mixture of both men and women.  
•There are regular newcomers to this meeting and a good balance between newcomers and old timers with many members able to sponsor.  
•There are refreshments available after the meeting and again another chance for a chat.  
•All service positions are currently filled.  
•The group is fully self-supporting and continues to make regular contributions to intergroup.

Stephen Y GSR

Tonbridge Monday
•We are a well-supported group.
•We have a good mix of ages, newcomers and long term sobriety.
•All service positions are filled.
•We are financially sound and make regular contributions to intergroup.

Mick G GSR

Tonbridge Wednesday Morning
No GSR
Tonbridge Wednesday Evening
•The meeting attendance continues to be good.
•All service positions are filled.
•We will be hosting a PI Clinic on 15th November and we are actively progressing this.  We would like to recognise and thank the PI team for their support with this.

Bob H GSR

Tonbridge Friday Lunchtime
 No GSR 

Tunbridge Wells Sunday
No report received
Willie S GSR

Tunbridge Wells Monday 
•All is well.
Richard W GSR
Tunbridge Wells Tuesday
•Meeting remains strong with good attendance and service with regulars, visitors and newcomers returning. 
•Attendance averages 30 members. 
•There is a strong message with emphasis on the big book and sponsorship. 
•Support and fellowship offered before and after the meeting. 
•The meeting is fully self-supporting and makes regular contributions to intergroup. 

Donna S GSR

Tunbridge Wells Wednesday
•This meeting has between 15-20 regular members.
•All our service positions are filled.
•We are making contributions to intergroup and are fully self-supporting.
•I would like to take this opportunity to thank Michelle for her years’ service as Secretary and welcome Steve into the post.

Chris I GSR

Tunbridge Wells Thursday Lunchtime 
•All positions filled.
•Good attendance of 20-30 - mainly female.
•Regular donations to intergroup.
•Group conscience happens every six weeks.

Dawn B GSR
Tunbridge Wells Thursday Step & Tradition
•This is a Step & Tradition meeting.
•It attracts approximately 15-20 people each week.
•All service positions are currently filled except for Literature Secretary which is to be advertised this week.
•This is a speaker meeting where the speaker shares their strength, experience and hope on the Step being covered that week.  A Tradition is covered on the last Thursday of each month.
•We are fully self-supporting and send regular contributions to intergroup.
•Help to find a sponsor is offered at the end of each meeting to any newcomers.
Emma C GSR

Tunbridge Wells Friday
•The Tunbridge Wells Friday night meeting remains strong in attendance – we expect 15-25 attendees each week.
•We have a strong contingent of home group members who arrive early before and stay after the meeting for fellowship.
•We sponsor people into service positions and all of our service positions are currently filled.
•We carry a well-stocked literature table and offer sponsorship at the end of every meeting.
•The group contributes regularly to WKIG.  Our last agreed contribution was 50 on Friday 15th September.
Andrew S GSR

Tunbridge Wells Saturday 
Saturday Sunrise: 8.30am
No report received.
Kate LB GSR

Tunbridge Wells Saturday 
Saturday: 11am meeting
•The group is well-attended – on average between 20-30 attendees.
•The group is pretty evenly divided between men and women and spans all age groups.  There are many regular attendees.
•The group does seem to have its fair share of newcomers, a reasonably high percentage of whom return.
•We offer temporary sponsorship to anyone in need – there are, on average, 4-5 people who volunteer at each meeting.
•The group is self-supporting and sends regular contributions to intergroup.
•After a little ‘jiggling’, all service positions are filled.
•The group is a topic meeting: 20 minute chair, followed by sharing.  First meeting of the month is ‘open’.
John R GSR

Wainscott
•The group meets regularly and typically attracts 8-14 members to its meetings.
• It is a “chair and share” meeting except for the first Monday of the month when it is a Step or Tradition meeting. 
•All service positions are filled and the group is fully self-supporting, sending occasional contributions to WKIG. 
•The group attracts occasional newcomers ... some stay while others tend to gravitate towards the larger groups in the Medway Towns centres.
Phil S GSR
Liaison Officers’ Reports 

HEALTH LIAISON OFFICER
West Kent Intergroup HLO Report Sept 2017

Activities conducted during the period:

1.Kenward Trust meetings ongoing – once every 4 weeks.  Meetings have been chaired by Mark G but we are looking for a new secretary.  Anybody who can fill this service will be welcomed.  Meetings are only open to residents.  Dates are: 9th Nov, 7th Dec.  Male chairs are required for each meeting – could I please ask you to take this back to your groups and if anybody could assist, please contact me on 07905266950.  Meetings start at 7.30pm and finish at 9pm and you will need a car to get there.  It may be possible to arrange a lift.
2.Kent University still in progress re course in 2017/2018 academic year for medical students on their Medway Campus – waiting to see what we can do to provide information speakers to help educate students as to the role of AA.
3.Have a PI session with Family Drug and Alcohol Court for Medway and Kent (NHS) on 13th September.
4.Hopefully a piece went out in the NHS Newsletter but the co-ordinator has recently left the NHS so I am trying to get this confirmed.
5.Having begun to make progress with the Alcohol Task and Finish groups at WEST KENT HEALTH AND WELL-BEING BOARD, I have hit a road block – the Chairman has stepped down and it appears that this committee is at a standstill.
6.A session has been arranged with a Gravesend Church Youth Group for 22nd September – unfortunately Helen cannot attend and I am looking for a young person to join me.
7.In discussion with London North Kent – they are trying to organise a mail shot to Doctors.

Andy H

EMPLOYMENT LIAISON OFFICER
Position is vacant.

CONVENTION CONVENOR
The venue has been booked for Saturday 2nd June 2018 ……It has been booked on the Saturday as all the Sundays in June had already been booked up for a year or so.  I have pre-booked for the following year (2019), for the Sunday 2nd June 2019.

Dawn B  
 
TELEPHONE LIAISON OFFICER
•Everything is going well with the telephone service.
•I attended the regional Workshop last Sunday.  It was a very successful meeting and we covered a lot of points that needed addressing.
•The service only has one responder slot available, that being Thursday Evening 6pm -10.30pm.
•If anyone is interested in this position please come and see me after this evenings assembly or contact me by email or call me (contact details given below).
•Again I would urge all GSRs who haven’t already done so, to please compile a list of members from their home groups that are eligible and willing to go on the 12th Step List.
*This really is such an important part of every group’s responsibility to carry the message.

Dermot G
Tel: 
Dermot.geelan@gmail.com 
PRISON LIAISON OFFICER
•All is going well at the moment with all prisons being serviced regularly with meetings.
•Blantyre House is still closed due to refurbishment and is not thought to be reopening for the next twelve months.
•I am still short of volunteers to assist with the running of meetings and would appreciate any help I can get.
•I have also had a number of volunteers come forward to do chairs in the prison service which is very good news.
•I would like to thank everybody for all their help with the workshop that, for me, was a very successful day.
•If anyone would like to come into prison to do a chair please don't hesitate to contact me.

•Dave K is actively looking for a new Prison LO to take over from him for when he rotates out in January – He will be happy to sponsor his replacement into the role.  Please don’t hesitate to contact him if you would like to find out more about this service position
Dave K
Tel: 
davidking4812@gmail.com

ARMED FORCES LIAISON OFFICER
Position is vacant.

ELECTRONIC COMMUNICATIONS LIAISON OFFICER
•Phil S has not yet had time to write a report for the minutes but will endeavour to send one in as soon as possible which Shirley S will send out separately.  He was hoping to talk briefly at the intergroup assembly about the ECLO seminar which he recently attended in York but unfortunately he was delayed and couldn’t make it to the meeting in time.  He recently sent several attachments to Shirley S pertaining to various aspects of Electronic Communications and online AA helplines, which she forwarded to members on the intergroup mailing list.  If anyone needs clarification on anything pertaining to the attachments which were circulated on Friday 8th September please do not hesitate to contact Phil.  philscott1@outlook.com  Tel: 
Phil S

YOUNG PEOPLES’ LIAISON OFFICER
•Contact made to help other YPLO within South East Region/share ideas.
•Talk organised at Weald of Kent Academy.
•Talk organised with Skinners School, Tunbridge Wells.
•Booked to speak again at Home Start – dates to be confirmed.
•Continue to share at local group level about the role of YPLO – formulate a contact list for helpers with school talks.
•Have been made a contact by senior doctor at Goudhurst surgery for any young people suffering with alcoholism.

Helen Y

ARCHIVIST
Position is vacant.
SHARE/ LITERATURE LIAISON OFFICER
I can confirm that I attended the Region Workshop on the 24th September, 2017 and was inspired by meeting the Share Liaison Officers from other Intergroups and the Regional Share Liaison Officer.  

I was asked to pass onto our groups that the 2018 Fellowship diary and calendar are now available from GSO at 4.95 each.  

Groups that are currently subscribed to Share
•Aylesford Priory
•Ditton Friday
•Gravesend Thursday
•Maidstone Saturday
•Rochester Saturday
•Rochester Wednesday
•Sevenoaks Sunday
•Strood Thursday
•Tunbridge Wells Monday

Groups that have subscribed to Share in the past but whose subscriptions have lapsed
•Chatham Tuesday
•Chatham Friday
•Cranbrook Saturday
•Gillingham Wednesday
•Goudhurst Friday
•Gravesend Wednesday
•Maidstone Thursday
•Maidstone Monday
•Maidstone Tuesday
•Marden Monday
•Wainscott Monday
•Rochester Monday

I aim to visit as many groups as possible to encourage Share subscription or Share renewal but if any group in particular would like me to drop in and talk about subscribing please let me know.  (Contact details below)

If groups have any old copies of Share, perhaps they could think about giving them out to newcomers when they give them a local where to find or pass them on to the WKIG Prison Liaison Officer (Dave K:  davidking4812@gmail.com) to take them into prisons.  It is important however, that people remember to remove the centre pages which list member’s personal details.  

John G
Tel: 
info@treeventures.co.uk 


PUBLIC INFORMATION LIAISON OFFICER






Dear All,

The Public Information Events 2017

Initiatives 1 Update

The PI Sub-Committee has decided to not undertake the November 17th PI Event due to the uptake of meetings wishing to run “PI Clinic’s”.  We are currently working with four meetings on “PI Clinic’s”, two of which cover the Tonbridge/Tunbridge Wells area, and three of the four wish to have their clinic’s around the November time frame. We have cancelled the booking and the West Kent Intergroup has incurred no cost. 

Initiatives 2 Update

I would like to thank those groups have contacted me with an interest in trialling this initiative.  We now have four meetings actively engaged in arranging smaller PI events before their normal meetings inviting local professionals to drop in and offer them the chance to attend an open AA meeting after the PI event.

Would GSRs please consult the conscience of their meetings and contact me if they are interested in participating in this initiative. 

Points to assist GSRs in answering questions from the group’s members:-

•We would ask for the meetings help in contacting the property owner to arrange the venue
•PISC will cover the cost of the additional venue rent
•PISC will the professional with the relevant AA lecture and information materials out of the PISC budget, no cost will be born directly by the meeting
•Your meeting would have to be an ’Open’ meeting on that night
•Members of the meeting will be able to participate in the PI event, but number will be strictly limited and service position are allocated by the PISC
•Meetings have every right no to participate in line with Tradition 4
•Meetings may run their own PI events in line with Tradition 4

If you have any other questions you or your group would like answered please do not hesitate to contact me.

Darren F
Public Information Liaison (West Kent Intergroup)
Telephone: 
Email: frewind@hotmail.com


*PLEASE SEE FOLLOWING PAGE FOR PROBATION LIAISON OFFICER’S REPORT
PROBATION LIAISON OFFICER’S REPORT 
September 2017

Chits
Attached chits that you can print 

•THE CHITS CAN BE FOUND AS A SEPARATE ATTACHMENT TO THESE MINUTES

Participating Groups 
Is the following information correct? 
Do the groups in red want to join the chit system or stay outside of it?

Tony M (PLO)

tonymould1@sky.com  07590 464700

 
Monday 
Tonbridge TN9 1SG 12 noon   Chit
Maidstone ME14 2LH 8:00pm   Chit 
Wainscott ME2 4LG 8:00pm   Chit  
Tunbridge Wells TN1 2LY 7:45pm   Chit
Rochester ME1 1LS 8:00pm   Chit 
Marden TN12 9JX 8:00pm   Chit 
Sittingbourne ME10 1DRP 7:45pm   Chit

Tuesday 
Chatham ME4 4DT 8:00pm   Chit 
Maidstone ME14 1RU 12noon   Chit
Gravesend DA12 1BB 8:00pm   Chit 
Tunbridge Wells TN1 2LY 6.30pm   Chit 
Wednesday 
Rochester ME1 1LS 12 noon   Chit 
Paddock Wood TN12 6DY 12 noon
Gravesend DA12 1DX   12 noon  
Sevenoaks TN13 3TJ 8:00pm 
Gillingham ME7 1LX 8.00pm   Chit
Newington ME9 7JJ   7:45pm   Chit
Tunbridge Wells TN1 2LY 8:00pm   Chit  
Maidstone ME14 5AW 8:00pm   Chit
Tonbridge ME9 1SF 7.00pm









Thursday 
Twydall Gillingham ME8 6JU 8:00pm 
Tunbridge Wells TN1 2LY 1:00pm   Chit 
Tunbridge Wells TN1 2LY 8:00pm   Chit 
Gravesend DA12 1EN 8:00pm   Chit 
Strood ME2 4TJ 8:00pm   Chit 
Maidstone ME14 5AW 8:00pm   Chit 
Isle of Sheppey ME12 3JJ   Chit

Friday
Chatham ME4 4DT 8:00pm 
Tonbridge TN9 1DH 1:30pm
Hildenborough TN11 9HT 7:30pm 
Ditton ME20 6AE 8.00pm   Chit 
Goudhurst TN17 1AN 8.00pm   Chit  
Maidstone ME14 1RU 12:00pm   Chit 

Saturday 
Tunbridge Wells Sunrise TN1 2LY     
Tunbridge Wells TN1 2LY 11:00am 
Maidstone ME14 1LY 6:30pm   Chit 
Gillingham ME7 1LX 6:30pm   Chit 
Rochester ME1 1LS 10:45am   Chit 
Cranbrook TN17 3DN 8.00pm   Chit 
Sunday
Chatham ME4 6PU 11:30am
Tunbridge Wells TN1 2LY 7:15pm   Chit
Sevenoaks TN13 2LL 8:00pm   Chit
Aylesford ME20 7BX 7:00pm   Chit  
 

•There are now just 11 groups in West Kent Intergroup who don’t use the Chit System.


REGIONAL REPRESENTATIVES’ REPORT 
Last Assembly – Sunday 24th September

•Elections 
Claire BD was elected as Southern National Convention Committee Member
Jean M was elected as Alternate Conference Delegate

•SE Regional Vacancies
2 Alternate Conference Delegates
1 Conference Delegate
Electronic Communications Liaison Officer
Telephone Liaison Officer
Young Peoples’ Liaison Officer

Nominations for Regional Officers should always be from intergroup or from SE Regional Officers
(For more details contact Regional Secretary, Carmel G secretary.se@aa.org Tel: 
•National Vacancies
Telephones Sub-Committee
Share Magazine Assistant Editor
Public Information Sub-Committee – one place
Probation and Criminal Justice Sub-Committee
Prison Sub-Committee – 4 places
Literature Sub-Committee 
Electronic Communications Sub-Committee – at least 2 places
Armed Services Sub-Committee – 4 places
Webmaster (Member of Electronic Communications Sub-Committee)

•Points of interest from Workshops
Armed Services – Almost 50% of Armed Services LO posts filled at intergroup level.  Daniel F, Regional Armed Services LO is planning to attend those intergroups without an ASLO to talk about the position.  There is also a new pamphlet now available from GSO - ‘AA and the Armed Services’.

Regional Representatives
The role of the Region Rep was discussed.  There is a problem recruiting Reg Reps in many areas and it was felt that members seem to be somewhat afraid to take up this service and that it is possibly perceived as a difficult job.  It was stressed how important it is for each intergroup to have their full number of 3 Reg Reps.  It was suggested that a mailing list be set up between Region Reps in all 11 areas so that there is additional support available.  This would be helpful as some areas only have 1 Rep in position which can be quite isolating.  

Share Magazine
There was discussion about the need to increase the amount of articles submitted for the magazine and the need to encourage members to write articles relating to recovery and to share their own experience.

Telephones 
The ongoing problem with updating 12th Step Lists was raised again.  Region Reps were asked to stress at intergroup that the GSRs are the eyes and ears of the Telephone Liaison Officer.  The telephone helpline service depends on these lists to get help for the many desperate suffering alcoholics who are ringing in.  GSRs are responsible in ensuring that they keep adding group members to these lists as people progress through the steps and become able to do 12th Step service. 
•Points of interest from Regional Liaison Officers’ reports

Archivist (Nick H)
John M has officially stood down from the post of Regional Archivist after a long, devoted period of service.  Alan T, Regional chair, gave a vote of thanks to John and presented him with a book signed by all those present.  Nick H is the new Regional Archivist.

Armed Services (Daniel F)
Stressed that it is vital for Telephone Liaison Officers to have available 12th Steppers who have Armed Services experience.

•Southern National Convention (Carol W)
This year’s Convention was held earlier this month and was a huge success.  A full report will follow once the Committee have had their ‘wash-up meeting’ in October.  Bookings are now being taken for the 2018 Convention which is to be held at the usual venue on Hayling Island between 31st August and the 2nd September 2018.  Tel: 02392 460044.
   
•Conference Delegates
Conference Delegates have a new generic email address since this week – condel.se@aamail.org.  They have asked intergroup secretaries to send them the dates for their intergroups 2018 Pre and Post Conference assemblies, before or at the Regional AGM in November because they are meeting in early December to decide who will visit each intergroup when the time comes to receive feedback from the groups via the GSRs.

•Points from Treasurer’s Report (Liz W)
The budget for next year hasn’t been set yet but will be approximately 1200 per intergroup, payable in two amounts of 600 in December 2017 and June 2018.  Liz will contact Intergroup Treasurers once the amount has been finalised.

•Points from Secretary’s Report (Carmel G)

1.SER have set up a working group to report back to the Assembly on maintaining records in the electronic era, including retaining business correspondence.  Since the last assembly they have devised Terms of Reference and made recommendations for the Assembly and it was agreed to postpone discussion of these until the November AGM.   
2.Carmel drew attention to the National Logo Competition which is open to all Fellowship members.  It is for the 75th Diamond Anniversary Convention being held in June 2022.  To encourage all to enter there are no specifications and the design does not have to be professional – those things can be looked at after the best idea/design has been chosen.  To give members some idea of the nature of the design the Sub-Committee are looking for – It will be used with all material associated with the Convention – please see other national Convention Flyers to give you a clue.  Entries to be sent to 75yearssubcom@aamail.org  All information can be found at http:/www.alcoholics-anonymous.org.uk/Members/75th-Anniversary 
3.The dates for the 2018 Regional Assemblies & Workshops were published and are listed below.
4.Anyone not in receipt of AA Service News can download it from the AA website.
5.Carmel informed the Assembly that there is now a Tent Card for the Hard of Hearing which is available from GSO for 50pence.  Members are encouraged to display it at all group meetings, Intergroup & Regional Assemblies, and consider what they can do to make it easier for the hard of hearing eg: when giving reports, members could present them facing the audience.  It is of vital importance for members with a hearing impairment to make their needs known to the person running the meeting so that they can ask people to speak up.  There is also a helpful leaflet now available titled ‘carrying the AA Message to the Hard of Hearing’.    
•Discussion Point:   How To Attract More Members Into Service
This Discussion arose out of the last Regional Assembly 172 held in June 2017.
•Points put forward were: 
 Service is on the AA Triangle for a purpose.
 Service changes the way I feel, in place of having to need to drink and it makes me feel good. 
 There are many rewards for doing service.  
 Do some members think that service doesn’t matter?
 It was suggested that sponsors should explain to their new sponsees that they should get into service as soon as possible because it will make them feel like they belong, are part of the group, give them a sense of responsibility, help then get to know people. Advise them to ‘get in the middle of the boat where it’s safest.’
 A suggestion for an intergroup workshop was (1) Sponsorship through the 12 Steps and (2) Service in Recovery
 How do we get people into service?  Start right at the beginning – one member said that he won’t sponsor people unless they are doing group service or are soon to start service.
 Referring to service beyond the group Alan T, Regional Chair, told the Assembly that a GSR is starting on a journey of service in AA beyond the group and the natural progression would be to take up service as a Region Rep or an intergroup LO.   The Alternate GSR could also attend intergroup and would then learn about what intergroup is about.

•Dates of South East Region Upcoming Conventions & other Events – SUNDAY 2017
3rd Magical History Tour (Archives) – Saturday 7th October, 10am-5pm, Aylesford Village Community Centre, 25 Forstal Road, Aylesford ME20 7A U
Mid Surrey Intergroup – ‘The Role of the GSR’. Saturday 4th November 2017, 10.30am-12pm.  St John’s Centre, Merrow, Guildford, GU4 7AA
Southdown Intergroup – Autumn Convention 2017 – ‘Thus we Grow’- Sunday 29th October 2017at the Miltoncross Academy, Milton Road, Portsmouth PO3 6RB – 10am - 4pm
East Sussex Intergroup – Convention 10th-12th November 2017 ‘Serenity Through Service’.  Registration 2   www.eastbourneconvention.org 
Isle of Wight - 24th AA Convention with Al-Anon on 16th -19th March 2018 to be held at Lower Hyde Holiday Hyde holiday park, Shanklin PO37 7LL.  Theme: ‘I am a Miracle’.  Commences at 2pm on Friday 16th and ends between 10-11pm on Sunday 18th - Monday morning breakfast on 19th 8-9am then depart by 11am. 

•Next South East Regional Assembly: AGM & Conscience -  Sunday 19th November 2017 

Visitors are encouraged and welcome to come along to region as a visitor to see what it’s all about.  Venue: London Meed Community Primary School, Chanctonbury Road, Burgess Hill, West Sussex RH15 9YQ  10am arrival & coffee  Assembly: 10.30am-4pm  Workshops finish at 12.30 when intergroup LOs are free to leave if they wish.

2018 South East Regional Workshops & Assemblies
 Sunday 14th January 2018 – Workshops & Afternoon Assembly
Sunday 18th March 2018 – Pre-Conference
Sunday 24th June 2018 – Post Conference
Sunday 23rd September 2018 – Workshops & Afternoon Assembly
Sunday 25th November – AGM & Conscience
Shirley S
Brian Y
Lynden S

Footnote from Shirley S:  Sadly, I am rotating out as Regional Rep after this evening’s assembly and would like to thank the intergroup for electing me into the position 3 years ago.  It was a leap in the dark for me when I started off as a Region Rep, on my own for the first year, knowing little about the workings of Region and I wasn’t sure if I was going to be up to the job.  However, it has been a wonderful experience and I’ve thoroughly enjoyed it, (well mostly).  I have learnt so much about the AA Service structure and have been amazed at all the hard work that is done by GSO, Region and Intergroup, for the still suffering alcoholic.  I would encourage anyone who might be unsure about their ability to take up service beyond the group to go for it.  Service has strengthened my recovery and I have become stronger for it.  There are many people who are willing to help you settle in and the outgoing officer will sponsor you into the job.  Service is the mainstay of my recovery and I have grown through it.  Now I’m taking another leap of faith as I start service as an Alternate Conference Delegate – again I don’t know what I’m doing at this stage and I’m quite nervous as I start out but I know it will be alright after the settling in period.  There are people in post who will sponsor me in and the challenge is good for me.  Please think about dipping your toe in the water at service outside of your group – we really need new blood as people move on to other service we need to fill their posts. 

Chairman’s Report
This is my last report to West Kent Intergroup as Chair.  Firstly, can I thank you all for the opportunity you’ve given me to be of service to AA in this role.  I hope I’ve in some way been able to repay your trust in me.  I can say for me this has been a terrific opportunity for me to learn so much about myself and the fellowship.  With hindsight when I considered this role what I considered was an adequate understanding of the traditions was decidedly not!  However through service we grow.  Having to apply those traditions to particular situations within WKIG has taught me so much about our fellowship and how their application can appear simple but often may require more nuanced consideration.

I was introduced at an AA gathering as the Chair of West Kent and I stated that if the reverse triangle meant anything I was therefore the least important person in West Kent AA – the real value of West Kent AA is in the members of all your groups and yourselves in your continuing dedication to those groups and your service in support of AA’s primary purpose.  I thank you all on behalf of all those members who have attended a West Kent meeting, used a West Kent where to find, called the helpline, read our local website, or were introduced to AA through a West Kent poster, advert or professional contact etc.

Whilst I acknowledge everyone’s contribution may I single out our tireless secretary, Shirley, who has made my tenure supremely easy.  Her dedication and organisation have been invaluable to me.

Finally I wish my successor Barbara the very best for her journey as your chair and it is with great pleasure that I’m able to pass the gavel to the first ever female chair of the intergroup.

Regards Graham H 
Outgoing WKIG Chair
graham.hunt@hotmail.co.uk 


Vice Chairman’s Report
Position vacant

Treasurer’s Report
Treasurer’s Report  13th July  to 28th September  2017
 As my spreadsheet indicates as of 28th September we now have 3211.31 in available funds. This accounts for the prudent reserve of 500.00 + 500.00 ring-fenced for P.I events. I am about to send the gratitude week contributions to GSO.  Could I please ask GSRs to check if their group have any outstanding G/W contribution and to send them in asap.

In April a contribution of 4,500 was made to Region.

Unallocated contributions are as follows:-

•20/02/17150.00 (Cash Paid into Oxford Circus branch of HSBC)
•20/04/1750.00 (Bank Transfer Ref: Campling Assoc  TP)
•13/09/17          155.00  (Cash paid into HSBC Tunbridge wells  no ref )

Please can GSRs pass on a copy of the treasury report to their group treasurer, so that they can confirm that intergroup has received their groups’ contributions.  If you recognize any of the unallocated contributions as your group’s please let the intergroup treasurer know.

Generally group treasurers have been very good at keeping us up to date but this is a lot in unallocated receipts.  Perhaps GSRs could continue to reinforce the need for treasurers (if they want contributions to be allocated to their group) to inform the WKIG treasurer if they have made cash contributions by either sending in the paying-in receipt or a short note by email. 

There has been an increase in payments by BACS.  If treasurers wish to pay by BACS it is essential that they indicate which group the contribution is coming from and whether it is a normal contribution or gratitude week i.e. T/Wells Weds (am or pm) C (or GW for Gratitude Week).

All that remains is for me to ask Group Treasurers to continue the good work of letting us know which group their contributions are from and to keep them informed of any changes in contact details.

Group contributions should be made to “West Kent Intergroup”

Stewart Noonan. 
31 Brewers Field, Dartford, DA2 7PJ
Mobile:  
Email: tmsltd15@gmail.com

Bac’s Details
West Kent Intergroup
ACC: 81135724
Sort : 40-31-06

•Stewart T proposed that 3000 should be send to Region and the intergroup unanimously agreed to his proposal.

* SEE APPENDIX A FOR FINANCIAL SPREADSHEET

Secretary’s Report
Please can those GSRs and officers who haven’t sent in your reports yet endeavour to send one in.  If you don’t have access to a computer – you can leave your handwritten reports with me tonight and I’ll be happy to type them up for you.  

When you send your reports to me I would appreciate it if both Officers and GSRs could please send them as a ‘Word’ attachment rather than in the body of your email.  Also, may I give a polite reminder to LOs to please remember to send a copy of your report to your respective Regional Officers.  

Please can any new GSRs/ Alternates remember to give me your contact details.  New members are also asked to familiarise yourselves with the West Kent Aims & Structures.  I can post you a hard copy or send you an electronic copy once I have your email address.
As we won’t know whether the January Regional Workshop is to be a Pre-Conference Discussion until November 19th it may be a good idea for GSRs (and Officers) to reserve the workshop date in your diaries – It will be held on Sunday, January 14th 2018.

In the August PI Service News which is distributed to all Region & Intergroup Chairs, Secretaries, PILOs and Employment LOs as well as the Trustees by GSO, it was suggested that intergroups distribute a copy to each GSR, who in turn makes copies available to the group they serve.  The reasoning behind this suggestion is that many members aren’t aware of this publication and some members are very interested in learning and taking part in, the wealth of PI activities reported throughout the country.  Peter F, SER Board Trustee also mentioned this idea at Region on Sunday (24th Nov).  My thoughts are that if it was sent out to the GSRs they could perhaps read through it first and draw their group’s attention to any relevant points in it and/or it could be put on the group’s literature table for members to look at themselves if they wish.  It is also possible for individuals to request their name to be added to the GSO’s distribution list – aainformation@gsogb.org.uk  My question for GSRs is ‘Would the groups like to start receiving copies?’

Also, I’m aware that some groups aren’t receiving copies of AA Service News which means that they are missing out because this publication contains a lot of helpful information for members both old and new.  Three copies are sent to the mailing contact for all groups four times a year.  If your group isn’t in receipt of AA Service news you can contact GSO and check who the “mail contact” is on your group’s PINK SHEET and if necessary update it.  Email aanews@alcoholics-anonymous.org.uk or Tel: 01904-644026.

Lastly, please make sure that you sign the circulated attendance sheet to ensure that your name is recorded in the minutes as having attended the meeting.

Date of next assembly:  FRIDAY 24th November 2017.  This will be our AGM & Conscience assembly

Shirley S
WKIG Secretary
shirleysage@hotmail.co.uk Tel: 

AOB:

1.Tony M informed the assembly that he will be doing the next printing of the West Kent ‘Where To Find’ a week or so before the next intergroup assembly on 24th November.  He asked groups to please inform him of any changes to their details.  Tel: tonymould1@sky.com

2.Tony M reminded the assembly that the Magical History Tour was fast approaching – Saturday 7th October.  GSRs were asked to distribute the flyers if they had not already done so and draw attention to them at their group meetings.  More flyers were distributed at this assembly.  Darren F asked Shirley S to send out the agenda.  Darren stressed that a lot of people were travelling long distances and had worked hard to put on this event.  He asked GSRs to please encourage group members to come along and give their support.

3.Dawn B informed the assembly that the Magical History Tour organisers were asking for 25 from every intergroup to help fund the event.  Tony M proposed that this amount of 25 would be paid by West Kent and his proposal was seconded by Darren F.  A vote was taken with a show of hands and the proposal was unanimously carried.

4.Mark H, GSR Ditton, asked groups to continue to keep the problem of ‘disabled access’ to the forefront.  He told those assembled that he was encouraged to see that some meetings have adjusted their entry in the ‘Where To Find’ and have made sure that they now have listed whether or not they have disabled toilet facilities, as well as a ramp, and have done their best to make their meetings more accessible. However, he informed the assembly that some disabled members are still experiencing problems at some venues.  He asked that groups try their best to keep their ‘Where To Find’ entries accurate and for those who haven’t yet done so, to consider whether it might be possible to make their meetings more accessible.

5.Shirley S, outgoing Regional Rep, told the assembly that there was still some misunderstanding being experienced when intergroup officers were attempting to claim their travelling expenses when attending the Regional Workshops.  The Regional Treasurer had to be challenged both in January and at the recent September Workshops because she was insistent that intergroup officers have to claim their expenses from their intergroup.  However, when directed to page 5 of the SE Region’s Aims & Structures, she accepted that she was mistaken.  Shirley S asked LOs to make sure that they are reimbursed at future Regional Workshops as this is the third time in her time as Region Rep that this has happened.

6.Shirley S informed the assembly that the intergroup had been asked to endorse a group member’s application to become a ‘Chat Now’ Responder.  The member in question was unable to be present at the assembly and the intergroup were not happy to sponsor/endorse somebody they did not know and who was not present to enable them to ask her questions eg: her sobriety history, AA service and knowledge of the 12 Step programme and 12 Traditions.  Shirley S said that she would email the ‘Chat Now’ Administrator, Ben D, and explain that we feel unable to support her application until she makes herself available to the assembly to answer a few questions about her suitability for this service position.  Her home group GSR, Andy S, was asked to explain the situation to her and invite her to attend the next intergroup assembly in November.  
 
7.Mark H had recently contacted Shirley S to enquire whether GSRs would be able to claim their travelling expenses if the proposed 2018 January Regional Workshop is held as an early Pre-Conference Discussion of the 2018 Conference Questions.  This item has been postponed until it is known whether this Discussion Workshop is to go ahead.
 
The meeting closed with Tradition 7 followed by the Serenity Prayer.

•SEE APPENDIX A FOR FINANCIAL SPREADSHEET 

•The following can be found at the back of these minutes:- 
a)GSRs Aide Memoire
b)Liaison Officers’ Contact Details
c)West Kent Intergroup Officer Vacancies & Upcoming Vacancies

•The Chits provided by Tony M for printing and the Flyer for the National Logo Competition can both be found as a separate attachment to these minutes.

APPENDIX A

 

AIDE-MEMOIRE FOR GSRs 

New GSRs please note:  The Aide-Memoire was sent out to you ahead of the minutes to enable you to give early feedback to your groups and take any necessary action as soon as possible.  It also gives you plenty of time to consult with your groups on anything that requires their feedback in readiness for the next intergroup assembly and to announce intergroup officer vacancies. 

•There’s a lot to get through on this Aide-Memoire so please start dealing with items early to get it covered by the November intergroup assembly.

2.The 2017 Magical History Tour 

Is this coming Saturday, 7th october!!!

This interesting all-day event is being held this coming Saturday 7th October 2017 from 10am – 5pm.  It is being held at the Aylesford Community Centre, 25 Forstal Road, Aylesford, Kent ME20 7AU.  This promises to be an opportunity to enjoy a day of fellowship celebrating the history of Alcoholics Anonymous!  Registration will be 5.  GSRs are asked to distribute the flyers if you have not already done so and display them at your group meetings.  The agenda and a list of raffle prizes have also been sent out to you with this Aide-Memoire.  A lot of people are travelling long distances and have worked hard to put on this event, so GSRs please encourage group members to come along and give their support.

3.Update re: Big Books in other languages
Following feedback from the groups, John G, Share/Literature Liaison Officer, will endeavour to source Big Books in the following languages.  He will then hold a stock of those most requested which will then be sold on demand at cost price to the individual groups.  The most requested was Polish, followed by Lithuanian, followed by the following in no particular order – Punjabi; Romanian; Gujarati; Russian; Nepalese; Spanish; Arabic; Mandarin. 

4.Any changes to the West Kent ‘Where To Find’
Tony M will be doing the next printing of the West Kent ‘Where To Find’ a week or so before the next intergroup assembly on 24th November.  Please can groups inform him of any changes to your details.  Tel: 01795-843673/07590 464700 tonymould1@sky.com 

5.Chit System
Tony M, Probation Liaison Officer, informed GSRs that there are 11 out of 43 groups in West Kent who are currently not partaking in the Chit System.  Please contact Tony M if your group would like to join or simply find out more about the Chit System eg: What it’s for?  What do you have to do to join it?   How do you go about issuing chits to members who require proof of attendance at a meeting? - He will be happy to answer your questions.  His contact details can be found above.

6.National Logo Competition
There is a National Logo Competition to design a Logo for the AA’s GB 75th Diamond Anniversary Convention being held in 2022.  The competition is open to all members and the closing date is 31st December 2017.  To encourage all to enter, there are no specifications for the Logo.  The design will be used for all materials associated with the Convention.  Please look at other National Convention Flyers etc., to get some ideas.  The design does not have to be professional – That sort of thing can be looked at after the best idea/design has been chosen.  
Entries to: 75yearssubcom@aamail.org  Visit the website to find out more - www.alcoholics-anonymous.org.uk/Members/75th-anniversary 
7.Current Intergroup Officer Vacancies:

VICE CHAIR – Interested members are welcome to speak to the Chair, Barbara K, to find out more about this post – Tel: 01795-425506/07788 249149.  john.barb34@gmail.com  

ARMED SERVICES LIAISON OFFICER   )  
EMPLOYMENT LIAISON OFFICER          ) 
ARCHIVIST                                                   ) 
To speak to somebody about the above positions you can contact the Regional Liaison Officers who will be happy to speak with you and will be able to advise you if you are elected, as there is no current intergroup officer to sponsor you in but they will help you find your feet.

Armed Services – Daniel F – Tel:  danielfathers@yahoo.ca
Employment – Sue D – Tel:  susansdaniels@aol.com 
Archivist – Nick H –  nickyello83@gmail.com 

3RD REGIONAL REPRESENTATIVE – You can contact the outgoing Region Rep (Shirley S – contact details below) or one of the other 2 Reps if you would like to find out more about this post Lynden S Tel:  Lynden.Stanley@hotmail.co.uk  Brian Y Tel:   briancyoung65@gmail.com 

Upcoming vacancies in January 2018 

The Officers for the service positions below rotate out in January 2018 and the intergroup would like to elect their replacements at the next assembly on 24th November so that the outgoing Officers can sponsor their successors in.  Interested members are welcome to contact the current officers direct to find out more about the posts – Each Liaison Officer’s contact details are given next to the particular vacancy.

PUBLIC INFORMATION LIAISON OFFICER – Darren F – Tel:   frewind@hotmail.com  
PRISON LIAISON OFFICER – Dave K – Tel:  davidking4812@gmail.com 
ELECTRONIC COMMUNICATIONS LIAISON OFFICER – Phil S – Tel:  philscott1@outlook.com 

Nominations are now being accepted for all the above vacancies.  Details for each post can be found in the AA Service Handbook for GB and will also be circulated with the September minutes.  Please send nominations to Shirley S (Secretary) Tel:   shirleysage@hotmail.co.uk or you can be nominated on the evening of the next assembly.

•Please encourage members of your group to accompany you to the next intergroup assembly in November to see what it’s all about.
  
8.12th Step Lists
Dermot G, Telephone Liaison Officer, urged all those GSRs who haven’t already done so, to compile a list of members in your group who are eligible and willing to go on the 12th Step List.   Helpline Responders are having a lot of difficulty in finding members on the current lists that are actually available and willing to make the 12th Step call.  Please send your updated lists to Dermot G – Tel: Dermotgeelan@gmail.com 

9.West Kent’s 2018 Public Information Initiatives
The PI Sub-Committee are busy preparing for 2 PI Initiatives for professionals this year.

1.Initiative 1- Public Information Seminar
This event which was due to be held on Friday 17th November in Tonbridge for AA Awareness Month has been cancelled due to the uptake of groups wishing to run PI Clinics around the November time frame.  The cancellation has not incurred any cost for WKIG. 

2.Initiative 2 – Alcoholics Anonymous Public Information Clinic
Darren F would like to thank those groups who have contacted him with an interest in trialling this initiative.  There are now 5 meetings actively engaged in arranging smaller PI events before their normal meetings inviting local professionals to drop in and offer them the chance to attend an open AA meeting after the PI event.

GSRs please consult the conscience of your meetings and contact Darren F if your group is interested in participating in this initiative in early 2018. 
Questions from the group’s members:
•We would ask for the meeting’s help in contacting the property owner to arrange the venue.
•The PI Sub-Committee will cover the cost of the additional venue rent.
Points to assist GSRs in answering 
•The cost of the additional venue rent.
•The PISC will fund the professional with the relevant AA lecture and information materials out of the PISC budget - no cost will be born directly by the individual meeting.
•Your meeting would have to be an ’Open’ meeting on that day/evening.
•Members of the meeting will be able to participate in the PI event, but numbers will be strictly limited and service positions are allocated by the PISC.
•Meetings have every right not to participate in line with Tradition 4.
•Meetings may run their own PI events in line with Tradition 4.
If you or your group have any other questions please do not hesitate to contact me.  
•Invitations – copies of the invitation to the professional were sent out with the July 2017 minutes giving more details about the PI clinics.  Any groups requiring more invitations to be issued please contact Darren R (contact details below). 
Darren F
frewind@hotmail.com  Tel: 

10.2018 West Kent Mini Convention
•Following feedback from the groups on the suggestion that we have some kind of Sobriety Countdown at West Kent’s next Mini Convention, a vote was taken and it was carried with a majority to do so.  It was suggested by the member with the longest sobriety hands a signed copy of the copy of the Big Book to the newest member present.

•Unfortunately, the hall was not available on the provisional date issued in July for the 2018 West Kent Mini Convention which was to be Sunday 3rd June.  Instead it has been booked for SATURDAY 2nd June 2018   

Please note the change to the day of the week as in the past it has always been held on a Sunday.  
11.Requests from Intergroup Treasurer to all Group Treasurers
•GSRs please inform your group Treasurers to send in any outstanding Gratitude Week contributions asap as Stewart N, Intergroup Treasurer, is soon sending off a cheque to GSO.
•GSRs please inform your group Treasurers that if they are making a cash contribution to intergroup they need to let Stewart N know by text, email or send a short note via the post.  Stewart N – Tel:  tmsltd15@gmail.com  31 Brewers Field, Dartford, Kent DA2

12.Share Magazine
John G, Share/Literature Liaison Officer, is encouraging groups to contribute items for inclusion in the AA Share Magazine.  He also made a suggestion that groups who have any old copies of ‘Share’ could think about giving them out to newcomers when they give them a local ‘Where To Find’.  Another suggestion was that the Prisons are also in need of old copies of ‘Share’ which can be also be done, provided that people remember to remove the centre pages which lists members personal details.   John G – Share LO info@treeventures.co.uk  Tel: .  Dave K – Prison LO davidking4812@gmail.com 

13.Kenward Trust
Andy H, Health Liaison Officer, is appealing to members to assist him with running the ongoing monthly meetings at the Kenward Trust in Yalding. 
Andy is looking for the following:- 

•A new group Secretary to run the monthly meeting
This must be a male member.  Anybody who can fill this service position will be welcomed.  Meetings start at 7,30pm and close at 9pm.  You will definitely need a car to get their or get someone to give you a lift.
•Male members to do chairs at the Trust in Yalding.  These are only held once a month.  Remaining dates for this year are: 2th October, 9th November and 7th December.  Meetings start at 19.30 and finish at 21.00hrs.  Anyone willing to assist please contact Andy H – ahba19841@blueyonder.co.uk  Tel: 

14.Groups feedback on the suggestion that the format at 2018 Regional January Regional Workshops be changed to a Pre-Conference Discussion
Background:  Alan T, Regional Chair, has suggested that the format of the January 2018 Regional Workshops be changed.  He has suggested that GSRs and any other interested group members are invited to attend a Pre-Conference Questions Discussion.
Aim:  That this early discussion would help everybody present to get a better understanding of the Conference Questions before GSRs head up their own group discussions.  

            Originally, GSRs were requested to consult with their groups regarding the above suggestion and relay responses back to the Regional Reps in time for the September Regional Assembly. However, this matter is not actually being discussed at Region until the November assembly, which means that GSRs have until early November to consult with groups and send in their responses to the Region Reps.  

To-date, only 6 groups out of a total of 43 in our West Kent intergroup have actually sent in any responses.  This is quite disappointing, but hopefully this additional time allows those GSRs who haven’t yet responded plenty of time to put this suggestion to their groups and send in their responses to the Region Reps.  

GSRs, please make the effort, this idea could be really helpful when going through the Questions of Conference with your groups.  Region Reps contact details are:  Brian Y – briancyoung65@gmail.com  Tel: .  Lynden S – Lynden.Stanley@hotmail.co.uk  Tel:  
15.Prison Chairs
Dave K, Prison Liaison Officer, has asked GSRs to tell group members that he is looking for members, both male and female, to accompany him into prison and do a chair.  You will never be left on your own and it’s very safe – the inmates are always very grateful that we have taken time out of our busy lives to bother to go in to share our experience, strength and hope with them.  Please contact Dave K on Tel:  davidking4812@gmail.com 

16.Disabled access
Mark H, GSR Ditton, asks groups to continue to keep the problem of ‘disabled access’ to the forefront of their minds.  He has been encouraged to see that some meetings have adjusted their entry in the ‘Where To Find’ and have made sure that they list whether or not they have disabled toilet facilities as well as a ramp and have done their best to make their meetings accessible.  However, some disabled members are still experiencing problems.  Please try your best to keep your ‘Where To Find’ entries accurate and for those who haven’t yet done so, consider whether it might be possible to make your meetings more accessible.

17.AA Service News
Some groups are still not receiving copies of the AA Service News which means that they are missing out because it contains a lot of interesting and helpful information for members both old and new.  GSO sends out three copies to the mailing contact for each group 4 times a year.  GSRs please check whether your group is in receipt of this free publication and if it isn’t, contact GSO and check who they have recorded as the “mail contact on your group’s PINK SHEET and if necessary, update it. Tel: 01904-644026 aanews@alcoholics-anonymous.org.uk  










 
Currently vacant:  Vice Chair, Archivist; Employment LO; Armed Services LO: 3rd Regional Representative
Soon to be vacant:  Public Information LO; Prison LO; Electronic Communications LO
 
WEST KENT INTERGROUP VACANCIES


Officer VacancyRequirements
for
ServiceLength
of
Service
VacantBecomes
VacantAdditional
Service
Requirements


EMPLOYMENT LIAISON OFFICER


An established period of continuous sobriety – ideally not less than 3 years and a willingness to commit to 3 years’ service.  Nominees should be prepared to attend all meetings of West Kent intergroup.  They should also be able to attend the twice yearly SE Regional Workshops every January and September. 

Not less than 2 years, but not more than 3 years

Post is currently vacantThe ELO is the face of AA and as such needs to be well-presented, courteous and punctual. A thorough knowledge of the AA Service Handbook for GB and the Traditions.  
This position involves carrying the message to employers within the West Kent area and to offer our programme of recovery to all problem drinkers who come to the notice of employers.  The ability to deal with a wide range of professional people and discuss ways that AA can co-operate, such as presenting meetings to explain AA to employees and taking employees with a drinking problem to AA meetings.  
Regular reporting to both intergroup and Regional ELO is essential.



VICE CHAIR

An established period of sobriety, ideally not less than 2 years; a willingness to commit to 3 years’ service. 


Not less than
2 years, but 
not more than 3 years


Post is currently vacantNeeds to be reliable and willing to step into the Chairperson’s role in their absence; convene workshops as requested; provides leadership and support of the Liaison Officers as a group and to provide a forum where they can share ideas and prevent duplication of work in the community. This will also provide a pool of members who would like to volunteer for liaison work more generally and provide backup if a particular liaison post is not filled or the post-holder is unwell. Additionally, will be responsible for mentoring new GSRs; 
(See WKIG Aims & Structures)

Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARCHIVIST
An established period of not less than 2 years’ sobriety
*Is not subject to the usual rotation principle, as continuity has shown, through experience, to be a vital aspect of archival work
Position now vacantAn indefinite term of service
The Archivist exists outside the formal service structure of the fellowship, but runs parallel to it and has no voting rightsAA Archivists are the “keepers of the past”
The archives service is the means by which we collect, preserve and share the rich and meaningful heritage of our Fellowship.  Newly appointed Archivists should make themselves familiar with the Archives Service literature, a copy of which can be obtained from GSO which contains helpful information gathered from shared experience over many years; they should be methodical and well organised; responsible and completely trustworthy.
(See P65-69 of The AA Service Handbook for GB for more details)


PUBLIC
INFORMATION
LIAISON OFFICER


An established period of
solid continuous sobriety, ideally not less than 2 years; a willingness to commit to 3 years’ service;

Not less than 2 years, but not more than 3 years

January 2018
PI officers are the face of the fellowship. They carry the message to the general public. They should be well- presented, punctual and courteous; be conversant with the service structure and have a full working knowledge of the Traditions and regular attendance at home group meetings. Have good communication skills and able to work as a team 

(See Pages 17-29 0f The AA Service Handbook for GB).



Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARMED SERVICES LIAISON OFFICER
An established period of sobriety, ideally not less than 3 years; a willingness to commit to 3 years’ service.

Nominees should be prepared to attend all meetings of West Kent intergroup.  

They should also be able to attend the twice yearly SE Regional Workshops every January and September.  
Not less than 2 years, but not more than 3
Position now vacant
The ASLO is responsible for establishing local links with the Royal Navy, the Army, the Royal Airforce and any other organisation that is connected with the Armed Services.  Experience with the Armed Forces is an advantage but not essential.  They should have a good working knowledge of The AA Service Handbook for GB.  They should be polite, well presented and punctual.  

Regular reporting to both intergroup and Regional ASLO is essential. 

(See P31-34 of The AA Service Handbook for GB for more details)



3rd REGIONAL REPRESENTATIVE








It is recommended that a Regional Rep has a minimum of 3 years’ continuous sobriety as it is hardly possible for a person to gain enough intergroup and group service in less than that, to be of real use to region.
3 years, after which they must retire and cannot be re-elected for at least 1 year
September 2017

Should have a good working knowledge of the following AA publications: Alcoholics Anonymous, The Twelve Steps and Twelve Traditions, AA Comes of Age, The AA Service & Structure Handbooks for GB;  They should have a good knowledge of the structure of AA.

It is suggested that 3 Representatives per intergroup be elected to the region since this would give proper continuity.

(See Pages 88-89 of The AA Structure Handbook for GB for details).



OFFICER
VACANCIESREQUIREMENTS
FOR
SERVICELENGTH
OF
SERVICE
DATE
ELECTED
BECOMES
VACANTFURTHER
REQUIREMENTS & INFORMATION
REGARDING THE ROLE

PUBLIC INFORMATION LIAISON OFFICER



An established period of
solid continuous sobriety, ideally not less than 2 years; a willingness to commit to 3 years’ service;
Not less than 2 years, but not more than 3 years

January 2018PI officers are the face of the fellowship. They carry the message to the general public. They should be well- presented, punctual and courteous; be conversant with the service structure and have a full working knowledge of the Traditions and regular attendance at home group meetings. Have good communication skills and able to work as a team 

(See Pages 17-29 0f The AA Service Handbook for GB).

PRISON LIAISON OFFICER

A minimum of 3 years sobriety is recommended and a willingness to commit to 3 years’ service
Not less than 2 years, but not more than 3 years




January 2018

Is responsible for setting up AA groups in prisons; Should be punctual; confident; mobile; courteous and diplomatic; Familiarity with prisons in the local area and a thorough knowledge of the AA Service & Structure Handbooks for GB are vital before accepting this role. 
 
(See Pages 57-58 of The AA Service 
Handbook for GB for more details)
 









OFFICER
VACANCIES
REQUIREMENTS
FOR
SERVICE
LENGTH
OF SERVICE
DATE
ELECTED
BECOMES
VACANT
FURTHER
 REQUIREMENTS & NFORMATION
REGARDING THE ROLE


ELECTRONIC COMMUNICATIONS LIAISON OFFICER

A minimum of 3 years sobriety is recommended and a willingness to commit to 3 years’ service

Not less than 2 years, but not more than 3 years

January 2018The principle role of the ECLO is one of liaison, communication and co-ordination between groups, intergroup, region and the Electronics Sub-Committee and to facilitate correlation and dissemination of relevant information between the principle service areas. Therefore a good understanding of the Traditions and The AA Service & Structure Handbooks for GB is more important to the role than technical knowledge; attention to detail is vital as is responsible for checking the accuracy of local information posted on the website; a general competence with the use of computers; capable of maintaining/updating local website.

(See Pages 35-37 of The AA Service Handbook for GB for more details).


                                                                                                                                                                    








WEST KENT INTERGROUP 
MINUTES OF THE 163rd ASSEMBLY

Date:   Friday 14th July 2017

Venue:   Maidstone Community Support Centre, 39-48 Marsham Street, Maidstone, Kent ME14 1HH        

Present:   Graham H      Chair
                 Shirley S        Secretary
     Carmel G       South East Region Conference Delegate
     John S            South East Region Alternate Conference Delegate

GSRs:
Martin S                               Aylesford  
Denis G                                Gillingham Saturday
Ann McQ                             Goudhurst Alternate GSR
Ryan F                                  Gravesend Tuesday    
John M                                  Maidstone Monday 
Norby D                                Maidstone Tuesday/Friday
Endel W                                Maidstone Thursday Alternate GSR 
Craig L                                  Maidstone Saturday
John G                                   Rochester Wednesday
Dawn S                                  Rochester Saturday
Josh N                                   Sevenoaks Wednesday Alternate GSR
Stephen Y                             Strood
Bob H                                   Tonbridge Wednesday Evening  
Richard W                            Tunbridge Wells Monday
Dawn B                                 Tunbridge Wells Thursday Lunchtime
Andy S                                  Tunbridge Wells Friday
Kate LB                                Tunbridge Wells Saturday 8.30am

Liaison Officers
Dave K                                  Prison Liaison Officer
Darren F                                Public Information Liaison Officer
Phil S                                     Electronic Communications Liaison Officer
Andy H                                  Health Liaison Officer
John G                                   Share/Literature Liaison Officer  
Dawn B                                 Convention Convenor
Brian Y                                  Regional Representative
Shirley S                                Regional Representative   

Visitors 
Barbara K
Anne B                                  Alton Tuesday
Emma C                                Tunbridge Wells Thursday Evening
The Chairman opened the meeting and a moments silence was observed to remember the still suffering alcoholic.  

This was followed by the customary personal introductions by all those present.

The Preamble was then read by Phil S.
The Traditions were read by Andy H.
The Aims & Structures were read by Dawn S.

Apologies for Absence:-
Stewart N            Treasurer
Dermot G            Telephone Liaison Officer/GSR Maidstone Thursday
Tony M               Probation Liaison Officer
Helen Y               Young Peoples’ Liaison Officer
Lynden S             Regional representative/GSR Rochester Monday
Mick G                GSR Tonbridge Monday
Phil S                  GSR Wainscott     
James S               GSR Sevenoaks Sunday
Jenny T               GSR Newington
Willie S               GSR Tunbridge Wells Sunday
Donna S              GSR Tunbridge Wells Tuesday
Eve I                    GSR Sittingbourne
Gordon J              GSR Maidstone Wednesday
Mark H                GSR Ditton
Mick H                 Vice Chair          
  
Minutes of the last meeting and matters arising:-
1.After sending out the minutes of the last assembly, Shirley S noticed that she had made an error with the date for the upcoming Magical History Tour.  It should read Saturday 7th October 2018 and not 15th October.
2.Phil S has recently changed his email address and Shirley S apologised that she had forgotten to change his details on the West Kent Officers’ Contact Details at the back of the minutes.  This has now been rectified.
3.Re: Regional Chair’s Visit: At the last assembly, the intergroup voted in favour of inviting the Regional Chair, Alan T, to this evening’s assembly.  However, when preparing to issue the invitation it became clear that as this is our Post Conference assembly, there wouldn’t be enough available time to fit this on the agenda.  After consulting with Graham H, Shirley S invited Alan T to the upcoming September intergroup assembly instead and he has duly accepted. 

Darren F proposed and Dave K seconded, that the minutes were a true record of the last meeting.  A vote was taken which unanimously agreed that this was so. 

Post Conference report
Conference Delegate, Carmel G, attended the meeting to give WKIG some feedback from the 2017 Conference held in April in York. She was accompanied by John S, Alternate Conference Delegate.  Carmel shared some of her personal experience at Conference and highly recommended service as a Delegate.  She was genuinely sad that her 3 year service had almost ended and left us in no doubt that it was a very interesting weekend where a great deal of valuable work was done.

Carmel went through each Conference Committee’s Questions and their subsequent Recommendations.  The time restraint meant that she couldn’t go into too much depth but she pointed out that all the 2017 Conference Questions and Recommendations can be found in the Summer edition of AA Service News (Edition No. 171).  GSRs were advised to draw their group’s attention to this to ensure that members are aware that their views are valued and are listened to.  Carmel gave those present the opportunity to ask questions which she did her best to answer.  

Graham H thanked Carmel G for coming all the way from Hampshire to give us feedback from this years’ Conference.

Election of Officers 

CHAIRPERSON 
Barbara K was nominated for this position by Phil S and seconded by Norby D.  She gave her AA CV to the assembly and was then asked to leave the room while a paper vote was taken.  Barbara K was duly elected with a majority vote.

There were no nominations for the remaining vacancies.

POSITIONS NOW VACANT
EMPLOYMENT LIAISON OFFICER
ARMED SERVICES LIAISON OFFICER
ARCHIVIST
3RD REGIONAL REPRESENTATIVE

•Nominations are now being accepted for the above vacancies.  Interested members please contact the intergroup Secretary - Shirley S.  Tel: 
•shirleysage@hotmail.co.uk  

UPCOMING VACANCIES IN JANUARY 2018

ELECTRONIC COMMUNICATIONS LIAISON OFFICER
PRISON LIAISON OFFICER
PUBLIC COMMUNICATIONS LIAISON OFFICER

•All the vacancies, including specific details for each position, can be found at the back of these minutes for GSRs to take back to their respective groups and display as their group sees fit.  GSRs are requested to announce them regularly between now and the September assembly. 

•Please encourage members of your group to accompany you to the next intergroup to see what it’s all about.  

Agenda Items

1.Feedback on West Kent Mini Convention
Dawn B, Convention Convenor, reported that this year’s Mini Convention was a huge success.  The event was well attended and everyone had a wonderful day of fellowship.  After expenses were covered there was a profit of 562.40.  

In his absence, Shirley S conveyed a message from Stewart N, Treasurer, that prior to tonight’s assembly, he had received a communication from the Centre Manager, Bill Brookes, asking if we wished to roll-over the returnable deposit from this year’s Convention to next year if we wished to use the venue again.  He pointed out that we had not yet booked a date and advised that we do so asap to avoid disappointment.

Dawn informed the assembly that the provisional date for the next West Kent Mini Convention is Sunday 3rd June 2018 - date to be confirmed once she has contacted the Centre Manager to check that the venue is available.   

Brian Y asked whether the idea for a ‘Sobriety Countdown’ of some kind could be considered at next year’s event.  A brief discussion followed and GSR’s were asked to take the suggestion back to their groups and to bring opinions back to the September intergroup assembly.    

2.Update on 2017 Magical History Tour
Graham H informed the assembly that the arrangements for this 3rd event in the South East Region’s Magical History Tour are on track.   It is being held at Aylesford Community Centre, 25 Forstal Road, Aylesford, Kent ME20 7AU.  The event will run from 10.00am – 5pm and registration will cost 5.  Flyers were distributed to GSRs on the evening of the assembly along with each group’s latest West Kent ‘Where To Finds’, to be circulated to groups with precise times and other pertinent details.  Extra flyers can be obtained from Tony M (contact details below).  If any member has anything at all connected with the history of AA in Kent, please can you contact Marston P or one of the committee members below:-
 
Marston P - mgp@blueyonder.co.uk  
Tony M - Tel: tonymould1@sky.com 
Gordon J - Tel: gordon_jenks@hotmail.com  

•Members can visit www.themagicalhistorytour.org to view/download information from the AA Archives. 

GSR Reports

Aylesford
•The meeting remains well attended with between 20-35 members present, sometimes more.  It attracts a lot of visitors, newcomers and people returning to the Fellowship.  In fact, the regulars are normally outnumbered!  Visitors come from far and wide which leads to varied and interesting ‘sharing’.

•All service positions are currently filled, though on some weeks we have to multi-task a bit.

•We are fully self-supporting, with spare money sent to intergroup.

•We will be electing a new secretary at the next meeting – July 9th group conscience – as Jeni’s service comes to an end.

•There are no other issues to report at this time.

Martin S GSR

Chatham Sunday
No GSR
 
Chatham Tuesday 
No report received.
? Steve S still GSR

Chatham Friday
No report received.
Ken G GSR

Cranbrook
No report received.
? No current GSR
                                                                                                                                                                                                                                                               Ditton 
•Ditton continues to attract around 15-20 people each week, focusing on a reading from Living Sober and a Step meeting on the first Friday of each month.  
•We also give out chips for periods of sobriety and chits for those requiring them.  
•We are self-supporting and send money to intergroup.

Mark H GSR

Gillingham Wednesday
No GSR

Gillingham Thursday (Twydall)
No report received.
? No current GSR

Gillingham Saturday
•All service positions filled.
•Good attendance 50-50 men and women.
•Making contributions to intergroup.

Denis G GSR

Goudhurst
•The numbers have fluctuated over the summer - between 6- 15.
•All service positions filled except secretary which is currently being covered by 4 people who rotate.
•We operate the Chit system.
•We are ‘wheelchair friendly’.
•Funds recently sent to intergroup.
•It is a friendly group.

Ann McQ (Alternate GSR)
Simon A GSR

Gravesend Tuesday
•We have nothing to report.

Ryan F GSR

Gravesend Wednesday Lunchtime
No GSR

Gravesend Thursday
No report received.
? Hugh C still GSR
Hildenborough Friday

Nothing known about this group.

Isle of Sheppey
•The Sheppey group are proud to report that after surpassing our first three months, we are fully self-supported and have just sent in our first contribution to intergroup.   
•Being a happy group with regular chairs, has meant that we now have a hard core of regulars attending to help the frequent newcomers which we are attracting. 
• With the exception of GSR, all other positions are filled.  
•We look forward to welcoming you soon.

Gwen B (Acting GSR)

Maidstone Monday
•There have been no changes and nothing new to report.
John M GSR

Maidstone Tuesday & Friday Lunchtime (reports combined)
•Group conscience meetings held last week proved to be very successful.  
•All vacant positions have now been filled on a permanent basis.  
•I shall be rotating out as GSR and the position will be taken up by Paula.  
•Attendance remains high, but sadly, this is not always reflected by way of regular contributions as part of Tradition 7.  It is hoped that, once a prudent reserve is in place, contributions to intergroup should be available. 
•Sobriety chips continue to be appreciated by newcomers as well as members in the early stages in their sobriety.  

Norby D GSR

Maidstone Wednesday
No report received.
Gordon J GSR
Maidstone Thursday
•We have seen numbers decline over the past few months, down from a regular attendance of 20+ to between 5-10.
•The meeting is still strong with a different subject each week, guest speaker, Big Book study, Step/Tradition, ‘As Bill Sees It’/Daily Reflections readings and great sharing.
•We are currently struggling for regular (home group) members which, in turn, means that currently we don’t have anyone covering the following service positions: Literature, Sobriety Chips Tea/Coffee and Greeters.
•Our current secretary rotates out in September.
•All that said, the members that do class this meeting as their home group continue to share all the positions amongst ourselves alongside our other service which works quite well.
•We are still self-supporting and have the rent paid up until the end of September.
•We have sent 80 up this month along with 16.12 for Gratitude Week (separately).
Dermot G GSR
Maidstone Friday Lunchtime
•See Maidstone Tuesday for combined report.
Norby D GSR

Maidstone Saturday
•We have a regular attendance of between 15 and 20 members.
•We are fully self-supporting and are in a position to donate to intergroup.
•With the exception of a female greeter, we have a full compliment of service positions.
•We continue to have newcomers attending, which enables us to fulfil our primary purpose.
•The venue (Trinity Foyer) has full disabled access and facilities.

Craig L GSR

Marden
No report received.
Alistair P GSR

Newington
•The meeting is going well.  
•The village hall is closed for 2 weeks for annual maintenance.
•The meetings for August 9th and 16th will be held at the Sittingbourne venue - (The Pulse, 29 Park Road, Sittingbourne ME10 1DR, at the usual time (19.45-21.15hrs).
 
Jenny T GSR

Paddock Wood
No GSR details of this group are known.
 
Rochester Monday
•We are self-supporting, making regular contributions to intergroup.
•All service positions are filled.
•Regular attendance of 50 members.
•We have a good number of newcomers attending.
•Sponsorship is encouraged.
•We have a good balance of male and female members.

Lynden S GSR  

Rochester Wednesday Lunchtime
No written report received.
John G GSR
Rochester Saturday 
•Meetings are well attended with a good mix of gender.
•All service positions are filled.
•We are fully self-supporting and send regular money to intergroup.

Dawn S GSR
Sevenoaks Sunday 
•The Sevenoaks Sunday is held in a lovely venue.
•We are wheelchair accessible with disabled facilities.  
•All meetings are open and we run the chit system.  
•Numbers attending are down slightly with 20-25 attending but this may just be due to the summer months.
•We make regular contributions to intergroup and all service positions are filled.

James S GSR

Sevenoaks Wednesday
•Good attendance of 15-20 regular members.
•We get a fair number of newcomers.
•Cost of hall rental still high which means that we are unable to send contributions to intergroup.

Josh N Alternate GSR

Sittingbourne
•Sittingbourne Monday has a 7.45pm start.
•We have well-attended meetings averaging 30 plus.
•We operate the chit system which is in regular use.
•The group funds separately, chits for sobriety.
•All our service positions are filled
•We make regular contributions to intergroup.
•Plenty of parking available at rear of venue.

Eve I GSR

Strood
•The group has open meetings every Thursday.  
•Doors open at 7pm where hot drinks are available and a chance for a chat. 
•Meeting begins at 8pm.
•There continues to be strong numbers attending - often over 50, with a mixture of both men and women. 
•There are regular newcomers to this meeting and a good balance between newcomers and old timers with many members able to sponsor.  
•There are refreshments available after the meeting and again another chance for a chat.
•  All service positions are currently filled.  
•The group is fully self-supporting and continues to make regular contributions to intergroup.

Stephen Y GSR

Tonbridge Monday
•We are a well-supported group with numbers of 12-20 plus.
•We have a good mix of ages, gender, newcomers and long-term sobriety.
•We have monthly secretaries.
•Each month we have a Big book, Living Sober, Step meeting or a Chair.
•All positions are filled.
•We are financially sound and make regular contributions to intergroup.
Mick G GSR
Tonbridge Wednesday Morning
No GSR

Tonbridge Wednesday Evening
•The meeting now seems well established.
•Attendance is usually 10 or more and we have attracted a few newcomers, in keeping with our primary purpose.
•The group expressed a strong desire to participate in the PI Initiative 2 and we are hoping to progress this later this month.
•We are building a reserve to cover the rent but ran a short notice Gratuity week collection and raised almost 30.

Bob H GSR

Tonbridge Friday Lunchtime
 No GSR 

Tunbridge Wells Sunday
•The meeting is attracting healthy numbers and attracts around 20-25 people regularly.  This is a good mix of newcomers and those with longer terms of sobriety.  
•The group is solvent and makes regular contributions to intergroup. 
•The group delivers a strong message of recovery and sponsorship is offered at this meeting where a number of regular members show hands at the end of each meeting to indicate their willingness to sponsor individuals. 
•Each meeting has a chair who shares their experience strength and hope with the group.
•We agreed that we would like to participate in the PI initiative mentioned at the last intergroup meeting.
•All service positions are filled.

Willie S GSR

Tunbridge Wells Monday 
•All is well.

Richard W GSR
Tunbridge Wells Tuesday
•Meeting remains strong averaging 30 in attendance.
•All service positions are filled.
•A group conscience made some changes to format which are working well.
•Meeting remains a Big Book Study group.
•We are self-supporting, making contributions to intergroup and a Gratitude Week contribution.

Donna S GSR

Tunbridge Wells Wednesday
No report received.
Chris I GSR
Tunbridge Wells Thursday Lunchtime 
No written report received.
Dawn B GSR

Tunbridge Wells Thursday Step & Tradition
No GSR

Tunbridge Wells Friday
•The Tunbridge Wells Friday meeting continues to grow in both number and in regularity of attendees.  We expect 15-20 attendees each week.
•We have a strong contingent of home group members who arrive early before and stay late after the meeting for fellowship.
•We have one service position vacancy, being Literature Secretary - we will hopefully be electing someone to this position at our next business meeting on Friday 21st July.
•We carry a well-stocked literature table and offer sponsorship at the end of every meeting. 
• The group contributes regularly to intergroup, having sent 540 since June 2016.  Our last contribution was 50 on 7th July.

Andrew S GSR

Tunbridge Wells Saturday 
Saturday Sunrise: 8.30am
•Meeting continues to be well attended.
•Attendance 30-40 on average.
•All positions currently filled - treasurer position about to be changed.

Kate LB GSR

Tunbridge Wells Saturday 
Saturday: 11am meeting
No report received.
John R GSR

Wainscott
No report received.
Phil S GSR

Liaison Officers’ Reports 

HEALTH LIAISON OFFICER
West Kent Intergroup HLO report – June 2017.

Activities conducted in the period.

1.Kenward Trust meetings on-going – once every 4 weeks.  Meetings are only open to residents.  
Meetings have been chaired by Mark G but we are looking for a new secretary for the next meeting.
Dates are: 20th July; 17th August; 14th September; 12th October; 9th November and 7th December.  Male chairs are required for each meeting – could I please ask GSRs to take this back to your groups and if anybody could assist, please contact me on.  Meetings start at 7.30 and finish at 9 and you will need a car to get there.  It may be possible to arrange a lift.
2.Kent University still in progress re: course in 2017/2018 academic year for medical students on their Medway Campus – waiting to see what we can do to provide information speakers to help educate students as to the role of AA.
3.Trying to arrange a PI session with Family Drug and Alcohol Court for Medway and Kent (NHS).
4.Still trying to arrange access to the NHS Newsletter to see if we can put an article into it.

Andy H

EMPLOYMENT LIAISON OFFICER
Position is vacant.

CONVENTION CONVENOR
No written report received.
Dawn B  
TELEPHONE LIAISON OFFICER
•I am pleased to report that all telephone responder positions are filled.
•I have received about five groups’ 12th Step Lists to date from GSRs which is very much appreciated.
•I have been very slowly making my way through the current 12th Step Lists to find out who is still in and who’s out – making changes as I go.
•I do get updates from responders when they use the lists - when people need removing or numbers are no longer in use.
•I have added a new column next to the names on the 12th Step Lists that tells everyone when the last contact was made with that 12th Stepper.
•There are ongoing issues that need resolving but I am working through these as and when I can.

Yours in fellowship

Dermot G 
07730 937675
Dermot.geelan@gmail.com 
 
•If anybody has any queries relating to Dermot G’s report please feel free to contact him – His contact details can be found on the WKIG Officers’ Contact Details List at the back of these minutes.

ELECTRONIC COMMUNICATIONS LIAISON OFFICER
Since my last report, everything still remains quiet, with only a few alterations and additions to the website. Copies of the minutes of the intergroup meetings can be found at www.aa-files.org.uk the username is WKIG3 and the password is hegret94.  This site is only viewable with these details so cannot be read by people outside the Fellowship unless someone has provided the logon details.  This logon only gives permission to view - it does not allow for alterations, neither does it allow users to upload documents. 
My email address has changed to philscott1@outlook.com - my phone number remains the same.  
.

I have been invited to the ECLO Seminar at York on Saturday 5th August at GSO, York.  I have booked to stay at the hotel recommended in the information details, accommodation is at Park Inn, York.  The mileage from my home postcode to GSO York, using AA Route Planner shows the journey as 230 miles each way. (Total 460 miles)
The hotel cost is 168, the mileage at 30p per mile is 138, the mileage at 35p per mile is 161 and at 40p is 184
I have sought approval from Graham H, and updated Graham, Shirley and Stewart by email, with regards funding. 

Phil S

PRISON LIAISON OFFICER
All prisons are currently being serviced on a regular basis, except for Blantyre House which is currently closed for refurbishment.

The only other prison not being serviced at the moment is Swale side which due to local rites recently and relocation of the rehab block I am awaiting there instructions as to when to restart the meetings.

I have just been informed that Rochester Prison will be closing at the end of this year.

Dave K

PUBLIC INFORMATION LIAISON OFFICER
Dear All

The Public Information Events 2017

Initiatives 1 Update
We now have a confirmed booking on Friday the 17th of November 2017 for the Public Information Seminar.  This year’s event will be held at Change Grow Live in Tonbridge.

Initiatives 2
I would like to thank those groups who have contacted me with an interest in trialling this initiative.  We now have two meetings actively engaged in arranging smaller PI events before their normal meetings inviting local professionals to drop in and offer them the chance to attend an open AA meeting after the PI event.

Would GSRs please consult the conscience of their meetings and contact me if they are interested in participating in this initiative. 

Points to assist GSR in answering questions from the group’s members:-
•We would ask for the meetings help in contacting the property owner to arrange the venue
•PISC will cover the cost of the additional venue rent
•PISC will the professional with the relevant AA lecture and information materials out of the PISC budget, no cost will be born directly by the meeting
•Your meeting would have to be an ’Open’ meeting on that night
•Members of the meeting will be able to participate in the PI event, but numbers will be strictly limited and service positions are allocated by the PISC
•Meetings have every right not to participate in line with Tradition 4
•Meetings may run their own PI events in line with Tradition 4

•A copy of the Alcoholics Anonymous Public Information Clinic template giving further details can be found at Appendix D

If you have any other questions you or your group would like answered please do not hesitate to contact me.

Darren F
Public Information Liaison (West Kent Intergroup)
TelephoneEmail: frewind@hotmail.com
ARMED FORCES LIAISON OFFICER
Position is vacant.

YOUNG PEOPLES’ LIAISON OFFICER
No report received.
Helen Y

ARCHIVIST
Position is vacant.

SHARE/ LITERATURE LIAISON OFFICER
I am intending on visiting as many WKIG groups as possible over the next year to establish whether they are subscribed to Share and, if possible, make a brief announcement about the importance of the publication to members that cannot make regular meetings.  Hopefully this will encourage members to send article contributions to the editor at GSO and for groups that are not already subscribed to do so.

In the meantime I would ask GSRs to consider reading out the attached notes on article contributions (Appendix B) and possibly place the attached subscription form (Appendix C) on their groups’ literature table.

I am currently discussing with the WKIG Public Information Liaison Officer whether I should keep the WKIG stock of literature or whether it would be more practical for him to keep it as his team will be more likely to require easy access for PI events.

John G

•PLEASE FIND APPENDICES AT THE BACK OF THESE REPORTS

Appendix B – Share Flyer
Appendix C – Share Subscription Form

John G



•PLEASE SEE OVERLEAF FOR PROBATION LIAISON OFFICER’S REPORT

















PROBATION LIAISON OFFICER’S REPORT

Chits
Attached chits that you can print 

•THE CHITS CAN BE FOUND AS A SEPARATE ATTACHMENT TO THESE MINUTES

Participating Groups 
Is the following information correct? 
Do the groups in red want to join the chit system or stay outside of it?

Tony M (PLO)

tonymould1@sky.com  07590 464700

 
Monday 
Tonbridge TN9 1SG 12 noon   Chit
Maidstone ME14 2LH 8:00pm   Chit 
Wainscott ME2 4LG 8:00pm   Chit  
Tunbridge Wells TN1 2LY 7:45pm   Chit
Rochester ME1 1LS 8:00pm   Chit 
Marden TN12 9JX 8:00pm   Chit 
Sittingbourne ME10 1DRP 7:45pm   Chit

Tuesday 
Chatham ME4 4DT 8:00pm   Chit 
Maidstone ME14 1RU 12noon   Chit
Gravesend DA12 1BB 8:00pm   Chit 
Tunbridge Wells TN1 2LY 6.30pm   Chit 
Wednesday 
Rochester ME1 1LS 12 noon   Chit 
Paddock Wood TN12 6DY 12 noon
Gravesend DA12 1DX   12 noon  
Sevenoaks TN13 3TJ 8:00pm 
Gillingham ME7 1LX 8.00pm   Chit
Newington ME9 7JJ   7:45pm   Chit
Tunbridge Wells TN1 2LY 8:00pm   Chit  
Maidstone ME14 5AW 8:00pm   Chit
Tonbridge ME9 1SF 7.00pm









Thursday 
Twydall Gillingham ME8 6JU 8:00pm 
Tunbridge Wells TN1 2LY 1:00pm   Chit 
Tunbridge Wells TN1 2LY 8:00pm   Chit 
Gravesend DA12 1EN 8:00pm   Chit 
Strood ME2 4TJ 8:00pm   Chit 
Maidstone ME14 5AW 8:00pm   Chit 
Isle of Sheppey ME12 3JJ   Chit

Friday
Chatham ME4 4DT 8:00pm 
Tonbridge TN9 1DH 1:30pm
Hildenborough TN11 9HT 7:30pm 
Ditton ME20 6AE 8.00pm   Chit 
Goudhurst TN17 1AN 8.00pm   Chit  
Maidstone ME14 1RU 12:00pm   Chit 

Saturday 
Tunbridge Wells Sunrise TN1 2LY     
Tunbridge Wells TN1 2LY 11:00am 
Maidstone ME14 1LY 6:30pm   Chit 
Gillingham ME7 1LX 6:30pm   Chit 
Rochester ME1 1LS 10:45am   Chit 
Cranbrook TN17 3DN 8.00pm   Chit 
Sunday
Chatham ME4 6PU 11:30am
Tunbridge Wells TN1 2LY 7:15pm   Chit
Sevenoaks TN13 2LL 8:00pm   Chit
Aylesford ME20 7BX 7:00pm   Chit  
 




REGIONAL REPRESENTATIVES’ REPORT 

•LAST ASSEMBLY - JUNE 11TH 2017 - SE REGIONAL POST CONFERENCE ASSEMBLY

Conference 2017 Questions Feedback
The six SE Regional Conference Delegates gave feedback to the assembly on the Conference 2017 Recommendations and also their personal experience at Conference.  The Recommendations can be found in the 2017 summer edition of AA Service News which has been circulated to the mailing contact for all Groups in the GB Service Structure and all intergroup officers.

•NB: 2 Delegates will be attending West Kent’s upcoming Post Conference Assembly on 14th July to deliver this feedback to GSRs which they can then feed back to their groups.  There will be an opportunity to ask questions.  GSRs please invite and encourage group members to come along.  

Elections & Nominations
Nick H (Southdown intergroup) was ratified as Regional Archivist.

•There were no nominations for the other vacancies

Regional Vacancies
Telephone liaison Officer
Young Peoples’ Liaison Officer
Alternate Conference Delegates – 3 posts
Southern National Convention – 1 post

Upcoming Vacancies in September
Electronic Communications Liaison Officer
Conference Delegate – 1 post

•Nominations should always be from member Intergroups or SE Regional Officers.  Prior written nominations and AA CVs including length of sobriety should be sent to the Regional Secretary or Chair.   AA CVs are now published in the SER File Store prior to the assembly (they are removed after election)

National Vacancies
Prison Sub-Committee
Armed Services Sub-Committee
Probation & Criminal Justice Services Sub-Committee
Literature Sub-Committee
Webmaster – member of Electronic Communications Sub-Committee 

•Further details can be obtained from GSO

Points of interest from Regional Officers’ reports

Regional Chair (Alan T)
1.Regional Reps were asked to emphasize the importance of intergroup officers’ attendance at Regional Workshops as attendance was drastically down in January.  Alan T has suggested that the format of the next but one Regional Workshop in January be made an early Pre-Conference Discussion and that anyone in the region is invited to attend – this would be of particular help to GSRs and group members with their group discussions of the 2018 Conference Questions. 

•Regional Reps have been asked to get their intergroup’s thoughts regarding this idea and bring the responses back to the next regional assembly in September.

Regional Vice Chair – (Guy D)
Guy D highly recommended the recently Conference approved pamphlets ‘The God Word’ and ‘Many Paths to Spirituality’ as sources of help for members who have difficulty with the concept of ‘a Higher Power’.

Regional Treasurer – (Liz W)
Liz W asks Intergroup Treasurers:-
1.To please make every effort to attend the September Workshops on 24th September as there was only one in attendance in January and that it is important to have face-to-face discussion between herself and intergroup treasurers.
2.To send in monies ‘little and often’.
3.To make sure that they make their cheques for intergroup contributions payable to the Regional Treasurer and not to her (Liz W) personally.
4.If groups ask for a copy of the insurance certificate it can be found in the SER File Store.
5.To use her generic email address for all correspondence – southeastregiontreasurer@gmail.com 

Points of interest from Regional Liaison Officers’ reports

Regional Electronic Communications – (Peter W)
There is an ECLO Workshop at GSO in York on 4th/5th August.  If any intergroup ECLO hasn’t yet received an invitation please contact GSO.  
•All intergroup officers please note that there has been a change of policy and your travel & accommodation expenses for GSO Workshops must now be paid by your intergroup

Public Information Liaison Officer – (Ray T)
There is a PI Workshop at GSO in York on 15th/16th September.  As above re: invitations and payment of expenses.

Share Liaison Officer – (Moira S)
Reported that Share subscriptions are going up and asked intergroup Share LOs to keep plugging it.  

Regional Archivist – (Outgoing – John M) (Incoming – Nick H)
3rd and final SER Magical History Tour – 7th October 2017, 10am-5pm.
As there no archivists in post in East & West Kent, John M asked Region Reps from those two intergroups to ask any GSRs who are willing to help out to contact him, Nick H or their intergroup organisers. (John M – Tel: jovalmar@btinternet.com )
   
Specific Agenda Topic – ‘Safeguarding Vulnerable Newcomers’
There was an interesting, informative and at times, heated discussion on the problem of this subject and how to deal with it.  

Key Points:-
•We owe it to newcomers to provide a safe environment at AA meetings and need to address the issues that they may face eg: dysfunctional/inappropriate relationships in early recovery; ‘13th Stepping’; homophobia; 
•What is unacceptable outside of AA is unacceptable inside AA.
•Groups need to be more pro-active in regard to this problem – members need to speak out when we see situations evolving; to promote clear sponsorship; to emphasise male:male and female:female contact and support; remember that an AA meeting is not a social club – meetings can be enjoyed but this is a serious illness (alcohol can kill).  
•If or when an issue is suspected this subject could be discussed openly at meetings – maybe at a group conscience.
•It was acknowledged that it was excellent that this difficult problem had been openly aired.

Dates of South East Region Upcoming Conventions & other Events
Northdown Mini Convention – ‘Cunning, Baffling & Powerful’ – 21st July 2017, 10.30 for 11am start at Shawford Parish Hall, Pearson Lane, Shawford, Winchester, Hampshire SO21 2AG.
West Sussex Mini Convention – ‘Principles Before Personalities’ – Sunday 16th July 2017, 10am-4pm.  Burgess Hill Academy, Station road, Burgess Hill RH15 9EA
Southern National Convention – ‘Anonymity is the Spiritual Foundation’ – 1st, 2nd & 3rd September 2017 – Day Visitors welcome.  Mill Rythe Holiday Village, 16 Havant Road, Hayling Island, Hampshire PO11 0PB
3rd Magical History Tour (Archives) – Saturday 7th October 2017, 10am-5pm, Aylesford Village Community Centre, 25 Forstal road, Aylesford ME20 7AU
The Birchington Mini Convention (East Kent) – ‘A Celebration Of Sobriety’ - Sunday 3rd September 2017, 9.30am-4pm, The Birchington Centre, Alpha Road, Birchington CT7 9EG
Mid Surrey Intergroup – 52nd General Service Conference Feedback from our Delegates – welcomes all AA members to attend our feedback discussion, Wednesday 26th July 2017, 7.30pm start, Quaker Meeting House, 2 Ward Street, Guildford GU1 4LH
Mid Surrey Intergroup – Workshop ‘The Role of The GSR’, Saturday 4th November 2017, 10.30am-12.30pm, St John’s Centre, Merrow, Guildford GU4 7AA – Doors open 10am.

•Next South East Regional Workshops & Assembly – Sunday 24th September 2017

Visitors encouraged and welcome – Come along and see what it’s all about. Venue: London Meed Community Primary School, Chanctonbury Road, Burgess Hill, West Sussex RH15 9YQ.  10am - arrival & coffee.   Assembly: 10.30am-4pm.  Workshops finish at 12.30 when intergroup LOs and visitors are free to leave if they wish.

Lynden S Lynden.Stanley@hotmail.co.uk 
Shirley S shirleysage@hotmail.co.uk 
Brian Y briancyoung@hotmail.co.uk 
(Region Reps) 

Chairman’s Report
Huge thanks from all the intergroup to Dawn B and all those that helped organise and run this year’s successful convention.  When all expenditure is taken into account we look to have made a small profit.

Please can I remind all officers of the intergroup of the expectation for them to attend the regional workshops.  The next ones are Sunday 24th September at Burgess Hill.  This is before our next assembly which is Friday 29th September.

Finally, please promote the regional sponsored event, The Magical History Tour, to be held in West Kent on Saturday 7th October at Aylesford Community Centre, our convention venue.

Graham H 
WKIG Chairman
graham.hunt@hotmail.co.uk
 
Vice Chairman’s Report
No report received.
Mick H
Treasurer’s Report
Treasurer’s Report  21st April to 13th July  2017
 
As my spreadsheet indicates, as of 13th July we now have 4826.98 in available funds.  This accounts for the prudent reserve of 500.00 + 500.00 ring-fenced for P.I events.

In April a contribution of 3,500 was made to Region.

Unallocated contributions are as follows:-

•20/02/17150.00 (Cash Paid into Oxford Circus branch of HSBC)
•20/04/1750.00 (Bank Transfer Ref: Campling Assoc  TP)
•12/06/17          130.00 (Cash paid into Sevenoaks branch of HSBC)
•26/06/17          100.00 (Cheque paid into HSBC no ref )
•05/07/17          16.45  (Cash paid into HSBC no ref )

Please can GSRs pass on a copy of the treasury report to their group treasurer, so they can confirm intergroup has received their groups contributions. If you recognize any of the unallocated contributions as your group’s please let the intergroup treasurer know.

Generally group treasurers have been very good at keeping us up to date but this is a lot in unallocated receipts. Perhaps GSRs could continue to reinforce the need for treasurers (if they want contributions to be allocated to their group) to inform the WKIG treasurer if they have made cash contributions by either sending in the paying-in receipt or a short note by email. 

There has been an increase in payments by BACS. If treasurers wish to pay by BACS it is essential that they indicate which group the contribution is coming from and whether it is a normal contribution or gratitude week i.e. T/Wells Weds (am or pm) C (or GW for Gratitude Week).

Group contributions should be made to “West Kent Intergroup”

Stewart Noonan. 
31 Brewers Field, Dartford, DA2 7PJ
Mobile 
Email: tmsltd15@gmail.com

Bac’s Details
West Kent Intergroup
ACC: 81135724
Sort : 40-31-06

•Stewart T proposed that 4,500 should be send to Region and the intergroup unanimously agreed to his proposal.

* SEE APPENDIX A FOR FINANCIAL SPREADSHEET

Secretary’s Report
Thank you to all those GSRs and officers who have already sent in your reports.  Please can those who haven’t yet done so endeavour to get them to me in the next few days as I need to get the minutes finished and sent out within the next week before I have to leave for the West Country on a pressing family matter.  I don’t know how long I’ll be away at this point but I’ll try to keep a watch on my inbox in case anyone needs to get in contact on AA business.  May I remind Liaison Officers to send a copy of your report to your respective Regional Officer. 

Date of next intergroup assembly: FRIDAY 29th September 2017

Shirley S
Secretary 

shirleysage@hotmail.co.uk  Tel: AOB
1.Phil S, ECLO, asked the intergroup to approve funding of 372 for him to attend an Electronics seminar in York on 5th August 2017.  This was unanimously approved.

2.Ryan F, GSR Gravesend Tuesday, informed the intergroup that his meeting has received a number of requests for Big Books in Asian languages, specifically Punjabi and Gujarati.  They have contacted the GSO literature team but they weren’t able to help with sourcing these.  Following a brief discussion, Graham H proposed that John G, Share/Literature LO, sources various foreign language Big Books and holds a small stock of those most requested by the individual groups which can then be sold on demand at cost price to individual groups.  The proposal was unanimously carried.

•GSRs were asked to consult with their groups as to what other languages they might wish to be held in the stock pile and to bring those suggestions along to the next intergroup assembly in September.

3.As of 1st April 2018, the Maidstone Community Support Centre will no longer accept cheques.  They will be accepting debit and credit card payments.  Stewart N, Treasurer, has contacted the bank and their suggestion is that WKIG sends them a letter signed by both signatories with MCSC’s bank details on it and they will make the automatic transfer when requested.  Stewart N was asking for the intergroups approval to go ahead with this matter.  This was unanimously approved.

4.In Stewart N’s absence, on his behalf, Shirley S put forward his suggestion that we send 4,500 to Region.  This was unanimously agreed.

5.John G, Share/Literature LO, informed the intergroup that he has obtained some Polish speaking helpline cards which are available on request.  (John G - info@treeventures.co.uk  Tel: 

6.
7.The Regional Chair, Alan T, has suggested a change of format for the January 2018 Regional Workshops.  The usual format is where those present break into their various disciplines, or visitors to their discipline of interest and share experience, flag up any problems, exchange ideas etc.  He suggests that they be changed to an early Pre-Conference Discussion and that GSRs and other interested group members are invited to come along to get a better understanding of what the 2018 Conference Questions are about before they hold their group discussions in readiness for Pre-Conference feedback to the Conference Delegates.

•GSRs are asked to get their groups thoughts regarding this idea and relay them back to the Regional Reps in time for the next Regional assembly on 24th September so that they can take the groups’ responses along.  

Shirley S – shirleysage@hotmail.co.uk  Tel: 
Brian Y – briancyoung65@gmail.com  Tel: 
Lynden S – Lynden.Stanley@hotmail.co.uk  Tel: 
The meeting closed with Tradition 7 followed by the Serenity Prayer.

•SEE APPENDIX A FOR FINANCIAL SPREADSHEET 
•SEE APPENDIX B FOR SHARE FLYER
•SEE APPENDIX C FOR SHARE SUBSCRIPTION FORM
•SEE APPENDIX D FOR ALCOHOLICS ANONYMOUS PUBLIC INFORMATION CLINIC TEMPLATE

•The following can be found at the back of these minutes:- 
a)GSRs Aide Memoire
b)Liaison Officers’ Contact Details
c)West Kent Intergroup Officer Vacancies & Upcoming Vacancies

•The Chits provided by Tony M for printing can be found as a separate attachment to these minutes.
APPENDIX A
 


APPENDIX B
SHARE is our story, share yours.

There are many AA members who are unable to go to meetings: the housebound, some single parents with children, those in the armed services, on oil rigs, in prisons or hospitals, who rely on SHARE for their meeting between meetings, and sometimes instead of one. Please take the time to write and share your experience, strength and hope with them.
Whether you are a newcomer, old-timer, or an ordinary member we would like to hear your story just as at any other meeting. Not only that but, putting pen to paper can enhance your own sobriety and that of the whole Fellowship.
Each issue of SHARE always features that month’s corresponding Step and Tradition (January Step/Tradition 1 through to December Step/Tradition 12). We need your article at least two months before the relevant topic is due to appear, for example, for Step or Tradition Three (March) by mid-January, and so on.

Articles and/or Letters to SHARE

The Editorial Team (SHARE Sub Committee) would very much like to hear from a wide diversity of contributors with their experience of recovery from our threefold illness.  It is important to have as much variety of Experience, Strength and Hope expressed as possible - especially for the benefit of the Newcomer, but also to hold the interest of regular readers.

You don’t need to be a polished author. Spelling and grammar will all be amended - if necessary. You can write just a few lines or more (up to about a 1,000 words), but we do not publish poetry or obituaries.
Publication of any article does not imply endorsement by Alcoholics Anonymous or SHARE.  Personal opinions expressed in letters or articles should not be attributed to the Fellowship.  There is no payment for contributions and they cannot be returned.  The Editor may edit material and cannot guarantee to publish any contribution.  Anonymity will be protected, but contributors and correspondents are asked to include a contact address or telephone number (not for publication), so their contribution can be acknowledged.  SHARE does not have the resources to advise authors if/or when their article will appear in print.

If you have been a contributor to SHARE, why not encourage your AA friends/sponsees to do so, too?
Criteria for Photographs

All photographs submitted must be free from any possible identification of persons, implied endorsement or affiliation with any specific organisation, political, cultural, ethnic or denominational identity, and should not include identifiable public buildings properties, notices or similar content.  Likewise, we can only accept pictures members have taken personally.  Photographs need to be saved and submitted as either high resolution JPEGs (file size should be abut 2MBs) or TIFFs/BMPs (should be at least 6MBs files).  Portrait is the best layout for SHARE
Please note: material submitted can neither be returned, nor is it guaranteed to be published in any specific publication or within a specific timescale.  All submissions will be deemed to be free from copyright and will become the copyright properties of The General Service Board of Alcoholics Anonymous (Great Britain) Limited, Registered Charity Nos. 226745: SCO38023 on behalf of SHARE Magazine, unless prior licensing arrangements have been agreed.


Cartoonists

SHARE is also looking for budding cartoonists.  Can you create a black and white cartoon that expresses your experience of alcohol or where it took you?  If so, the SHARE Team would like to hear from you.

Send your contributions to:The Editor
SHARE
General Service Office
PO Box 1
10 Toft Green
York 
YO1 7NJ     

Or e-mail your article / letter / cartoon / photographs to: AAShare@gsogb.org.uk


APPENDIX D

 Alcoholics Anonymous 
Public Information Clinic

Monday 25th December 2017
Inset your meeting details here

Alcoholics Anonymous – experience recovery in action.
Alcoholics Anonymous are running a series of public information “Clinics” throughout the West Kent Area.  You are invited to a free public information presentation followed by the chance to attend an open meeting of Alcoholics Anonymous to experience recovery in action.

The Challenge 
With changing government strategies, challenging targets and shrinking resources, professionals in the front line dealing with alcoholism and its proliferation (e.g. health issues, family problems, teenage drinking, alcohol related crime) are facing an ever increasing challenge to provide services to the suffering alcoholic.

Alcoholics Anonymous costs you and the taxpayer nothing; it has been growing worldwide for the last 80 years.  It is immediately, freely and consistently available to anyone who wants it.  Members can archive long-term sobriety, coupled with a new personal freedom and happiness.  In the UK, there are some 3,500 meetings every week (same place, same time, with no referrals required). 
We offer a 24/7 strictly confidential Helpline (0800 917 7650). 

Certificates of Attendance
Certificates of Attendance for Professional Development will be provided at the end of the event.

Contact details for Seminar
Tel: 07590 464700
Email: public-information@kent-alcoholics-anonymous.org.uk

Register Online
http://www.kent-alcoholics-anonymous.org.uk/index.php/events-for-professionals-your-location

TimeTopic
6.30pm – 6.45pmRegistration and coffee
6.45pm – 7.45pmAlcoholics Anonymous, how are
we funded and what is our primary purpose?
8.00pm – 9.30pmAn Open meeting of Alcoholics Anonymous – experience how an AA meeting works.
9.30pm – 10.00pmInformal Q&A session and a chance to speak to members.
10pmClose


GSRs’ AIDE-MEMOIRE

GSRs please note that the Aide-Memoire is sent out to you ahead of the minutes to enable you to give early feedback to your groups and take any necessary action as soon as possible.  It also gives you plenty of time to consult with your groups on anything that requires their feedback in readiness for the next intergroup assembly and to announce intergroup officer vacancies. 

1.Current vacancies:
 
ARMED SERVICES LIAISON OFFICER
EMPLOYMENT LIAISON OFFICER
ARCHIVIST
3RD REGIONAL REPRESENTATIVE

Nominations are now being accepted for the above vacancies.  Details for each post can be found in the AA Service Handbook for GB and will also be circulated with the July minutes.  Anyone interested please contact Shirley S.  Tel: shirleysage@hotmail.co.uk  

2.Upcoming vacancies in January 2018

ELECTRONIC COMMUNICATIONS LIAISON OFFICER
PRISON LIAISON OFFICER
PUBLIC COMMUNICATIONS LIAISON OFFICER

•Please invite members of your group to accompany you to the next intergroup assembly in September to see what it’s all about.  
3.2018 West Kent Mini Convention 
(i)Provisional date for your diaries – Sunday 3rd June.
(ii)Dawn B, Convention Convenor, suggested that we have some kind of Sobriety Countdown at West Kent’s next Mini Convention in 2018.  GSRs please consult with your groups about this possibility and bring their opinions/suggestions back to the next intergroup assembly in September.

4.The 2017 Magical History Tour – Graham H, Chair, told the assembly that the arrangements are all on track for this all-day event which is being held on Saturday 7th October 2018 at Aylesford Community Centre, 25 Forstal Road, Aylesford, Kent ME20 7AU.  Flyers, giving precise times and other details, were circulated at the intergroup meeting on 14th July, which GSRs are asked to display at their group meetings.  If you require more flyers please contact either Tony M Tonymould1@sky.com Tel: 07590 464700 or Marston P mgp@blueyonder.co.uk Tel:
5..  This promises to be a very interesting event.  Please come along and give your support.

6.West Kent’s 2018 Public Information Initiatives
The PI Sub-Committee are busy preparing for 2 PI Initiatives for professionals this year.
1.Initiative 1- Public Information Seminar
The confirmed date for this event is Friday 17th November and will be held at Change Grow Live in Tonbridge. 
2.Initiative 2 – Alcoholics Anonymous Public Information Clinic
Darren F would like to thank those groups who have contacted him with an interest in trialling this initiative.  There are now two meetings actively engaged in arranging smaller PI events before their normal meetings inviting local professionals to drop in and offer them the chance to attend an open AA meeting after the PI event.
•GSRs please consult the conscience of your meetings and contact Darren F if your group is interested in participating in this initiative. See below:-
Points to assist GSRs in answering questions from the group’s members:
•We would ask for the meeting’s help in contacting the property owner to arrange the venue.
•The PI Sub-Committee will cover the cost of the additional venue rent.
•The PISC will fund the professional with the relevant AA lecture and information materials out of the PISC budget - no cost will be born directly by the individual meeting.
•Your meeting would have to be an ’Open’ meeting on that day/evening.
•Members of the meeting will be able to participate in the PI event, but numbers will be strictly limited and service positions are allocated by the PISC.
•Meetings have every right not to participate in line with Tradition 4.
•Meetings may run their own PI events in line with Tradition 4.
•AA Public Information Clinic template – a copy of the template giving details about the AA PI clinics and inviting professionals to attend can be found at Appendix D. 

•If you or your group have any other questions please do not hesitate to Darren F - frewind@hotmail.com  Tel: 

7.Unallocated cheques
•Stewart N, Treasurer, has asked GSRs to please pass a copy of his report to their group Treasurer so that they can confirm that intergroup has received their groups’ contributions.  There are currently 5 unallocated cheques.  (There is a copy of Stewart N’s written Treasurer’s report in these minutes giving details of the unallocated cheques and the Group Contributions table can be found at Appendix A)
•GSRs also please inform your group Treasurer that if they have made cash contributions they need to send Stewart N either the paying-in slip or a short note by post or email.  (His full contact details can be found at the bottom of his report)

8.Big Books in other languages
Ryan F, GSR Gravesend Tuesday, informed the intergroup that his meeting has had a number of requests for big books in Asian languages, specifically Punjabi and Gujarati.  Graham H, Chair, proposed that John G, Share/Literature Liaison Officer, sources some foreign language Big Books and holds a stock of those most requested by the individual groups which can then be sold on demand at cost price to the individual group.  The proposal was unanimously carried.  

•GSRs are asked to consult with their groups as to what other languages they might wish to be held in the stock pile and to bring those suggestions along to the next intergroup assembly in September.

9.Two week change of venue for Newington meeting
The village hall in Newington will be closed for renovation on 9th and 16th August and the Wednesday evening Newington group will be held at the Sittingbourne venue (The Pulse, 29 Park Road, Sittingbourne ME10 1DR, at the usual time (19.45-21.15hrs).

10.a) Share Magazine
John G, Share/Literature Liaison Officer, is encouraging groups to subscribe to the AA Share Magazine.  He has issued an article explaining what the Share magazine is all about and a subscription form, copies of which were sent out with the July intergroup agenda and which can be found at Appendices B & C in these minutes.  John G will be happy to come along to any group meeting in West Kent to briefly talk about the advantages in subscribing to the magazine.  info@treeventures.co.uk  Tel 

b)  Polish helpline cards
John G, Share LO, has obtained some Polish speaking helpline cards.  To obtain them please contact him. (See above for contact details)

11.Male Chair’s required for Kenward Trust meetings
Andy H, Health Liaison Officer, is looking for male members who are willing to do a chair at Kenward Trust in Yalding.  Dates required are: 20th July, 17th August, 14th September, 12th October, 9th November and 7th December.  Meetings start at 19.30 and finish at 21.00hrs.  Anyone willing to assist please contact Andy H –  ahba19841@blueyonder.co.uk  Tel:.    

12.Chit System
Tony M, Probation Liaison Officer, has issued a list of groups operating the Chit System and those groups who currently don’t.  The list will be in the minutes as usual.  The groups in red are asked if they wish to join the Chit System or stay outside of it.  Any group wishing to join please contact Tony M – Tonymould1@sky.com  Tel:.  Copies of chits for printing were sent out with the July agenda and can be found as an attachment with these minutes. 

13.January Regional Workshops
The South-East Regional Workshops are held in Burgess Hill, West Sussex, RH15 9YQ twice a   year in January and September and are usually attended by Regional and Intergroup Officers and any AA members who wish to go along to see what it’s all about.  The usual format is where those present break into their various disciplines or visitors to their discipline of interest and share experience, flag up any problems, exchange ideas etc.  At the last Regional Assembly in June, Alan T, Regional Chair, suggested that the format of the January 2018 Workshops is changed to an early Pre-Conference Discussion where GSRs and other interested group members also come along to get a better understanding of what the 2018 Conference Questions are about before they hold their group discussions in readiness for Pre-Conference feedback to the Conference Delegates.  GSRs are asked to get their groups’ thoughts regarding this idea and relay them back to the Regional Reps in time for the next Regional Assembly on 24th September so that they can take the groups’ responses along.  Contact details of Regional Reps are below:-

Shirley S – shirleysage@hotmail.co.uk  Tel: 
Brian Y – briancyoung65@gmail.com  Tel: 
Lynden S – Lynden.Stanley@hotmail.co.uk  Tel: 


WEST KENT INTERGROUP VACANCIES


Officer VacancyRequirements
for
ServiceLength
of
Service
VacantBecomes
VacantAdditional
Service
Requirements


EMPLOYMENT LIAISON OFFICER


An established period of continuous sobriety – ideally not less than 3 years and a willingness to commit to 3 years’ service.  Nominees should be prepared to attend all meetings of West Kent intergroup.  They should also be able to attend the twice yearly SE Regional Workshops every January and September.  

Not less than 2 years, but not more than 3 years

Post is currently vacantThe ELO is the face of AA and as such needs to be well-presented, courteous and punctual. A thorough knowledge of the AA Service Handbook for GB and the Traditions.  

This position involves carrying the message to employers within the West Kent area and to offer our programme of recovery to all problem drinkers who come to the notice of employers.  The ability to deal with a wide range of professional people and discuss ways that AA can co-operate, such as presenting meetings to explain AA to employees and taking employees with a drinking problem to AA meetings.  

Regular reporting to both intergroup and Regional ELO are essential 
 (See pages 45-48 of The AA Service Handbook for GB for more details)











Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARCHIVIST
An established period of not less than 2 years’ sobriety
*Is not subject to the usual rotation principle, as continuity has shown, through experience, to be a vital aspect of archival work
Position now vacant
An indefinite term of service

The Archivist exists outside the formal service structure of the fellowship, but runs parallel to it and has no voting rights
AA Archivists are the “keepers of the past”

The archives service is the means by which we collect, preserve and share the rich and meaningful heritage of our Fellowship.  Newly appointed Archivists should make themselves familiar with the Archives Service literature, a copy of which can be obtained from GSO which contains helpful information gathered from shared experience over many years; they should be methodical and well organised; responsible and completely trustworthy.

(See P65-69 of The AA Service Handbook for GB for more details)












Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARMED SERVICES LIAISON OFFICER
An established period of sobriety, ideally not less than 3 years; a willingness to commit to 3 years’ service.

Nominees should be prepared to attend all meetings of West Kent intergroup.  

They should also be able to attend the twice yearly SE Regional Workshops every January and September.  
Not less than 2 years, but not more than 3
Position now vacant
The ASLO is responsible for establishing local links with the Royal Navy, the Army, the Royal Airforce and any other organisation that is connected with the Armed Services.  Experience with the Armed Forces is an advantage but not essential.  They should have a good working knowledge of The AA Service Handbook for GB.  They should be polite, well presented and punctual.  

Regular reporting to both intergroup and Regional ASLO is essential. 

(See P31-34 of The AA Service Handbook for GB for more details)



3rd REGIONAL REPRESENTATIVE








See next 2 pages for upcoming vacanciesIt is recommended that a Regional Rep has a minimum of 3 years’ continuous sobriety as it is hardly possible for a person to gain enough intergroup and group service in less than that, to be of real use to region.3 years, after which they must retire and cannot be re-elected for at least 1 yearSeptember 2017

Should have a good working knowledge of the following AA publications: Alcoholics Anonymous, The Twelve Steps and Twelve Traditions, AA Comes of Age, The AA Service & Structure Handbooks for GB;  They should have a good knowledge of the structure of AA.

It is suggested that 3 Representatives per intergroup be elected to the region since this would give proper continuity.

(See Pages 88-89 of The AA Structure Handbook for GB for details).


UPCOMING
OFFICER
VACANCIESREQUIREMENTS
FOR
SERVICELENGTH
OF
SERVICE
DATE
ELECTED
BECOMES
VACANTFURTHER
REQUIREMENTS & INFORMATION
REGARDING THE ROLE

PUBLIC INFORMATION LIAISON OFFICER



an established period of
solid continuous sobriety, ideally not less than 2 years; a willingness to commit to 3 years’ service;
not less than 2 years, but not more than 3 years

January 2018PI officers are the face of the fellowship. They carry the message to the general public. They should be well- presented, punctual and courteous; be conversant with the service structure and have a full working knowledge of the Traditions and regular attendance at home group meetings. Have good communication skills and able to work as a team 

(See Pages 17-29 0f The AA Service Handbook for GB).

PRISON LIAISON OFFICER

a minimum of 3 years sobriety is recommended and a willingness to commit to 3 years’ service
not less than 2 years, but not more than 3 years




January 2018

Is responsible for setting up AA groups in prisons is for sponsorship in those groups. Should be punctual; confident; mobile; courteous and diplomatic; familiarity with prisons in the local area and a thorough knowledge of the AA Service & Structure Handbooks for GB are vital before accepting this role.
 (See Pages 57-58 of The AA Service Handbook for GB for more details)
 
•Please see next page for 3rd upcoming officer vacancy







UPCOMING
OFFICER
VACANCIESREQUIREMENTS
FOR
SERVICELENGTH
OF SERVICEDATE
ELECTEDBECOMES
VACANTFURTHER
 REQUIREMENTS & NFORMATION
REGARDING THE ROLE


ELECTRONIC COMMUNICATIONS LIAISON OFFICER

a minimum of 3 years sobriety is recommended and a willingness to commit to 3 years’ service

not less than 2 years, but not more than 3 years

January 2018The principle role of the ECLO is one of liaison, communication and co-ordination between groups, intergroup, region and the Electronics Sub-Committee and to facilitate correlation and dissemination of relevant information between the principle service areas. Therefore a good understanding of the Traditions and The AA Service & Structure Handbooks for GB is more important to the role than technical knowledge; Needs to be responsible; attention to detail is vital as is responsible for checking the accuracy of local information posted on the website; a general competence with the use of computers; capable of maintaining/updating local website.

(See Pages 35-37 of The AA Service Handbook for GB for more details).

                                                                                                                                                                    








WEST KENT INTERGROUP 
MINUTES OF THE 162nd ASSEMBLY

Date:   Friday 21st April 2017

Venue:   Maidstone Community Support Centre, 39-48 Marsham Street, Maidstone, Kent ME14 1HH        

Present:   Graham H      Chair
                  Mick H          Vice-Chair  
                  Stewart N      Treasurer            
                  Shirley S        Secretary

GSRs:
Brian Y                                 Aylesford Outgoing 
Martin S                               Aylesford Incoming 
Mark H                                 Ditton  
Sarah M                                Ditton Alternate GSR    
Denis G                                Gillingham Saturday
Simon A                               Goudhurst 
Ryan F                                  Gravesend Tuesday    
John M                                  Maidstone Monday 
Norby D                                Maidstone Tuesday/Friday
Phil S                                    Maidstone Wednesday Alternate (also representing Gravesend Wed)
Dermot G                              Maidstone Thursday  
Craig L                                  Maidstone Saturday
Jenny T                                 Newington
John G                                  Rochester Wednesday
James S                                 Sevenoaks Sunday
Josh N                                   Sevenoaks Wednesday Alternate
Eve I                                     Sittingbourne   
Stephen Y                             Strood
Bob H                                   Tonbridge Wednesday Evening  
Willie S                                Tunbridge Wells Sunday
Donna S                               Tunbridge Wells Tuesday
Chris I                                  Tunbridge Wells Wednesday (also representing Tunbridge Wells Thurs Eve)
Andy S                                 Tunbridge Wells Friday
Phil S                                    Wainscott Alternate GSR                         

Liaison Officers
Dave K                                  Prison Liaison Officer
Tony M                                 Probation Liaison Officer
Darren F                                Public Information Liaison Officer
Dermot G                              Telephone Liaison Officer   
Brian Y                                 Regional Representative
Shirley S                               Regional Representative   

Visitors 
Ezekiel D                            Rochester
Marston P                           Sittingbourne 
The Chairman opened the meeting and welcomed everyone.  

The Preamble was then read by Sarah M.
The Traditions were read by Ryan F.
The Aims & Structures were read by John M.

This was followed by the customary personal introductions by all those present.

Apologies for Absence:-

Richard W           GSR Tunbridge Wells Monday
John R                 GSR Tunbridge Wells Saturday 11am
Millie M              GSR Gillingham Thursday (Twydall Ladies)
Mick G                GSR Tonbridge Monday
Mal W                 GSR Sevenoaks Wednesday
Lynden S             GSR Rochester Monday/Regional Representative
Gwen B               Acting GSR Isle of Sheppey
Andy H                Health Liaison Officer
Helen Y               Young Peoples’ Liaison Officer
  
Minutes of the last meeting and matters arising:-

1.Shirley S apologised to Denis G, GSR Gillingham Saturday, for inadvertently putting his report under the Gillingham Wednesday GSR heading.  The mistake has been rectified in the minutes that are kept on file by GSO and the West Kent Secretary.
2.Outstanding LO Ratification from the November AGM - Phil S, ECLO, was ratified in his position for the rest of this year.  
3.The minutes of the November AGM & Conscience were retrospectively approved as being a true record of the meeting.
4.Update on finding possible assistance with proposed workshop on the 12 Concepts 
Shirley S, Regional Rep, had finally located a speaker for the proposed Concepts Workshop - Pravin K, who has a broad knowledge on the subject and experience of speaking at other Concepts Workshops in the SE Region.  Having ascertained that Pravin was willing to speak at our workshop Shirley passed his contact details on to Mick H, who as Vice Chair is responsible for organising our intergroup workshops.  Mick H then contacted Pravin and agreed a date in late June for the workshop.  He reported that as Pravin only required 30 minutes to cover the subject of the 12 Concepts he had decided to make it a combined GSRs’ Workshop covering the subject of ‘Group Conscience,.  Unfortunately, quite a few GSRs and Officers were unable to attend the Workshops on the pre-arranged date which would mean that attendance would probably be poor. Mick reported that he has taken the decision to cancel the workshops for now and will look again, maybe after the summer, to hold a GSR workshop.  
5.Ratification of corrected 2016 annual accounts
The anomalies discovered in January by Stewart N, Treasurer, have now been corrected and the 2016 annual accounts have been audited.  The accounts were duly ratified by the intergroup.
6.Disabled toilet facilities
At the January assembly, Tony M, who puts together and prints the West Kent ‘Where to Find’, told the assembly that where the wheelchair icon was found next to a meeting, it assumed that there is wheelchair access only.  There may be other disabled facilities at those meetings but they were not denoted anywhere on the pamphlet.  He therefore  asked GSRs of those groups who have disabled toilet facilities in addition to a ramp to access the building, to go back to their members and ask if they wished to have a ‘T’ to denote a toilet as well as a wheelchair icon.  GSRs were requested to let Tony know as soon as possible.  Tony informed this assembly that he has reviewed the use of the letter ‘T’ and exchanged it with ‘WC’ which clearly denotes the presence of disabled toilet facilities when printed next to the ‘Wheelchair’ icon.  He has just done a new printing but if there are any more groups who would like ‘WC’ printed on the local ‘Where to Find’ please let him know and this will be added at the next printing.  tonymould1@sky.com  Tel: 01795-843673/07590 464700
7.Digitalising of archives material
At the January Regional assembly the feasibility of creating electronic archives across the region was suggested and the logistics of this is to be considered at a later date.  This was not specifically relating to only archives, but also other AA material.

Election of Officers 

SHARE/LITERATURE LIAISON OFFICER
John G was nominated by Darren F and seconded by Brian Y.  He then gave his AA CV and was asked to leave the room whilst the vote was taken.  John was elected with a majority vote.  

There were no nominations for the 3 remaining vacancies.

POSITIONS NOW VACANT
EMPLOYMENT LIAISON OFFICER
ARMED SERVICES LIAISON OFFICER
ARCHIVIST

•There were no nominations for any of the vacant service positions.

UPCOMING VACANCIES:-

CHAIRPERSON
3RD REGIONAL REPRESENTATIVE

•Nominations are now being accepted for all the above vacancies including the two upcoming vacancies.  Anyone interested please contact Shirley S.  Tel:   shirleysage@hotmail.co.uk  

•All the vacancies, including specific details for each position, can be found at the back of these minutes for GSRs to take back to their respective groups and display as their group sees fit.  GSRs are requested to announce them regularly between now and the July assembly. 

•Please encourage members of your group to accompany you to the next intergroup to see what it’s all about.  

Agenda Items

1.2017 Magical History Tour
This is the 3rd event in the Magical History Tour and the two prior events were a huge success. It is being hosted by West Kent, East Kent & Hastings & Rother Intergroups.  Graham H informed the assembly that Marston P has been co-opted as West Kent Representative of this 2017 Magical History Tour.  Marston addressed the assembly and gave details of the upcoming event.  The venue has had to be changed because the original venue was not big enough as this is expected to be a very well attended event.  It is now being held at Aylesford Community Centre, 25 Forstal Road, Aylesford, Kent ME20 7AU.  Please also note the change of date for the event as it was advertised at an earlier date as being on 15th October.  The correct date for this All Day Event is Saturday 7th October 2015. 
Flyers are soon to be circulated to groups with precise times and other pertinent details.  Marston asked that if any member has anything at all connected with the history of AA in Kent, please can you contact him or one of the committee members below:-
 
Marston P -   mgp@blueyonder.co.uk  
Tony M Tel:   tonymould1@sky.com 
Gordon J –   gordon_jenks@hotmail.com  

•Members can visit www.themagicalhistorytour.org to view/download information from the AA Archives. 

2.Update on cost of proposed purchase of a new banner for the West Kent Mini-Convention in June
Darren F apologised to the assembly that he hasn’t yet looked into the cost of a new banner.  As the next intergroup assembly isn’t until 14th July and the new banner is needed for our Convention on 4th June, it was agreed that Darren F, as our trusted servant, goes ahead with the purchase of a suitable banner.

3.Telephone Responders & 12th Step Lists
a)Reserve Telephone Responders
Dermot G, Telephone Liaison Officer, is appealing for more Reserve Helpline Responders.  This service requires answering calls on the telephone helpline once in a while.  Reserves are usually asked to cover a shift when, for example, a regular responder goes on holiday or perhaps a special family occasion coming up.  If anyone wishes to become a reserve responder, please contact Dermot who is happy to meet for a coffee and talk you through the procedure.  Tel: Dermotgeelan@gmail.com 

b)12th Step Lists
Dermot told the assembly that the telephone responders are struggling to get hold of people to carry out 12th Step calls, especially women.  Most of the 12th Step Lists he has are very out of date and he is working his way through them to remove people that have either moved away, passed away or feel they no longer wish to be on it.  The big problem is that he is only removing people and is not getting new people to add to it!  Dermot made a heartfelt plea to ALL GSRs to please, please, ask your groups to get behind the telephone service and recruit more 12th Steppers – emphasize that the West Kent ‘phone service desperately the support of the groups.  If he can’t add names to the 12th Step lists then we will struggle in the future to get as many newcomers to our meetings.

Dermot distributed a very helpful leaflet about 12th Stepping and the telephone service, which clearly explains what the 12th Step List is, a little about the history, how it works, the requirements to be a 12th Stepper, why members should be on the list, how to sign up and guidelines for making a 12th Step call.  He asked GSRs to please draw their group members’ attention to this excellent leaflet and also to the little blue card ‘Hints and Suggestions for 12 Steppers’ which is available from GSO.  Please remind members that all AAs who have been through the 12 Step programme with a sponsor have a responsibility to carry the message of recovery to the still suffering alcoholic and to give back what they were so clearly given.  

Dermot has requested that each individual group compiles their own list of 12 Steppers.  If there is any confusion as to the whereabouts of your group’s 12th Step List please start from scratch and compile a new list.  In time, he is looking into sending out lists to GSRs of the group members he has currently got on his lists (with their personal numbers blanked out) so that individuals can check for themselves whether they are or aren’t on the list – then those who qualify but aren’t on it can add themselves to it.  Meanwhile please send him your updated lists if you haven’t already done so. 

4.Request from 2 Regional Officers to visit and address our intergroup
a)Regional Chair - Our Regional Representatives reported to the assembly that the Regional Chair, Alan T, has visited several intergroups since his election in September 2016 and would welcome invitations from other areas to attend their assemblies to introduce himself and stress the importance of Region in the AA Structure.  If there are any questions or issues members may want to raise he will be happy to answer them, but essentially he will be there to listen, learn and answer questions – so that he can help to share experience around the Region.  Graham H proposed that we issue an invitation to Alan T, Regional Chair, to attend out next intergroup assembly on 14th July 2016, which was seconded by Tony M.  A vote was taken by a show of hands and it was unanimously agreed to invite Alan T to our next assembly. 

b)Regional Share Liaison Officer – As West Kent have been experiencing difficulty finding a Share/Liaison Officer, Fiona S, the SER Share LO, asked at the Regional assembly in March, if she could also visit our next assembly in an effort raise some interest in doing this service.  Whilst this was being discussed by the intergroup, John G, GSR Rochester Wednesday, asked if he could put himself forward for possible election as the Share/Literature LO.  There were no objections voiced so he was nominated by Darren F and seconded by Brian Y.  The usual election procedure was followed culminating in John G being elected with a majority vote.  This obviously negated the need for the Regional Share LO to visit.  Shirley S to inform her of John G’s election.

GSR Reports

Aylesford
•The Aylesford Priory meeting is doing well (average numbers have dropped a little of late).
•We have a good number of visitors and newcomers.
•Some service positions are vacant.
•We have male and female greeters.

Brian Y Outgoing GSR
Martin S Incoming GSR

Chatham Sunday
No GSR
 
Chatham Tuesday 
No report received.
Steve S GSR

Chatham Friday
No report received.
Ken G GSR

Cranbrook
No report received.
Nick W GSR
 
                                                                                                                                                                                                                                                                                  Ditton 
•Ditton continues to attract around 15-20 people each week.
•We have readings from the living sober book. 
•We also concentrate on a step each month as well. 
•We send regular donations to Intergroup and at the moment all positions are filled.

Mark H GSR

Gillingham Wednesday
No GSR

Gillingham Thursday (Twydall)
Ladies First Recovery
•All service positions filled.
•Fully self-supporting.
•Regularly contribute to WKIG.
•Regular newcomers who find the experience a comfortable and safe one. 
•Good ambience and warm welcome. 

Milly M GSR

Gillingham Saturday
•La Phene elected as secretary.
•All other service positions filled.
•Attendance mixed  gender, usually 10+

Denis G GSR

Goudhurst
•Regularly attended by 12-15 members and peaking over 20 on occasions.
•All positions in the group are currently filled.
•The group is self-supporting, forwarding money to intergroup as and when funds allow.

Simon A GSR

Gravesend Tuesday
•Nothing to report.
Ryan F GSR

Gravesend Wednesday Lunchtime
•Numbers attending this group have picked up and although (possibly because) it is still a small group (typically 5-10 people), it seems popular with newcomers and returnees.  
•The group conscience has resulted in all meetings becoming Open Meetings and these are now based on “Living Sober” and “Daily Reflections” readings.  
•The group now has a secretary and, most importantly, a tea person but other service positions are covered informally.  The group is now financially self-supporting and the group finances are no longer precarious.

Phil S kindly provided this report as the group have no GSR
Gravesend Thursday
No report received.
Hugh C GSR

Hildenborough Friday

Nothing known about this group.

Isle of Sheppey
•The Sheppey group would firstly like to convey our sincere thanks to the groups who contributed literature to our newly formed group.
•With the exception of a GSR, at this present time, all our other positions are covered.  
•To date, the group has a good attendance level, which is also encouraged by participation of some of the inmates from the Open prison on the Island.  
•However, we are very aware, due to our location, that we will continually need attendance support.  I therefore respectively ask all members & GSR's, especially with the better weather approaching, to continue to advertise/mention, our group at every opportunity.

Gwen B (Acting GSR)

Maidstone Monday
There have been no changes and there is nothing new to report.

John M GSR

Maidstone Tuesday & Friday Lunchtime (reports combined)
•Both groups continue to be financially secure with a good mix of genders, newcomers and old timers. 
•Sobriety chips are appreciated by newcomers as well as members in the early stages of their sobriety.
•Topics are based on Big Book readings on Tuesdays and Living Sober on Fridays.

Norby D GSR

Maidstone Wednesday
•Since the last assembly we have moved from St Lukes to the Lakeside Lounge, next to the Trevor Gibbens Unit, Maidstone Hospital, Hermitage Lane, ME16 9PH.  
•As this meeting is held in hospital grounds this is a ‘No Smoking’ establishment.  The only possible exception is to smoke in your own car.  
•There is a further requirement from the hospital - that we keep an attendance list, first names only, for fire regulations.  
•Also drivers are required to leave their registration numbers.  The benefit of this is that if you should get a parking ticket the management will be able to get it cancelled.  
•As for the meeting, attendance is good with 15-20 people.  
•All service positions are filled.
•We look forward to many visitors in the future. 

•This report was kindly provided by Phil S as Gordon J was on holiday at the time of the assembly.

Gordon J GSR
Maidstone Thursday
•The meeting is still fully self-supporting with all service positions filled.
•We have seen falling numbers over the past few months ranging from 6-15 at each meeting.
•We still get regular newcomers who are greeted and made to feel welcome.
•The meeting does give out sobriety chips on a regular basis. 
•The meeting is a probation chit meeting but to date has never been asked to provide One.
•We discussed disabled access and the Church has a provision for access, but unfortunately there are no disabled toilet facilities and no plan for there to be any in the near future. 

Dermot G GSR

Maidstone Friday Lunchtime
See Maidstone Tuesday for combined report.
Norby D GSR

Maidstone Saturday
•We have a regular attendance of between 15 and 20 members.
•We are fully self-supporting and are in a position to donate to Intergroup.
•We have a full complement of service positions, with the exception of a female greeter.
•We continue to have newcomers attending, which enables us to fulfil our Primary Purpose.
•The venue (Trinity Foyer) has full disabled access and facilities.

Craig L GSR

Marden
No report received.
Alistair P GSR

Newington
•This fairly small meeting continues to be friendly and well supported by regulars. 
•All posts are filled.
•Some contributions have been made to intergroup. 

Jenny T GSR

Paddock Wood
No GSR details of this group are known.
 
Rochester Monday
•We are self-supporting making regular contributions to intergroup.
•All service positions are filled.
•Regular attendance of 50 members.
•We have a good number of newcomers attending.
•Sponsorship is encouraged.
•We have had a group conscience on Monday 17th April 2017.

Lynden S GSR  
Rochester Wednesday Lunchtime
•All service positions are filled.  
•The group is self-supporting and making regular contributions to Intergroup.  
•We have a regular attendance of 14 – 15 members, the majority of which are female.  
•We are an open meeting with full access and WC’s for disabled members.
John G GSR
Rochester Saturday 
•Meetings are well attended, mixed gender.
•All service positions are filled.
•We are fully self-supporting and send regular money to Intergroup.

Dawn S GSR

Sevenoaks Sunday 
•The Sevenoaks Sunday AA Group meets at St Marys Church Hall, Kippington Road. 
• The building has a welcoming entrance hall where members can chat before and after.  
•All meetings are “open” and we are wheelchair accessible with disabled facilities. 
• The meeting has 25-35 attending with a good mix of sobriety length.  
•We make regular contributions to Intergroup. 
• All service positions are filled.

James S GSR

Sevenoaks Wednesday
No written report received.
Mal W GSR

Sittingbourne
•Sittingbourne Monday has a 7.45pm start. 
•We have well attended meetings averaging thirty plus.
•We operate a chit system which is in regular use.
•The group funds separately chips for length of sobriety.
•All our service positions are full including a recently appointed greeter.
•We make regular contributions to intergroup.
•Plenty of parking available at the rear of venue.
 Eve I GSR
Strood
•The group has Open meetings every Thursday.  Doors open at 7pm where hot drinks are available and a chance for a chat.  Meeting begins at 8pm.
•There continues to be strong numbers often over 50 with a mixture of both men and women. 
•There are regular newcomers to this meeting and a good balance between newcomers and old timers with many members able to sponsor.  
•There are refreshments available after the meeting and again another chance for a chat. 
•All service positions are currently filled.  
•The group is fully self-supporting and continues to make regular contributions to intergroup.

Stephen Y GSR
Tonbridge Monday
No report received.
Mick G GSR

Tonbridge Wednesday Morning
No GSR

Tonbridge Wednesday Evening
•This is a new meeting established February 2017.  It has settled on being a 1 hour Step meeting with a guest chair that focusses on the day’s Step.  
•Attendance is good with several newcomers.  
•Unlike other meetings in the building, this meeting is accessed through the front of the building but it does mean that we have good wheelchair access and disabled toilet facilities. 
• All service positions are filled other than treasurer; the secretary is standing in for the treasurer for now.  
•We are covering the rent and other costs but it is a little too early to contribute to Intergroup at the moment.

Bob H GSR

Tonbridge Friday Lunchtime
 No GSR 

Tunbridge Wells Sunday
•The group is well attended and regularly attracts around 20 – 25 people.  There are a good number of people with long term sobriety and it also attracts many newcomers.  
•The group carries a strong message of recovery and offers a warm, welcoming atmosphere.  
•A speaker is invited every week to share their experience, strength and hope with the group.  
•Sponsorship is offered and this is announced at the end of the meeting when those willing to sponsor people make themselves known.  
•We have a list of members able to respond to 12 step calls.
•The service positions in the group are currently all filled apart from greeter, which should be filled next week.  Several positions are also up for renewal next week.  We expect them to be filled.  
•We make regular contributions to intergroup and we intend to become much more involved in matters from now on.
•The meeting is not wheelchair accessible. 

Willie S GSR

Tunbridge Wells Monday 
•All is well.

Richard W GSR
Tunbridge Wells Tuesday
•The meeting is very popular and continues to grow with attendance of at least 30 people, including regulars and newcomers who return.
•We are self-supporting making regular contributions to intergroup.
•All service positions are filled and other members are happy and keen to cover if there is sickness or work commitments.
•We looked into disabled access but it’s not possible at our venue as we can’t change rooms.

Donna S GSR

Tunbridge Wells Wednesday
•This group has an average attendance of 20.
•All our service positions are filled.
•We are making contributions to intergroup.
•At a group conscience we discussed the lack of meetings with disabled access in Tunbridge Wells and it was decided to ask the church if we could use the room downstairs but this was not possible and at present we haven’t approached any other churches.
Chris I GSR

Tunbridge Wells Thursday Lunchtime 
No report received.
Dawn B GSR

Tunbridge Wells Thursday Step & Tradition
•This group has between 15-20 members.
•All service positions are filled apart from that of GSR.
•We are fully self-supporting.

Chris I (Acting GSR)

Tunbridge Wells Friday
•The Tunbridge Wells Friday night meeting has been going for 18 months and numbers have grown consistently.  We now expect between 15-20 attendees each week. We have a strong contingent of home group attendees and we meet both before and after the meeting for coffee/food etc.
•We carry a broad selection of AA-Approved literature at the meeting which is kept well-stocked and includes various guides and "Who Me?" packs etc.
•We have several service positions up for imminent re-election ie: Chair Finder; Male Greeter; Female Greeter; Treasurer and Tea Person.
•Our service positions are always agreed at a group conscience and these positions will hopefully be re-assigned at our next group conscience on Friday 28th April.
•Newcomers regularly attend the meeting and we offer sponsorship at the end of every meeting.
•We have chairs visiting from far and wide and the meeting carries a strong message of recovery using the big book of Alcoholics Anonymous with a sponsor.
•The group is a regular contributor to WKIG, having sent 490 since 29th June 2016.  Our last payment was 80 on 14th April 2017.  We contribute an average of 50 per month. 

Andrew S GSR

Tunbridge Wells Saturday 
Saturday Sunrise: 8.30am
•Well attended meeting, currently growing.
•A few new people but the majority are regulars.
•All service positions currently filled.
•Rent paid up to date and making regular contributions to intergroup.

Kate LB GSR
Tunbridge Wells Saturday 
Saturday: 11am meeting
No report received.
John R GSR

Wainscott
•The group meets regularly and typically attracts 8-14 members to its meetings. 
• It is a “chair and share” meeting except for the first meeting of the month when it has a Step or Tradition meeting.  
•All service positions except GSR are filled and the group is self-supporting, sending occasional contributions to WKIG. 
• Possibly due to its location away from significant urban centres and poor public transport links, the group only attracts occasional newcomers…few continue attending the group, those who stay in AA seeming to gravitate towards the larger groups in the Medway Towns centres.

Phil S Alternate GSR

Liaison Officers’ Reports 

HEALTH LIAISON OFFICER

Activities conducted during the period from January - end of March:-

1.Kenward Trust meetings are still ongoing – once every 4 weeks.  Meetings are chaired by Mark G and only open to residents.  2017 dates are:  April 25th, May 22nd, June 20th, July 17th, August 14th, September 12th, October 9th, November 7th and December.  Male chairs are required for each meeting.  I am sure anybody available to chair would assist Mark.
2.Kent University – still in progress re: course in 2017/18 academic year for medical students on the Medway Campus – I’m waiting to see what we can do to provide information speakers to help educate students about the role of AA.
3.Am trying to arrange a PI session with the Family Drug & Alcohol Court for Medway & Kent (NHS) – have provisionally booked for 10th May.
4.Building bridges with London North Kent Intergroup – One scheme is sending a letter to all doctors surgeries.  I suggest that we do the same.

Andy H

EMPLOYMENT LIAISON OFFICER
Position is vacant.

CONVENTION CONVENOR

Convention leaflets have been delivered to all groups.  Al-Anon have agreed to participate and all is going ahead well….. Chairs have been found and helpers for tea and coffee have been put in place but I have not contacted the Share magazine as yet.

Dawn B  
ELECTRONIC COMMUNICATIONS LIAISON OFFICER

Since my last report, everything still remains relatively quiet, with only a few alterations and additions to the website.  Copies of the minutes of the intergroup meetings can be found at www.aa-files.org.uk.  The username is WKIG3 and the password is hegret94.  This site is only viewable with these details so cannot be read by people outside the Fellowship unless someone has provided the logon details.  This logon only gives permission to view - it does not allow for alterations, neither does it allow users to upload documents.  
My contact details will be changing to philscott1@outlook.com.  My phone number remains the same - .

Phil S

PRISON LIAISON OFFICER
Nothing to report at this time.
Dave K
TELEPHONE LIAISON OFFICER
Telephone Responders Filestore
I am pleased to announce that after a meeting with James P (H&R TLO) I now have full access to the telephone filestore files and have started in earnest to update what I can from what is being passed on to me from a great bunch of responders in all areas covered including Hastings and East Sussex. 
Two new through-the-night responders were sponsored into service in during the last two weeks by myself and James, so now all 28 responder slots are now filled.
I have recently created an email group for both our current responders and reserve responders (together) so that we can request and pass information back and forth which seems to be working.  I may add East Sussex responders temporarily to the list until they find a new TLO but I will take guidance on this first.

Reserve Telephone Responders
I have started to work my way through the reserve telephone responder list and have found a few people that wish to be removed, which I will do over the weekend.  I would point out here that I am removing people but not adding!  More reserve responders really would be great.  If anyone wishes to become a reserve responder (answering calls on the helpline) once in a while then please don’t hesitate to contact me and I will happily meet for a coffee and talk you through the procedure.

12th Step Lists
‘Carrying the message to the suffering alcoholic’
We are all struggling on the ‘phone service getting hold of people to carry out 12th Step calls, especially women, most of the lists are out of date and these too I am working my way through to remove people that have either moved away, passed away or feel they no longer wish to be on it.
This sad as I feel I am only removing people and not adding to it!
This is where I put in a sincere heartfelt plea to ALL GSRs to please, please gather some info for me (New 12th Steppers, ratified by your home group) and to promote the ‘phone service as I and the other responders really feel this is as important as the meetings themselves.  
If we can’t add names to the 12th Step lists then we will struggle in future to get as many newcomers to our meetings.  I will be following this up with a leaflet about 12th Step and the telephone service which Bournemouth have kindly given me the base of which I hope to have ready for the next assembly.   

Dermot G (TLO, WK)

Dermot.geelan@gmail.com 
Home group: Thursday 8pm St Luke’s, Maidstone
PUBLIC INFORMATION LIAISON OFFICER






Dear All,

The Public Information Events 2017

Encouraged by our activities last year the WKIG Public Information sub-committee (PISC) has come up with some initiatives for 2017.

Initiatives 1

Based on the November 2016 Public Information Seminar, the committee proposes running an identical event in 2017. The committee is investigating alternate location to the Maidstone area in an attempt to attract a different set of attendees.

Initiatives 2

The committee plans to run a number of smaller events in different location throughout the WKIG area. The idea is to reach out to WKIG meetings and run a PI session before an AA meeting. For example, the pilot event will be held on a Monday evening from 5pm-7pm before the Rochester Monday meeting, we will invite local professionals to drop in and offer them the chance to attend the open AA meeting after the PI event. PISC will cover the cost of the additional venue rent prior to the meeting.

Would GSR please consult the conscience of their meetings and contact me if they are interested in participating in this initiative. 

Point to assist GSR in answering questions from the group’s members.

•We would ask for the meetings help in contacting the property owner to arrange the venue
•PISC will cover the cost of the additional venue rent
•PISC will the professional with the relevant AA lecture and information materials out of the PISC budget, no cost will be born directly by the meeting
•Your meeting would have to be an ’Open’ meeting on that night
•Members of the meeting will be able to participate in the PI event, but number will be strictly limited and service position are allocated by the PISC
•Meetings have every right no to participate in line with Tradition 4
•Meetings may run their own PI events in line with Tradition 4

If you have any other questions, you or your group would like answered please do not hesitate to contact me.

Darren F
Public Information Liaison (West Kent Intergroup)
Telephone: 
Email: frewind@hotmail.com 
PROBATION LIAISON OFFICER
Action
I have given talks to Probation and Offender management teams in Medway.
Chits:- 

Participating Groups 
Is the following information correct? 
Do the groups in red want to join the chit system or stay outside of it?
Tony M (PLO)

tonymould1@sky.com  

 
Monday 
Tonbridge TN9 1SG 12 noon 
Maidstone ME14 2LH 8:00pm   Chit 
Wainscott ME2 4LG 8:00pm   Chit  
Tunbridge Wells TN1 2LY 7:45pm   Chit
Rochester ME1 1LS 8:00pm   Chit 
Marden TN12 9JX 8:00pm   Chit 
Sittingbourne ME10 1DRP 7:45pm   Chit

Tuesday 
Chatham ME4 4DT 8:00pm 
Maidstone ME14 1RU 12noon   Chit
Gravesend DA12 1BB 8:00pm   Chit 
Tunbridge Wells TN1 2LY 6.30pm   Chit 

Wednesday 
Rochester ME1 1LS 12 noon   Chit 
Paddock Wood TN12 6DY 12 noon
Gravesend DA12 1DX   12 noon  
Sevenoaks TN13 3TJ 8:00pm 
Gillingham ME7 1LX 8.00pm   Chit
Newington ME9 7JJ   7:45pm   Chit
Tunbridge Wells TN1 2LY 8:00pm   Chit  
Maidstone ME14 5AW 8:00pm   Chit
Tonbridge ME9 1SF 7.00pm



Thursday 
Twydall Gillingham ME8 6JU 8:00pm 
Tunbridge Wells TN1 2LY 1:00pm   Chit 
Tunbridge Wells TN1 2LY 8:00pm   Chit 
Gravesend DA12 1EN 8:00pm   Chit 
Strood ME2 4TJ 8:00pm   Chit 
Maidstone ME14 5AW 8:00pm   Chit 

Friday
Chatham ME4 4DT 8:00pm 
Tonbridge TN9 1DH 1:30pm
Hildenborough TN11 9HT 7:30pm 
Ditton ME20 6AE 8.00pm   Chit 
Goudhurst TN17 1AN 8.00pm   Chit  
Maidstone ME14 1RU 12:00pm   Chit 
Saturday 
Tunbridge Wells TN1 2LY 8:30am TN1 2LY   
Tunbridge Wells TN1 2LY 11:00am 
Maidstone ME14 1LY 6:30pm   Chit 
Gillingham ME7 1LX 6:30pm   Chit 
Rochester ME1 1LS 10:45am   Chit 
Cranbrook TN17 3DN 8.00pm   Chit 
Sunday 
Chatham ME4 6PU 11:30am
Tunbridge Wells TN1 2LY 7:15pm
Sevenoaks TN13 2LL 8:00pm   Chit
Aylesford ME20 7BX 7:00pm   Chit  
 

ARMED SERVICES LIAISON OFFICER
Position is vacant.

YOUNG PEOPLES’ LIAISON OFFICER
There is nothing for me to add to my previous report.
Helen Y

ARCHIVIST
Position is vacant.

SHARE/ LITERATURE LIAISON OFFICER
Position was vacant at the time of this assembly.

REGIONAL REPRESENTATIVES’ REPORT 
There have been two Regional Assemblies since our last West Kent Intergroup Assembly on January 20th – the reports have been combined - hence the unusual length of this report.

Regional Workshops /Regional Assembly - 22nd January 2017 and Regional Assembly - 19th March 2017.  

Regional Workshops:
•Attendance: There were only 2 West Kent Officers in attendance at the January Workshops. 
•Armed Services – There is a lack of serving officers poor attendance at the workshop.
•Treasurer – Poor attendance at the workshop.
•Prison – No attendance at all at this workshop.
•PI & Employment – There was discussion around advertising AA literature in health situations and the benefits for and against continuing to do so.
•Reg Reps – It was agreed that Region Reps should sponsor new Region Reps into service.
•Share – This report felt that every group should support this publication.
•Telephones - Reiterated that keeping the 12th Step List is essential.
•Probation – No attendance at all at this workshop.
•Traditions and Concepts – Concepts 1 & 2 were discussed – It was suggested that 2 Traditions and 2 Concepts be discussed at each Workshop.  Another suggestion was that Intergroups should display the 12 concepts scroll at their assemblies.
•Conference Delegates – Discussed the question: Should we have a ‘Questions for Conference’ workshop at Intergroup level to encourage more AA groups to participate and to send in their groups’ responses? 

•Have any West Kent Intergroup Officers who have attended the SER Workshops between January 2016 and January 2017 been refused reimbursement of their travelling expenses by the Regional Treasurer?  The reason for asking this question is that there was yet again confusion on the part of Region at the January Workshops.  Shirley S was asked by the East Kent Chair to support his request at the time.   The Regional Chair was referred to the Region’s Aims & Structures where it clearly says that they are responsible for reimbursing Intergroup Officers who attend the workshops, following which, they accepted that they were wrong and he was then reimbursed.  The only members who are not reimbursed are visitors.  If this happens to any West Kent Officers in the future, please query it because it can quickly be rectified and this could be a reason why a lot of the Workshops were poorly attended by intergroup officers across the region. 

•Nominations and Elections
January:  Sue D (Mid Surrey Intergroup) was elected as Regional Employment Liaison Officer.
March:  Mark F (East Kent Intergroup), John S (also East Kent Intergroup) and Shirley S (West Kent Intergroup) were elected as Alternate Conference Delegates.

•South East Region Vacancies 
Regional Telephone Liaison Officer
Regional Young Peoples’ Liaison Officer
Southern National Convention Committee Member

•Upcoming 2017 Regional Vacancies
Regional Armed Services Liaison Officer
Regional Electronic Communications liaison officer
Conference Delegate 

•National Vacancies 
Full details here:  http://www.alcoholics-anonymous.org.uk/Members/Service/Vacancies 

•Conference Delegates Reports
Individual Delegates reported on the Pre-Conference responses to their specific Committee’s Questions received from the South East Fellowship and in most cases there followed a brief discussion.  West Kent’s responses were well received and the visiting delegates were very complimentary about the commitment reflected by this Intergroup – ‘the depth of background knowledge and the evident thought that had been given to the questions was clearly demonstrated when the GSRs delivered their groups’ responses. 

•Specific items from Regional Officers’ Reports:-

Regional Chair (Alan T)
Since his election in September, Alan T has visited several intergroups and would welcome invitations from other intergroups to attend their assemblies to talk about doing service at Region and to also find out what each intergroup is all about.

Regional Vice Chair (Guy D)
Guy D encouraged more variety of literature at some group meetings.  He particularly recommended the recently published leaflet ‘The God Word’ as excellent reading for new members struggling with the ‘God’ concept. 

Regional Treasurer (Liz W)
1.Talked in detail about the Fellowship’s prudent reserve which was far too in-depth to put into this report.  Her full report will be in the minutes of the March Regional Assembly when they are published on the SER File Store for anyone who wishes to read it – Filename: Southeast 3 Password: normal
2.Regional Reps were asked to inform their intergroup Treasurers to bank their contributions to Region with a reference so that she knows where they have come from.  
3.She is now using her new generic email address which is: seregion-treasurer@gmail.com
4.Region is falling short of the soon to be made, next contribution due to GSO – Regional Reps were instructed to ask Intergroup Treasurers why some of them aren’t sending money to Region.  (Region Reps to check that all Treasurers have the correct bank details).

Board Trustee (Peter F)
In his last report in January Peter F, Board Trustee, encouraged interested members to come forward to help with the fairly newly introduced “Chat Now” website service.  Applicants for this service will need to be endorsed by their Inregroup or Region.  Full training will be given.  Full details can be found here:  http://www.alcoholics-anonymous.org.uk/Members/Service/Disciplines/ElectronicCommunications/ChatNowService

•Regional Liaison Officers’ Reports 
Information of particular relevance to the intergroup has been taken from the RLOs’ reports and given below:-
Archivist (John M)
John M will be standing down in November after 10 years of service as Regional Archivist.  To date, Nick H has been nominated by Southdown Intergroup.

Electronic Communications (Peter W)
All Regional Officers should now be using the new AA generic email addresses.  If anyone has trouble accessing the system please contact him – peterwilliams471@btinternet.com Tel: 07986 604280.

Prisons (Brian P)
Brian P asked Region Reps to inform their Prison LOs that given recent changes in the email system, he has lost all contact details and thus, has not received anything from anyone, including GSO.  He has asked:-
1.That all intergroup Prison Liaison Officers get in touch with him please.
2.That they confirm whether or not there are any prisons in their area.
3.If ‘Yes’, whether those prisons have meetings or not.  His contact details are: prison.liaison@aa-seregion.org.uk  Tel: 01794-511926/07810 092584
4.GSO has prepared a number of general information sheets for those interested in prison service including Prison Postal Service and The Clearance Procedure.

Probation (Lesley G)
Lesley G voiced her disappointment that no intergroup Probation or Prison LOs at all were in attendance at the January Workshops.

Share (Moira S)
1.There are only 2 intergroups in the South East, including West Kent, without a Share/Literature Liaison Officer.  As we have had this vacancy for quite a while she has asked for an invitation to visit our next assembly in July to briefly speak about the role in an effort to help fill the vacant post.  (Region Reps to get back to her following this assembly.)   
2.Good news is that, at last, a new Editor for the Fellowship Diary & Calendar has been appointed and if you look in the spring edition of AA Service News (Page 30), you will see that members are invited to submit photos, taken personally, for inclusion on the calendar.  Deadline: 15th June 2017.

•Southern National Convention Committee 
Carol W asked that all South East Intergroup Conventions display a flyer advertising the SNC – (further details of the Convention can be found below.)  

•Regional Representatives’ Reports 
Specific items from the various reports are given below:-

Brighton 
1.Have a new QR Code on their local ‘Where To Find’ which can be scanned with mobile ‘phones and tells you where the nearest AA meeting is.   They reported that it is going very well with over 2000 people having used the option. 
2.Brighton intergroup have created a new liaison position and have now elected its first Homeless LO who will work closely with the PI and Health LOs.

Northdown 
Have Liaison Officers attending group meetings to talk about their service positions to encourage members to take up intergroup service.
•AOB:  
1.Safeguarding new members in regard to ‘13th Stepping’ – several intergroups are aware of instances relating to this particular problem – not solely targeted at women members.  After consulting the assembly, the Regional Chair asked for this to be an item on the next Regional Assembly agenda in June for further discussion.   There is a new leaflet now available from GSO entitled ‘Violence & Personal Conduct’ which members may find helpful when dealing with problems such as this.

2.There are a considerable number of service positions unfilled at intergroup level across the region.  This has an adverse impact on service positions being fulfilled at Region.  All are encouraged to seek willing members at group level to attend Intergroups and fill vacant service positions. 

•Dates of upcoming South East Region Conventions
West Kent Mini Convention – ‘Recovery, Unity, Service’ – Sunday 4th June 2017. 10.30am-4pm at Aylesford Community Centre, 25 Forstal Road, Aylesford, Kent ME20 7AU. 
Mid Surrey Intergroup Convention – ‘There Is A Solution’ – Saturday 17th June 2017 - 9.30am -7.30pm at The Millmead Centre, Guildford Baptist Church, Guildford GU2 4AZ
Northdown Mini Convention – ‘Cunning, Baffling & Powerful’ – 21st July 2017, 10.30 for 11am start at Shawford Parish Hall, Pearson Lane, Shawford, Winchester, Hampshire SO21 2AG.
West Sussex Mini Convention – ‘Principles Before Personalities’ – Sunday 16th November 2017, 11am start.
Southern National Convention – ‘Anonymity is the Spiritual Foundation’ – 1st, 2nd & 3rd September 2017 – Day Visitors welcome.  Mill Rythe Holiday Village, 16 Havant Road, Hayling Island, Hampshire PO11 0PB
3rd Magical History Tour (Archives) – 15th October at Maidstone Community Support Centre, 39-48 Marsham Street, Maidstone ME14 1HH.  Time to be confirmed at a later date.

•  10am arrival & coffee.  Assembly 10.30am-4pm.


•Next South East Regional Assembly (Post Conference): Sunday 11th June 2017 
10am arrival & coffee.  Assembly 10.30am-4pm

•Visitors are encouraged and welcome – Come along to see what it’s all about.  Venue: London Meed Community Primary School, Chanctonbury Road, Burgess Hill, West Sussex RH15 9YQ.  

Lynden S Lynden.Stanley@hotmail.co.uk 
Shirley S shirleysage@hotmail.co.uk 
Brian Y briancyoung@hotmail.co.uk 

Chairman’s Report
My thanks to Mick H for deputising for me at the last assembly in January.  Also I would like to thank all those who attended the Pre-Conference meeting with the conference delegates.  I know in talking with them briefly how they valued the level of thoughtful and wide-ranging input, they were also impressed with some of our recent efforts in particular around our use of the Confirmation of Attendance chits at many of our meetings. 

Later this year our area along with East Kent and Hastings and Rother are the target venue for the Magical History Tour.  This event draws on the AA archives within the South East Region with its aim to make members aware of the Fellowship's history, from birth to today.  Marston P has kindly stepped forward to represent West Kent on the committee organising it.  He will need some help from other volunteers to help out particularly on the day.  Keep Sat 7th Oct free.  The event will be at the Aylesford Community Centre – home of our convention.  Some details are available at http://www.themagicalhistorytour.org/ 

I also remind everyone of our Mini-Convention date of 4th June at Aylesford Community Centre.  I trust it will be another hugely successful day like previous West Kent Conventions.

Graham H 
WKIG Chairman
graham.hunt@hotmail.co.uk
 
Vice Chairman’s Report
I had booked the assembly hall for the 24th June for the concept workshop in addition I had arranged for a speaker to share on the concepts.  Because the speaker didn’t feel he needed more than half an hour to cover his theme I felt an additional workshop for GSRs could follow.  The theme would be Group Conscience embracing Business, Inventory and Traditions.  In addition I asked and obtained a member to chair this part of the Workshop.  However I was informed that the date was inconvenient, so I have decided to cancel my arrangements because it seems events have overtaken me and an event has made my efforts unneeded at this time.  I will look again maybe after the summer to stage a GSR workshop.  

Mick H

Treasurer’s Report
1st January  to 21st April  2017
 As my spreadsheet indicates as of 21st April we now have 3595.13 in available funds. This accounts for the prudent reserve of 500.00 + 500.00 ring-fenced for P.I events.

Unallocated contributions are as follows:-

•20/02/17150.00 (Cash Paid into Oxford Circus branch of HSBC)
•20/04/1750.00 (Bank Transfer Ref: Campling Assoc  TP)

Please can GSRs pass on a copy of the treasury report to their group treasurer, so they can confirm intergroup has received their group’s contributions.  If you recognize any of the unallocated contributions as your group’s please let the intergroup treasurer know.

Generally group treasurers have been very good at keeping us up to date but this is a lot in unallocated receipts.  Perhaps GSRs could continue to reinforce the need for treasurers (if they want contributions to be allocated to their group) to inform the WKIG treasurer if they have made cash contributions by either sending in the paying-in receipt or a short note by email. 

There has been an increase in payments by BACS.  If treasurers wish to pay by BACS it is essential that they indicate which group the contribution is coming from and whether it is a normal contribution or gratitude week i.e. T/Wells Weds (am or pm) C (or GW for Gratitude Week).

All that remains is for me to ask Group Treasurers to continue the good work of letting us know which group their contributions are from and to keep them informed of any changes in contact details.

Group contributions should be made to “West Kent Intergroup”

Stewart Noonan. 

Mobile:  
Email: tmsltd15@gmail.com

Bac’s Details
West Kent Intergroup
ACC: 81135724
Sort : 40-31-06

•Stewart T proposed that 3500 should be send to Region and the intergroup unanimously agreed to his proposal.

* SEE APPENDIX A FOR FINANCIAL SPREADSHEET

Secretary’s Report
For those GSRs who may not be aware - Gratitude Week is coming up in the week around the 10th June.   Treasurers please ensure that when you send your group’s donation to intergroup that you clearly indicate that it is for Gratitude Week. 

May I remind Liaison Officers to remember to send a copy of your report to your respective Regional Officers as there are complaints across the region about this at every Regional assembly.  

New GSRs please make sure that you have given me your full contact details. You are also asked to familiarise yourselves with the West Kent Aims & Structures.  Please let me know whether you would like a hard copy posted to you or an electronic copy.

There are some groups who are not in receipt of the AA Service News which is sent out by GSO three times a year to all groups in the GB Service Structure and also to all Intergroup and Regional officers.  If your group is one of those groups who are missing out, GSO asks that you please contact them and check who is listed as the “mail contact” on your group’s PINK FORM and if necessary update your group’s details.

I will as usual be sending out the GSRs’ Aide-Memoire within a couple of days of the meeting.  This means that anything that needs taking back to the groups is available almost immediately which is the objective of the Aide-Memoire.  However, I am going to be away for almost 3 weeks from next Thursday and I doubt  that I can get the minutes out before then.  The Secretary’s Timeline for the minutes to be sent out is within 3 weeks of each assembly which would be while I’m abroad - 12th May, so I am asking for the intergroup to approve an extension of 10 days to allow me to get them finished, approved by Graham H and sent out by Monday 22nd May – obviously those who receive them by post this will be a day or 2 later.  

Our next assembly will be Friday 14th July 2017.  This will be our Post Conference Assembly.  For anyone who is new to intergroup, this is where the two Conference Delegates who attended our pre-Conference assembly give feedback on this year’s Questions for Conference.  Unlike our Pre-Conference assembly, this is only the first item on the agenda, after which the normal assembly format is followed so all members are required to send in their reports and be in attendance.  

Lastly, please make sure that you have signed the circulated attendance sheet to ensure that your name is recorded in the minutes as having attended the meeting.

Date of next assembly:  FRIDAY 14th July 2017.  

•Advance notice for your diaries:  The next Regional Workshops are be held on Sunday - 24th September 2017

Shirley S
Secretary   shirleysage@hotmail.co.uk  Tel: 
AOB
1.Prison Correspondence Service
Shirley S has been asked by Steve Hexter, Administrator at GSO, who deals with the AA Prison Correspondence Service, to inform West Kent members that there is a shortage of male members to correspond with male inmates who have expressed a wish to correspond with a male member in recovery.  Being involved in the prison correspondence service herself she reassured anyone who might be interested that it is managed with the strictest of confidence.  Once you have confirmed with GSO that you wish to become involved and given them your contact details they keep you on file and you won’t hear anything else until they have a prisoner who has expressed a wish to correspond with someone in AA.  Steve will then write to you to let you know that x is waiting for a letter from you and gives you the inmates name, prison number and the address of the prison.  They give you written guidelines about what you should and shouldn’t disclose in your letters and when the inmate replies to your letter, they send it via GSO, who then forward the letter to you.  It is very rewarding service.  Further details can be obtained from:- Steve Hexter, Administrator, Alcoholics Anonymous, GSO, PO Box 1, 10 Toft green, York YO1 7NJ Tel: 01904-629091 aainformation@gsogb.org.uk 
 
2.2017 AA Service & AA Structure handbooks for GB
Shirley S recently sent for copies of the 2017 AA Handbooks for all the intergroup officers.  GSO sent her 19 extra sets in error which they didn’t want returned as it would confuse their recent stock take, so she offered them to the groups on a first come, first served basis.  Those GSRs whose groups  haven’t yet acquired copies can still order them from GSO via the normal literature order form – they are free of charge and there is no charge for postage and packing. 

The meeting closed with Tradition 7 followed by the Serenity Prayer.

•SEE APPENDIX A FOR FINANCIAL SPREADSHEET. 

•The following can be found at the back of these minutes:- 
a)GSRs Aide Memoire
b)Liaison Officers’ contact details
c)West Kent Intergroup Officer Vacancies
APPENDIX A

 

WEST KENT INTERGROUP ASSEMBLY 21st APRIL 2017

AIDE-MEMOIRE FOR GSRs

1.Please announce the following WKIG vacancies at regular intervals between now and the next assembly in July.  

(i)ARMED SERVICES LIAISON OFFICER
(ii)EMPLOYMENT LIAISON OFFICER
(iii)ARCHIVIST

Upcoming vacancies:- 
Chairperson - Graham H, the current Chairperson, rotates out after the September assembly, so ideally we would like to elect his successor at the July assembly so that Graham can sponsor them into the position.  This service position is open to both men and women, as are all AA service positions.

Regional Representative - This vacancy is for a 3rd Regional Rep.  Anyone taking up this role will be working alongside the other two Regional Reps so will be gently eased into the position.  The person elected will take up office following the September assembly. 

•Further details of all the above service positions can be found in The AA Service & Structure Handbooks for GB.

•Nominations for both current and upcoming vacancies are now being accepted – please contact Shirley S - shirleysage@hotmail.co.uk Tel: 01634-313688?07894726903

2.Disabled Toilets - Groups who have full toilet facilities at their meeting venue - If you have not yet done so, please contact Tony M if you would like WC printed next to your group’s name on the local West Kent ‘Where to Find’.  (Tony M - tonymould1@sky.com  Tel: 01795-843673/07590 464700. 

3.West Kent Mini Convention - Is coming up soon on Sunday 4th June 2017 10.30-4.00pm, Aylesford Community Centre, 25 Forstal Road, Aylesford, Kent ME20 7AU.  Theme is ‘Recovery, Unity, Service’.  Flyers are now being printed and are to distributed among the groups.  Please come along and give your support.

4.The 2017 Magical History Tour – This all day event is being held at Aylesford Community Centre, 25 Forstal Road, Aylesford, Kent ME20 7AU.  Flyers soon to be circulated to groups with precise times and other pertinent details.  This promises to be a very interesting event.  If there are any members who have anything connected with the history of AA in Kent please can you contact Marston P who is the West Kent Representative for this event - mgp@blueyonder.co.uk  Tel: 07703 320629.  Please come along and give your support.

5.Twelve Step Lists - GSRs those who still haven’t done so, please update your groups 12th Step List and send it to the Telephone Liaison Officer, Dermot G.  There is especially a shortage of women on these lists.  If there is any confusion as to the whereabouts of your group’s 12th Step List please start from scratch and compile a new list.  The only requirements to be on the list are at least 1 year’s continuous sobriety, have read Chapter 7 of the Big Book, have spoken to your sponsor, a willingness to help a fellow sufferer and a telephone.  GSRs please draw attention to the newly circulated leaflet that was distributed by Dermot G at the recent intergroup assembly.  If you weren’t present or require more leaflets please contact Dermot  Dermotgeelan@gmail.com Tel: 07730 937675

6.Request from Intergroup Treasurer to GSRs - Please pass on a copy of the treasury report to your group treasurer, so they can check that intergroup has received their group’s contributions.  If you recognize any of the unallocated contributions as your group’s please let the intergroup treasurer know. (Stewart N - tmsltd15@gmail.com Tel: 07846 879442.)  (Please see attached report)
7.Your group’s copies of AA Service News - GSRs please check whether your group receives the free copies of AA Service News from GSO three times a year which always contains some interesting AA information.  If your group is one of the groups that are missing out, all you need to do is contact GSO and check with them who they have listed as your “mail contact” on your group’s pink form and if necessary update them.   groupinformation@gsogb.org.uk 
8.Gratitude Week - Gratitude Week is coming up in the week surrounding 10th June.  This is a collection taken in addition to the weekly Tradition 7 collection.  Some groups follow up the week after the initial one to ensure that those members who were absent the first week have the opportunity to show their gratitude.  Group treasurers please make sure that when you send your contribution to the intergroup Treasurer that you clearly label that it is for Gratitude Week.

9.The Public Information Events 2017 - The WKIG PI Sub-Committee have come up with two initiatives for 2017.  Please see below:-

•Initiative 1 - Based on the November 2016 Public Information Seminar, the committee proposes running an identical event in 2017. The committee is investigating alternate location to the Maidstone area in an attempt to attract a different set of attendees.
•Initiative 2 - The committee plans to run a number of smaller events in different locations throughout the WKIG area.  The idea is to reach out to WKIG meetings and run a PI session before an AA meeting.  For example, the pilot event will be held on a Monday evening from 5pm-7pm before the Rochester Monday meeting.  We will invite local professionals to drop in and offer them the chance to attend the open AA meeting after the PI event.  The PI Sub Committee will cover the cost of the additional venue rent prior to the meeting. 

• GSRs please can you consult the Conscience of your group and contact me if they are interested in participating in this 2nd initiative.

•Points to assist GSRs in answering questions from the group’s members.
*We would ask for the meetings help in contacting the property owner to arrange the venue.
*PISC will cover the cost of the additional venue rent.
*PISC will arm the professional with the relevant AA lecture and information materials out of the PISC budget - no cost will be born directly by the meeting.
*Your meeting would have to be an ’Open’ meeting on that night.
*Members of the meeting will be able to participate in the PI event, but numbers will be strictly limited and service positions are allocated by the PISC.
*Meetings have every right no to participate in line with Tradition 4.
*Meetings may run their own PI events in line with Tradition 4.

If you have any other questions you which you or your group would like answered, please do not hesitate to contact Darren F frewind@hotmail.com  Tel: 01474-740105/07946 597250.

                                                                                                                                                          
                                                          

WEST KENT INTERGROUP OFFICERS CONTACT DETAILS

Chairman - Graham Hunt: Tel - 
Graham.Hunt@hotmail.co.uk

Vice-Chairman - Mick Hudson: Tel - 
mhba18114@blueyonder.co.uk

Treasurer - Stewart Noonan: Tel - 
tmsltd15@gmail.com    

Secretary - Shirley Sage: Tel - 
shirleysage@hotmail.co.uk 

Public Information LO - Darren Frewin: Tel - 
frewind@hotmail.com

Health LO - Andy Hicks: Tel - 
ahba19841@blueyonder.co.uk 

Telephone LO - Dermot Geelan: Tel - 
dermotgeelan@gmail.com  

Probation LO - Tony Mould: Tel - 
tonymould1@sky.com

Electronic Communications LO - Phil Scott: 
PHILSCOTT1@outlook.com

Convention Convenor - Dawn Bettes: Tel - 
banditblue600@aol.com  

Young Peoples’ LO - HelenYoung: 
helen.young@btinternet.com

Share/Literature LO - John G: 
info@treeventures.co.uk 

Regional Representatives:-
1) Shirley Sage: Tel - 
shirleysage@hotmail.co.uk
2) Brian Young: 
briancyoung@hotmail.co.uk
3) Lynden Stanley: 
Lynden.Stanley@hotmail.co.uk 
 
Currently Vacant:  Archivist; Employment LO; Armed Services LO 
WEST KENT INTERGROUP VACANCIES


Officer Vacancy
Requirements
for
Service
Length
of
Service
Vacant
Becomes
Vacant
Additional
Service
Requirements


EMPLOYMENT LIAISON OFFICER


An established period of continuous sobriety – ideally not less than 3 years and a willingness to commit to 3 years’ service.  Nominees should be prepared to attend all meetings of West Kent intergroup.  They should also be able to attend the twice yearly SE Regional Workshops every January and September.  

Not less than 2 years, but not more than 3 years

Post is currently vacantThe ELO is the face of AA and as such needs to be well-presented, courteous and punctual. A thorough knowledge of the AA Service Handbook for GB and the Traditions.  

This position involves carrying the message to employers within the West Kent area and to offer our programme of recovery to all problem drinkers who come to the notice of employers.  The ability to deal with a wide range of professional people and discuss ways that AA can co-operate, such as presenting meetings to explain AA to employees and taking employees with a drinking problem to AA meetings.  

Regular reporting to both intergroup and Regional ELO are essential 
 (See pages 45-48 of The AA Service Handbook for GB for more details)









Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARCHIVIST
An established period of not less than 2 years’ sobriety
*Is not subject to the usual rotation principle, as continuity has shown, through experience, to be a vital aspect of archival work
Position now vacant
An indefinite term of service

The Archivist exists outside the formal service structure of the fellowship, but runs parallel to it and has no voting rights
AA Archivists are the “keepers of the past”

The archives service is the means by which we collect, preserve and share the rich and meaningful heritage of our Fellowship.  Newly appointed Archivists should make themselves familiar with the Archives Service literature, a copy of which can be obtained from GSO which contains helpful information gathered from shared experience over many years; they should be methodical and well organised; responsible and completely trustworthy.

(See P65-69 of The AA Service Handbook for GB for more details)













Officer Vacancy
Requirements
For
Service
Length
Of
Service

Vacant
Becomes
Vacant
Additional
Service 
Requirements

ARMED SERVICES LIAISON OFFICER
An established period of sobriety, ideally not less than 3 years; a willingness to commit to 3 years’ service.

Nominees should be prepared to attend all meetings of West Kent intergroup.  

They should also be able to attend the twice yearly SE Regional Workshops every January and September.  
Not less than 2 years, but not more than 3
Position now vacant
The ASLO is responsible for establishing local links with the Royal Navy, the Army, the Royal Airforce and any other organisation that is connected with the Armed Services.  Experience with the Armed Forces is an advantage but not essential.  They should have a good working knowledge of The AA Service Handbook for GB.  They should be polite, well presented and punctual.  

Regular reporting to both intergroup and Regional ASLO is essential. 



 (See P31-34 of The AA Service Handbook for GB for more details)













OFFICER
REQUIREMENTS
FOR
SERVICELENGTH
OF
SERVICE
DATE
ELECTED
BECOMES
VACANTFURTHER
REQUIREMENTS & INFORMATION
REGARDING THE ROLE

CHAIRPERSON

an established period of sobriety, ideally not less than 2 years; a willingness to commit to 3 years’ service
not less than
2 years, but 
not more than 3 years
September
2017Has responsibility for convening and conducting the meetings; approves the agenda and minutes before they are published; needs a sense of fairness and diplomacy; be able to take in a lot of information; have a good working knowledge of the Traditions; be conversant with the AA Service & Structure Handbooks for GB (See Page 87 of AA Structure Handbook for GB for details) 

REGIONAL REPRESENTATIVE



It is recommended that a Regional Rep has a minimum of 3 years’ continuous sobriety as it is hardly possible for a person to gain enough intergroup and group service in less than that, to be of real use to region.
3 years, after which they must retire and cannot be re-elected for at least 1 year





September 2017

Should have a good working knowledge of the following AA publications: Alcoholics Anonymous, The Twelve Steps and Twelve Traditions, AA Comes of Age, The AA Service & Structure Handbooks for GB;  They should have a good knowledge of the structure of AA.

It is suggested that 3 Representatives per intergroup be elected to the region since this would give proper continuity.

(See Pages 88-89 of The AA Structure Handbook for GB for details).
 

                                                                                                                                                                                                                       



WEST KENT INTERGROUP 
MINUTES OF THE 161st ASSEMBLY

Date:        Friday 20th January 2017

Venue:     Maidstone Community Support Centre, 39-48 Marsham Street, Maidstone, Kent ME14 1HH        

Present:   
                    Mick H                    Vice-Chair  
                    Stewart N                Treasurer            
                    Shirley S                  Secretary

GSRs
Brian Y                                 Aylesford
Denis G                                Gillingham Saturday
Ryan F                                  Gravesend Tuesday    
John M                                  Maidstone Monday 
Norby D                                Maidstone Tuesday/Friday
Gordon J                               Maidstone Wednesday
Endel W                                Maidstone Thursday  
Craig L                                  Maidstone Saturday
Jenny T                                 Newington
Lynden S                               Rochester Monday
John G                                   Rochester Wednesday
Dawn S                                  Rochester Saturday
Mal W                                   Sevenoaks Wednesday/also representing Sevenoaks Sunday (Kipperton)
Josh N                                   Sevenoaks Wednesday (sharing GSR role)   
Mick G                                  Tonbridge Monday 
Willie S                                 Tunbridge Wells Sunday
Chris I                                   Tunbridge Wells Wednesday (also representing Tunbridge Wells Thurs Eve)
Dawn B                                 Tunbridge Wells Thursday Lunchtime                                           
Phil S                                    Wainscott (Alternate GSR)                           

Liaison Officers
Dave K                               Prison Liaison Officer
Helen Y                              Young Peoples’ Liaison Officer
Tony M                              Probation Liaison Officer
Brian Y                               Regional Representative
Lynden S                            Regional Representative
Shirley S                             Regional Representative   
Dawn B                              Convention Convenor

Visitors
Vikki                                  Rochester Monday
Martin ?                             No group given

The Chairman opened the meeting and welcomed everyone.  

The Preamble was then read by Gordon J.
This was followed by the customary personal introductions by all those present.
The Traditions were read by Lynden S.
The Aims & Structures were read by Brian Y.

Apologies for Absence:-
Graham H           Chairman
Phil S                  Electronic Communications Liaison Officer
Dermot G            Telephone Liaison Officer
Dean W               GSR Strood
Kate LB               GSR Tunbridge Wells Saturday Sunrise
Donna S              GSR Tunbridge Wells Tuesday
Richard W           GSR Tunbridge Wells Monday
James S                GSR Sevenoaks Sunday
Nick W                GSR Cranbrook
Mark H                 GSR Ditton
Yanna N               GSR Sittingbourne
                    
Minutes of the last meeting and matters arising:-
1.Shirley S apologised for the omission in the minutes of the GSR reports from the Newington and Sittingbourne groups.  They have been added retrospectively to the copies of the November 2016 minutes which are kept as a record by GSO and the West Kent Secretary.
2.Outstanding LO Ratification from the November AGM - Phil S, ECLO was to be ratified.  In his absence this will be carried over to the April intergroup assembly.
3.Update on finding possible assistance with proposed workshop on the 12 Concepts 
As a follow-up to an email sent by Shirley S to Mick H, Vice Chair, and Graham H, Chair, in December 2016, in which she gave some names of a few members at Regional level who may be willing to assist Mick with this workshop, Shirley S had obtained some of their contact details which she gave Mick H at the assembly so that he could follow them up.  There was also a Concepts workshop being held at the SE Regional Workshops on 22nd January but unfortunately Mick H was unable to attend.
4.Outcome of Shirley S being asked to contact GSO to ask if they have a definition of ‘Cross Sharing’ and for any advice they could offer on how to handle it at group meetings

GSO’s response was as follows:-

‘The phrase ‘cross sharing’ seems to be coming into common parlance in AA.  However, it is not contained in any AA literature, nor does GSO have any interpretation of its meaning or any knowledge of the origin of the phrase.  I believe it would be useful if the Fellowship could come to some conclusion on this and similar issues, which of course could only happen at AA’s Conference.   I would like to suggest that your Intergroup draft a question for Conference on this issue to be received at GSO before the end of August 2017.  Unfortunately, it is too late for the 2017 Conference.  It is up to the conscience of each group how it handles matters such as these.’
(Emma Wilson GSO)







5.Outcome of Shirley S asking GSO for clarification on what exactly the disabled icon means at the front of the national ‘Where To Find AA’ and exactly what they mean by ‘full disabled facilities’.

Letter sent to GSO after November 2016 AGM & Conscience:-
‘National 'Where to Find AA' - Disabled Access 
A member who is a wheelchair user himself raised concern about the problem of disabled access at quite a few meetings who have the disabled sign indicated by their group name in both the National and West Kent's local 'Where to Find AA'.  I have been asked by the intergroup to ask the GSO for clarification on:-
a) The tick boxes on the group registration pink forms.
b) The signs for wheelchair users and deaf/hard of hearing indicated on page 1 of the National 'Where to Find AA'.
a) Tick boxes on pink forms
Please can you clarify:- 
•What does 'Full wheelchair access' mean?  Does it literally mean that there is a ramp to get in and out of the meeting? 
•What does the second tick box 'Facilities for deaf/hard of hearing' mean?  - because the 4th tick box specifies a 'loop for hearing aid user' so how does the second tick box differ from the 4th one?
b)  The signs for wheelchair users and deaf/hard of hearing indicated on page 1 of the national 'Where to Find AA'
Please can you clarify:-
•The wheelchair icon says that it 'denotes 'full facilities for wheelchair users' - Does this mean that there is just a ramp? or Does it mean that there are indeed, full facilities with a ramp but also disabled toilet facilities which can be accessed by wheelchair users? 
•Does the deaf/hard of hearing icon which says it 'denotes facilities for the deaf/hard of hearing' mean that it has just a hearing loop? or does it mean that it has also got a sign language interpreter and 'facilities for deaf/hard of hearing' which are in the other two tick boxes on the GSO's pink group registration form?   ie: the second tick box seems to be superfluous to the following two.
West Kent would appreciate some clarification on these matters.’

GSO’s response was as follows:-

‘Each group is entirely responsible for its own entry in the ‘Where to Find’ and on the meeting finder on the AA Website and they should comply with the requirements of the signs if they are going to tick the boxes.  As there is a separate sign for loop systems it is available for groups to tick.’      

Responses from intergroup members at this assembly were as follows:-

Tony M, who puts together and prints the West Kent ‘Where to Find’, told the assembly that where the wheelchair icon is found next to a meeting, it assumes that there is wheelchair access only.  There may be other disabled facilities at those meetings but they are not denoted anywhere on the pamphlet. 
Another member suggested that groups could look at the statutory requirements in regard to disabled facilities to find out if their meeting premises comply to those requirements and talk to their landlord about the matter if they so wish.

•Tony M asked GSRs of those groups who have disabled toilet facilities in addition to a ramp to access the building, to go back to their members and ask if they wish to have a ‘T’ to denote a toilet as well as a wheelchair icon.  GSRs were requested to let Tony know as soon as possible before the next printing.  (tonymould1@sky.com  

6.Item 6 on the agenda under ‘matters arising’ could not be dealt with as Darren F was not present.  This item will therefore be carried forward to the April assembly.

NB:  Whilst typing up these minutes it was realised that the intergroup had not agreed that the minutes were a true record of the last meeting so this will be done at the April assembly.  

Election of Officers 

•There were no nominations for any of the vacant service positions.

POSITIONS NOW VACANT:-

EMPLOYMENT LIAISON OFFICERSON OFFICER
SHARE/LITERATURE LIAISON OFFICER
ARMED SERVICES LIAISON OFFICER
ARCHIVIST

GSRs please take these positions back to your groups and announce them regularly between now and the November assembly.  Please encourage members of your group to accompany you to the next intergroup to see what it’s all about.  

•The above vacancies, including specific details for each position, can be found at the back of these minutes for GSRs to take back to their respective groups and display as their group sees fit.

1.Chit System - a short presentation
Tony M, Probation Liaison Officer, gave a short presentation about the Chit System.  He explained how to issue a chit if an attendee requests a record of attendance at an AA meeting as follows:-

The group secretary or GSR should be aware of where the groups’ chits are kept and that it is important that the whereabouts of the chits and envelopes and how to issue them is passed on to new group officers on rotation.

The secretary or GSR should sign and date the chit and put in in a sealed envelope and then sign the chit across the seal.

This is given to the attendee at the end of the meeting.  If given before the meeting, the person could leave before or during the meeting. 

Please contact Tony M if your group needs more chits.

Mick H, Vice Chair, suggested that groups could ask at a regular group conscience whether the group wishes to join the chit system, stay outside of it or continue being part of it.  Please let Tony M know if there is a change to its current chit status so that he can keep his master list up-to-date.  See his contact details above.
2.Presentation of WKIG annual accounts, discussion and approval by the intergroup

Treasurer’s End of Year Report 24th November  to 31st December 2016
3000.00 was contributed to Region after a vote at the November Assembly.  

As my spreadsheet indicates as of 31st December we now have 1179.58 in available funds. This accounts for the prudent reserve of 500.00 + 500.00 ring-fenced for P.I events.

Unallocated contributions are as follows:-

•07/01/1650.00 (Tunbridge Wells branch of HSBC)
•21/01/1650.00 (Tunbridge Wells branch of HSBC)
•17/03/16150.00 (Cash paid into HSBC)
•17/03/1650.00 (Cash paid into HSBC)
•31/03/1650.00 (Tunbridge Wells branch of HSBC)
•22/04/16150 (Brompton Road branch of HSBC)
•12/05/16100.00 (Tunbridge Wells branch of HSBC)
•05/07/16124.93 (Bank transfer (BP) ref: Starbuck M&AL)
•19/07/16250.00 (Tunbridge Wells branch of HSBC)
•22/08/1640.00 (Cash paid into Tonbridge HSBC)
•27/10/16100.00 + 20 (Tunbridge Wells branch of HSBC)
•18/11/16300.00 + 31 (Orpington branch of HSBC)
•23/11/16105.00 (Tonbridge branch of HSBC)

It is now too late to allocate the payments to the correct groups for this year but perhaps Group Treasurers could take note for next year. 

Generally group treasurers have been very good at keeping us up to date but this is a lot in unallocated receipts. Perhaps GSRs could continue to reinforce the need for treasurers (if they want contributions to be allocated to their group) to inform the WKIG treasurer if they have made cash contributions by either sending in the paying-in receipt or a short note by email/text. 

There has been an increase in payments by BACS. If treasurers wish to pay by BACS it is essential that they indicate which group the contribution is coming from and whether it is a normal contribution or gratitude week i.e. T/Wells Weds (am or pm) C (or GW for Gratitude Week).

Please can GSR’s pass on a copy of the treasury report to their group treasurer, so they can confirm intergroup has received their groups contributions. 

Please note the following summary of income and expense for 2016:

Income for year201420152016
   
From groups9662.8214266.1313108.08
Gratitude week1079.091246.531002.49
Convention income419.05588.47595.85
Workshops/pots/helpline contributions996.091045.571203.21
Unallocated receipts145.00935.431630.93
Region travel expenses0.00173.60.00
   
Total income12,302.0518,257.7317,540.56
  
Expenses for the year201420152016
   
Convention expenses359.00601.5805.75
Cost of helpline1048.631057.821373.93
Intergroup expenses1137.15621.221516.86
Prison Liaison expenses507.90.00166.04
Health Liaison expenses73.50.00355.15
Region expenses0.00173.60750.00
Contributions to region7500.0010600.0012500.00
Armed Forces Liaison expenses54.340.000.00
Telephone responder expenses416.00208.00192.00
PI Liaison expenses218.84131.98216.42
Alcohol Awareness Month1252.52238.800.00
Gratitude Week1079.091246.531002.49
Seminar expenses0.000.00258.09
Total expenses13,646.9714,879.4519,136.73
  
Income less                                                                                                          Expenses                                                                Total:12,302.05  -      13,646.97  =  -1,344.92  18,257.73 - 14,879.45 = 3,378.2817,540.56 -   19,136.73 =      -1,596.17
Bank Balance at 1st January 20163975.15
Plus income less expenses-1596.17
Bank Balance at 31st December 20162,378.98

The above equals our bank balance at 31st December 2016.  Therefore the bank account is reconciled.  
It can be seen that our income was only slightly down compared to 2015.  The bank balance is healthy and there are unlikely to be any unexpected costs that normal income cannot cope with in the next period.  
All that remains is for me to ask Group Treasurers to continue the good work of letting us know which group their contributions are from and to keep them informed of any changes in contact details.

Group contributions should be made to “West Kent Intergroup”
Stewart Noonan. 
31 Brewers Field, Dartford, DA2 7PJ

Email: tmsltd15@gmail.com

Bac’s Details
West Kent Intergroup
ACC: 81135724
Sortcode : 40-31-06

•Stewart N informed the assembly that after the meeting had commenced he had noticed that there were two anomalies on the financial sheets that had been circulated that evening.  He said that he would rectify them and ask Shirley S to send out a corrected copy with the minutes.  The annual accounts will now be ratified at the April assembly.

•A copy of the amended financial spreadsheet can be found at Appendix A.
3.GSRs feedback from the groups about what they think about Conference Questions.
At the November 2016 AGM & Conscience it was suggested by one member that the annual AA Conference has little to do with carrying the message of recovery and encouraging the still suffering alcoholic to come to AA group meetings.   Groups were asked ‘what they think intergroup can do to help groups relate better to the Questions asked at Conference that they are not doing already.  Are the Questions relevant to the work being done at group level?  Do they help members to carry the message of recovery to the still suffering alcoholic and encourage them to come into the Fellowship?

As can be seen below, feedback from the groups was varied.  Comments included:-
•The process of going through the Conference Questions at group meetings was long-winded and time consuming but is a necessary part of the AA structure.
•It is important to take the conscience of the Fellowship on an annual basis.
•Conference Questions are very worthy but it was felt that the Questions could be less complicated.
•There were two opposing opinions voiced by GSRs as to whether Conference is democratic or not:-
(i)That the annual AA Conference process is not very democratic eg: Who comes up with the questions anyway?  Who decides which Questions go forward to Conference and which ones are rejected?
(ii)That the Conference Questions should remain to ensure that everybody should have a voice and be heard - they guarantee democracy throughout the Fellowship.
•One group said that GSRs should ensure that their groups are aware that:-
a)Anyone can submit a Question for Conference and
b)When and how to do it. (There is a leaflet available from GSO ‘How to Submit a Question to Conference.’)
•Some group members admitted that they knew nothing about Conference or the structure of AA beyond the meeting.  One group had agreed that sponsors should give their sponsees a brief explanation as to why we have the AA Conference and group discussions about the Conference Questions.  It is important for the Fellowship as a whole to look at itself and ways of improving how we carry the message of recovery.  There is a leaflet available from GSO called ‘Role & Function of Conference’ which may be of help with this.
•Again opinion was mixed, as to whether the Questions and their debate are relevant at group level.  Some members said that they had gained very little from the discussion of Conference Questions and that any relevance has already been covered in the background literature provided when the Questions are published.  
•Many felt that they were irrelevant and took up too much time at group meetings.
•Some members felt that the discussion of the Conference Questions at group meetings was off-putting and often caused newcomers to leave meetings and not come back as the subject seems so far removed from their daily battle against alcoholism.
•There were also members who felt that some Questions eg: Disabled access to group meetings, do contribute to carrying the message. 
•In response to the question raised as to who decides which Questions go forward to Conference and which ones are rejected one member pointed out that anyone can access the GSO website to see all  the Questions which have been asked before.  There is also ‘3 year rule’ under which questions which have been asked in the last 3 years are automatically rejected.  All those members who have had a Question rejected receive a reply explaining why it was not accepted. 
•With regard to how GSRs give their groups’ Conference Questions feedback, historically in West Kent, we convene a separate Pre-Conference assembly which is attended by two Conference delegates who listen to the feedback and then take it back to Conference.  This has been arranged for Friday 24th February 2017 and will be held at the usual venue in Marsham Street, Maidstone.  In their feedback to intergroup, Maidstone Tuesday suggested that it may be helpful for GSRs to give feedback on Conference Questions directly to delegates prior to Conference.  There is actually the opportunity to do this if groups prefer to do it this way.  Contact: www.conference-delegates@aa-seregion.org.uk.
4.GSRs’ feedback of groups’ responses regarding the subject of disabled access to their meetings.
Following the last intergroup assembly groups were asked to give some thought to disabled access to their meetings.  Specifically, ‘Have we made our meeting as accessible as possible for people with disabilities?  ‘Is there anymore that could be done at group level to make the meeting more accessible to people with disabilities? 

One of those groups who had subsequently discussed their disabled access had concluded that they had not made their meetings as accessible as possible and that they could probably take steps to improve disabled access to their venue.  They are now gathering information on the possibilities for improving access which would then be considered at a group conscience.  

The general opinion was that many groups could only afford to rent cheap meeting venues, many of which did not have any disabled access.  However, it was felt that the financial constraints meant that landlords could/would not provide better disabled access and that ‘some groups were struggling to pay a minimal rent’ and ‘you got what you paid for’ and their hands were tied with regard to improving access to their meetings.

However, it was felt that if nothing else, it had been good to raise awareness at group meetings of this problem.

One GSR had sent in a written suggestion - that in the near future, West Kent should consider appointing a Disability Liaison Officer.  He was advised by Shirley S that if he wished, he could possibly ask for this to be an agenda item at a future intergroup assembly.

 GSR Reports

Aylesford
•The meeting at Aylesford is doing well, regularly having 35 plus members each week.
•We have a good number of visitors & regulars.
•In accordance with Tradition 5 we reach out to our newcomers as best we can.
•Our core service positions are filled however, we need a male greeter.
 
  Brian Y GSR

Chatham Sunday
No GSR
 
Chatham Tuesday 
No report received.
Steve S GSR

Chatham Friday
No report received.
Ken G GSR

Cranbrook
Due to an exorbitant rent increase at our old venue, we moved two weeks ago to a new one.  We updated details on the AA web-site accordingly but the change will also need to go into the West Kent ‘Where to Find.’  We weren’t able to confirm the new venue until we has tested it out.  We have now had two meetings there and can confirm it will be a permanent move.  
The new location is:  
Church House
St Dunstan’s House
Stone Street
Cranbrook
TN17 3HA
Nick W GSR
                                                                                                                                                                                                                                                                                                   Ditton 
The meeting is still attracting around 20 people.  We have recently had a group conscience and we have a new Secretary and Literature person.  We read from the Living Sober and also have a step study the first week of the month.  All positions are filled and we make regular contributions to Intergroup. 

Mark H GSR

Gillingham Wednesday
No GSR

Gillingham Thursday (Twydall)
•Ladies group
•All service positions are filled though the numbers have dropped recently from 12  to 6 ladies.
•Self-supporting, regular contributors to WKIG.

Milly M GSR

Gillingham Saturday
This is a small group which is often only just self-supporting.  Dispite this, we are visited by good numbers of newcomers and members visiting the area.  All meetings are ‘Open’ and we use the ‘LIVING SOBER’ format.  

Denis G GSR

Goudhurst
This group has been without a GSR until very recently electing Simon A - hence no report is available for these minutes.

Simon A GSR

Gravesend Tuesday
Nothing to report.
Ryan F GSR

Gravesend Wednesday Lunchtime
The group meets regularly but the numbers attending remain very low (typically 3-6 people.  Even fewer attend regularly and no service position is filled permanently.  Members who do attend mostly travel from out-of-area and informally cover the service requirements of the meetings.  The group regularly attracts newcomers and near-newcomers who seem to value its small size and informality.  Only the very low rent prevents this group from closing and currently its financial situation is precarious.

Phil S (Acting Secretary)
Gravesend Thursday
No report received.
Hugh C GSR

Hildenborough Friday

Friday Big Book Meeting 
This small group, ranging from 2 to 8, operates with only a secretary and treasurer.  It tends to be a very intimate meeting where many people feel less intimidated when sharing.  For those it serves it offers invaluable sanctuary. 

No GSR 
This report was kindly provided by Mal W, group secretary

Maidstone Monday
•We are self-supporting.
•Regular payments are made to Intergroup.
•We have maintained a good stock of literature.
•All service positons are filled.
•We have elected GARETH as our new secretary.
•Attendance is still holding up at 20plus each week.
•We have reviewed and amended our group 12th step list, and notified TLO accordingly.

Nothing further to report. 

John M GSR

Maidstone Tuesday & Friday Lunchtime (reports combined)
Both groups continue to be financially secure with a good mix of genders, newcomers and old timers.  Sobriety chips are appreciated by newcomers as well as members in the early stages of their sobriety.
Topics are based on Big Book readings on Tuesdays and Living Sober on Fridays.

Norby D GSR

Maidstone Wednesday
No report received.
Gordon J GSR

Maidstone Thursday
•The meeting has seen a decline in attendance over the past couple of months and we now see between 8-10 members each week.
•There is still a great feeling and positive programme and spiritual based sharing in the meeting.
•We have had a steady income of newcomers which the majority of have stuck around with some getting sponsors and starting the program of recovery in the last few weeks which has made up the numbers.
•We have filled the alternate GSR position and all other positions are filled.
•We are fully self-supporting and sending money to Intergroup regularly.
•The sobriety chip system is still running very well.

Dermot G GSR


Maidstone Friday Lunchtime
See Maidstone Tuesday for combined report.
Norby D GSR

Maidstone Saturday
We have a regular attendance of between 15 and 20 members.
We are fully self-supporting and are in a position to donate to Intergroup.
We have a full complement of service positions, with the exception of a female greeter.
We continue to have newcomers attending, which enables us to fulfil our Primary Purpose.
The venue (Trinity Foyer) has full disabled access and facilities.

Craig L GSR

Marden
No GSR

Newington
This friendly group is self-supporting and has all posts filled.  We welcome newcomers and visitors.  The village hall car park repairs are now completed and parking is much improved.  This is reflected in an improving attendance.

Jenny T Alternate GSR

Paddock Wood
No GSR details of this group are known.
 
Rochester Monday
•We are self-supporting making regular contributions to intergroup.
•All service positions are filled.
•Regular attendance of 50 members.
•We have a good number of newcomers attending.
•Sponsorship is encouraged.
•We have a good balance of male and female members.

Lynden S GSR  

Rochester Wednesday Lunchtime
The group is fully self-supporting sending off regular contributions to Intergroup.  All service positions are filled.  We have a regular attendance of 8 – 10 members, the majority of which are female.  We have regular attendance by newcomers that tend to move on to evening meetings when they are sober enough to return to work etc.  
John G GSR






Rochester Saturday 
 
•Meeting well attended, mixed gender.

•All service positions are filled.

•We are fully self-supporting.

•We are fully self-supporting.

Dawn S GSR

Sevenoaks Sunday (formerly Godden Green)
•The Sevenoaks Sunday Group is well attended. 
• Our numbers of 25-30 have a good mix of sobriety length along with several newcomers.  
•We run a Sobriety Chip system which works really well.
•All meetings are “open” and we are wheel chair accessible.
•We are fully self-supporting, making contributions to Intergroup and all positions are filled.

James S GSR

Sevenoaks Wednesday
The Sevenoaks Wednesday meeting continues with a full complement of service members.  It remains a small to medium size group that is friendly and welcoming.  The rent has risen recently making our finances increasingly hand to mouth.  The venue is accessible for wheelchair users – there is only one small step at the entrance and has a suitable toilet.

Mal W GSR

Sittingbourne
•Attendance 35 to 30 people.
•2 to 3 newcomers.
•All the service positions are filled - we have a new secretary.
•We are self-supporting.
Yanna N GSR
Strood
‘There is a Solution’ Open meeting
The group has open meetings every Thursday.  Doors open at 7pm where hot drinks are available and a chance for a chat.  Meeting begins at 8pm.  There continues to be strong numbers often over 40 with a mixture of both men and women.  There are regular newcomers to this meeting and a good balance between newcomers and old timers with many members able to sponsor.  There are refreshments available after the meeting and again another chance for a chat.  All service positions are currently filled.  The group is fully self-supporting and continues to make regular contributions to intergroup.

Dean W GSR




Tonbridge Monday
•Tonbridge Monday Lunchtime continues to be a well-supported group. 
•We have a good mix of gender and ages, newcomers and long term sobriety.
•We have monthly secretaries. 
•Each month we have either a Big Book, Living Sober, Step meeting or a chair.  
•All positions are filled.
•We are financially sound and we make regular contributions to Intergroup. 

Mick G GSR

Tonbridge Wednesday
No GSR

Tonbridge Friday Lunchtime
 No GSR 

Tunbridge Wells Sunday
This group has been without a GSR until very recently electing Willie S - hence no report is available for these minutes.

Willie S GSR

Tunbridge Wells Monday 
We held a meeting to discuss the 2017 Questions for Conference.  The mood of the said meeting was good.  At least two people relied on the weekly Chit as a condition of their accommodation.  
 
Richard W GSR
Tunbridge Wells Tuesday
•Attendance has increased to 25-30 members, many regulars.
•All newcomers identified and welcomed.
•All service positions filled.
•Meeting is self-supporting and we make regular contributions to intergroup.
•Group conscience held for two service positions and to cover topics from intergroup.
•Meeting focused on reading the Big Book up to page 164.

Donna S GSR

Tunbridge Wells Wednesday
We held a group conscience to discuss disabled access.  It was felt that we need to discuss it with other groups at St Augustines and then speak to the priest to see if one of the groups might be able to use the room downstairs and if this is not possible, to look at a different venue.  However, it was felt that this might not be possible due to financial resources.  We are self-supporting and send money to intergroup.  All service positions are filled.  We average about 20 members a week.
 
Chris I GSR

Tunbridge Wells Thursday Lunchtime 
No report received.
Dawn B GSR

Tunbridge Wells Thursday Step & Tradition
Step & Tradition
This group still has no GSR but seems to function well.  We are getting between 10-20 people a week.  All other service positions are filled and we are making contributions to intergroup.

Chris I (Acting GSR)

Tunbridge Wells Friday
No report received.
Dan R GSR

Tunbridge Wells Saturday 
Saturday Sunrise: 8.30am
•Well attended meeting, currently growing.
•A few new people but the majority are regulars.
•All service positions currently filled.
•Rent paid up to date and making regular contributions to intergroup. 

Kate LB GSR

Tunbridge Wells Saturday 
Saturday: 11am meeting
No report received.
John R GSR

Wainscott
The group meets regularly and typically attracts 8-14 members to its meetings.  All service positions except GSR are filled and the group is fully self-supporting, sending occasional contributions to intergroup.  Possibly due to its location away from significant urban centres and poor transport links, the group only attracts occasional newcomers…few continue attending the group, those who stay in AA seeming to gravitate towards the larger groups in the Medway Towns centres.

Phil S Alternate GSR

Liaison Officers’ Reports 

HEALTH LIAISON OFFICER
West Kent Intergroup HLO report December 2016 
Activities conducted during the period:-
1.Kenward Trust meetings ongoing - once every 4 weeks.  Meetings to be chaired by Mark G only open to residents.  Dates are:  5th Jan 2nd Feb 2nd March 30th March 27th April 25th May 22nd Jun 20th July 17th Aug 14th Sept 12th Oct 9th Nov 7th Dec.  Male chairs are required for each meeting - I am sure anybody available to chair would assist Mark.
2.Have been in contact with Kent University and have now had a day of interaction with staff including AA East Kent, Al-Anon and Alateen re the course design for 2017/2018 for medical students on their Medway Campus - so far just throwing in ideas.
3.We have a contact within NHS South East which will allow us to place information in their monthly email newsletters to all Doctors practices in the West Kent area.  First public information has been passed to the communications officer.  Will follow up in New Year to see if it will be included. 
Andy H
 
PROBATION LIAISON OFFICER
Chits 
Attached chits that you can print.

Participating Groups 
Is the following information correct? 
Do the groups in red want to join the chit system or stay outside of it?

Monday 
Tonbridge TN9 1SG 12 noon 
Maidstone ME14 2LH 8:00pm
Wainscott ME2 4LG 8:00pm   C
Tunbridge Wells TN1 2LY 7:45pm   C Sittingbourne ME10 1DRP 7:45pm   C 
Rochester ME1 1LS 8:00pm   C 
Marden TN12 9JX 8:00pm   C 

Tuesday 
Chatham ME4 4DT 8:00pm 
Maidstone ME14 1RU 12 noon   C
Gravesend DA12 1BB 8:00pm   C 
Tunbridge Wells TN1 2LY 6.30pm   C 

Wednesday 
Rochester ME1 1LS 12 noon 
Paddock Wood TN12 6DY 12 noon
Gravesend DA12 1DX   12 noon  
Sevenoaks TN13 3TJ 8:00pm 
Newington ME9 7JJ   7:45pm   C 
Maidstone ME14 5AW 8:00pm   C

Tunbridge Wells TN1 2LY 8:00pm   C Gillingham ME7 1LX 8.00pm   C 






Thursday 
Twydall Gillingham ME8 6JU 8:00pm 
Tunbridge Wells TN1 2LY 1:00pm   C 
Tunbridge Wells TN1 2LY 8:00pm   C 
Gravesend DA12 1EN 8:00pm   C 
Strood ME2 4TJ 8:00pm   C 
Maidstone ME14 5AW 8:00pm   C 

Friday
Chatham ME4 4DT 8:00pm 
Tonbridge TN9 1DH 1:30pm
Hildenborough TN11 9HT 7:30pm 
Ditton ME20 6AE 8.00pm   C 
Goudhurst TN17 1AN 8.00pm   C  
Maidstone ME14 1RU 12:00pm   C 

Saturday 
Tunbridge Wells Saturday 8:30am TN1 2LY   Tunbridge Wells TN1 2LY 11:00am 
Maidstone ME14 1LY 6:30pm   C 
Gillingham ME7 1LX 6:30pm   C 
Rochester ME1 1LS 10:45am   C 
Cranbrook TN17 3DN 8.00pm   C 

Sunday 
Chatham ME4 6PU 11:30am
Tunbridge Wells TN1 2LY 7:15pm
Sevenoaks TN13 2LL 8:00pm
Aylesford ME20 7BX 7:00pm   
Tony M (PLO)
tonymould1@sky.com   07590 464700

PRISON LIAISON OFFICER
All prisons are currently being serviced on a regular basis, except for Blantyre House which is currently closed for refurbishment.

The only other prison not being serviced at the moment is Swaleside which due to local riots recently and relocation of the rehab block.  I am awaiting their instructions as to when to restart the meetings.

Dave K

ELECTRONIC COMMUNICATIONS LIAISON OFFICER
No changes to report.
Phil S

ARMED SERVICES LIAISON OFFICER
Position vacant.
YOUNG PEOPLES’ LIAISON OFFICER
•November saw good attendance of the PI information seminar hosted for professionals. 
•Continuing to develop relationships with Home Start and have been asked to re-book seminar again for spring 2017.
•First school talk done at the Skinners school for boys.  Myself and Darren hosted Q&I session to lower 6 boys.
•Next year aim to book as many school talks as possible and gain list of members willing to help and assist with these events.

Helen Y

SHARE/ LITERATURE LIAISON OFFICER
Position vacant.

EMPLOYMENT LIAISON OFFICER
Position vacant.

TELEPHONE LIAISON OFFICER
TLO report December 2016
After a hectic start things have calmed down a bit and I think I have found my feet.

I believe that the access issue has been resolved with me gaining access to the file store and hope to meet up with James (TLO Hastings & Rother) as soon as he is able so that we can run through again what I need to do with regards to passwords etc...

I am pleased to report that nearly all telephone responder positions are filled.  The only remaining one to be filled is:  Wednesday 10:30pm - Thursday 8:30am.

I am looking forward to serving in 2017.

Dermot G sent in this additional report after he had attended the Regional workshops on 22nd January
I attended the South East workshops last Sunday where I met other TLO's from neighbouring areas. We had a great morning and managed to iron out a few difficulties we have all faced and answered a couple of questions we all had.  I was kindly given a flyer for the telephone service that was produced by Bournemouth intergroup and I have been given permission to reproduce it for West Kent.

It was good to have some feedback from other TLO's to gain a little more insight to the successes and problems faced.  I have provisionally made a date with James the TLO for Hastings & Rother so that we can meet up again and hopefully get me able to edit the 12th Step lists and other out of date items on the filestore.

One of the things I want to do over the coming weeks is contact all West Kent telephone responders to get emails/addresses so that I can forward the telephone newsletter to them all on a regular basis.

Dermot G


 
PUBLIC INFORMATION LIAISON OFFICER




Dear All



The Public Information Event 2016
This is the first opportunity I have had to officially report to the WKIG after the November 2016 Public Information Seminar.  In my humble opinion the event has been a success and the feedback back from the attendees is exceptional.  I’ve already had feedback from others that attendees are spreading the word after attending the event.

Event Information

Invitation Type/ResponsesInvitedAcceptedAttended
Email334187
PI Pack Invitations5064
Verbal2064
Totals4043015

Attendee Feedback

QuestionsExcellentAbove AverageAverageBelow AveragePoor
How Did you Rate the Information you learned123000
How would you rate the usefulness of this information in your job132000
Accuracy of the abstract objectives to the session presentation122000
How would you rate the materials presented in the session132000
How would you rate the venue85200
Overall how would you rate the session150000

Attendee Comments

What was the most useful piece of information that you heard today
The "Key Messages"
That AA provides a life-time support system
The Personal Stories
Personal stories not just facts & figures
Listening to you gives me hope
The real life case studies, the speakers 
That AA applies the concept of "Corporate Poverty"
Get people to give it a try and sow the seed
How each speaker talked of AA helping them "Grow Up"
That there is hope
How honest the presenters are
The chance to talk 1-2-1 allowed me to ask question I would not have asked in the Q+A session

Expenditure Cost 
Literature*    80.46 
Name Badges    47.99 
110 A4 full colour leaflets printed on 250gsm    21.00 
Key Messages Banner + Attendance  full colour leaflets printed on 250gsm*    40.00 
Venue Hire  120.00 
Website (Domain Name and Hosting)*    70.00 
Total  379.45 
Items marked with * are reusable assets

A number of expenditure items are reusable assets to public information work and will be reused now purchased. I’ve derived a number of ways to calculate the cost of this event.

1.If we run no other events the costs turn out to be 379.45 (25.30 per head).
2.If we run another 2 event over the next 2 years based on the room hire this would become 252.48 per event (16.83).
3.If we remove the cost of the reusable assets altogether it leaves an event total of 188.99 (12.60 per head).

I’ve already started support East Kent in their event in January 2017 and WKIG has agreed to provide a budget of 500.00 for the next event.

Darren F
Tel: 07946597250
frewind@hotmail.com 

CONVENTION CONVENOR
•Dawn B reported at the assembly that she is getting 1200 flyers printed advertising the upcoming convention which will be circulated in due course.

Nothing further to report.
Dawn B

ARCHIVIST
Position vacant.
 
REGIONAL REPRESENTATIVES’ REPORT 
NOVEMBER 20th  2016 SE REGIONAL AGM &CONSCIENCE 169TH ASSEMBLY

•Elections & Nominations
Carol W was nominated for SE Southern national Convention Committee Representative and was unanimously elected.

•South East Regional Vacancies
Immediate:
Alternate Conference Delegates - 6 posts
Employment Liaison Officer
Southern National Convention Committee Members – 1 post
Telephone Liaison Officer
Young Peoples Liaison Officer

•We need to push the below vacancies as these have been open for quite some time.

Telephone Liaison Officer
Young Peoples Liaison Officer
            Upcoming in 2017
Armed Forces Liaison Officer
Conference Delegate – one post
Electronic Communications Liaison Officer

•National Vacancies 
Full details here: http://www.alcoholics-anonymous.org.uk/Members/Service/Vacancies

•AGM - Ratifying Existing Officers
All current officers who were present were ratified.  Those who were not present will be ratified at the January 2017 assembly. 

•Points from Board Trustee’s report - Peter F
1.If anyone would like copies of the AA Service & AA Structure Handbooks for GB, they are available, basically free of charge, until the current stock runs out at 1p each from GSO.
2.AA Service News 
New literature is now available relating to newcomers and agnostic beliefs – The‘God’Word – Welcoming newcomers and more.
3.GSO Seminars for Regional Liaison Officers
PI Seminar 15th September 2017.

•Points from Regional Treasurers report - Liz W
1.All intergroups are requested to report back the current number of groups as this is necessary to arrange suitable insurance – NB: This has since been done for West Kent.
2.The 2017 Regional Assembly budget is now set, each intergroup is requested to submit 300.00 to Region to make up the current shortfall.
3.As we are nearing year end we need all contributions to be sent to Region asap.

•Points from Regional Chair’s report
Alan T, new Regional Chair, would very much like to visit SE intergroups and welcomes invitations.



MAIN POINTS AT CONSCIENCE MEETING: Written Questions

1.The SER accounts will be audited each year and the Regional Treasurer will have the responsibility of finding a qualified auditor.  If AA members do not volunteer for this task, then SERA should pay a suitably qualified person to perform this work.
Assembly voted unanimously in favour to accept this suggestion and Liz W will take this forward and find out how much it will cost. 

2.Remove vacant SERA posts, including Region Reps, from SERA quoracy calculations.  Where one person is filling more than one SERA post, quoracy requirements should be reduced accordingly.  Currently, 50% of total assembly posts must be present for SERA to have a quorum.  It was being suggested that this be amended to 50% assembly posts filled.  It was suggested basing the quorum on available, rather than actual, posts reduces SERA’s capacity for making decisions.
A vote was taken and the result was:  16 For; 5 Against; 6 Abstentions. The proposal was carried.  Alan T, Regional Chair, took responsibility for revising the Aims & Structures.

Once the vote was passed it was then considered how the quoracy could be validated at each Assembly. The decision was to check the number of posts filled at each meeting and calculate the quoracy requirement from there.

MAIN POINTS AT CONSCIENCE MEETING:  Open Forum

•Service at Region: Are the service positions within Region being filled by the correct personnel?
It was agreed that the officer positions at Region should be filled by people within the pool of the Regional Reps, this is not the case at the moment and needs to be considered.  One of the suggestions to help fill Regional vacancies was that intergroup Chairs have a part to play as there can be limited coverage of Region at intergroup meetings and this can seem of secondary importance; Intergroup support for Regional Reps being nominated for Regional service would be welcome. 
AOB: 
•All intergroups are requested to share any proposed or set dates for Conventions as soon as possible to allow the 2017 calendar to be populated – NB: This has now been done by West Kent.
•A workshop roadshow was discussed to encourage members at group level to take up service at Intergroup and Region level.
•Questions for conference were published in the December 2016 AA Service News.
•There is a current vacancy at Share Magazine that needs to be filled for ‘Fellowship Calendar and Diary Production Editor’ Closing date 2nd January 2017. Applications to be send to: GSO, PO Box, 110 Toft Green, York YO1 7NJ.

Next South East Workshops & Assembly: Sunday 22nd January 2016
All Intergroup Officers please note that as part of your role you agreed to attend the Regional Workshops in September & January.  They start at 10.30am and finish by 12.30pm. 

Lynden S Lynden.Stanley@hotmail.co.uk 
Shirley S shirleysage@hotmail.co.uk 
Brian Y briancyoung@hotmail.co.uk 


Chairman’s Report
Welcome to 2017.  Thank you to everyone in West Kent who continues to provide service to the fellowship and I hope 2017 will be a successful year for WKIG and your groups.

Please accept my apologies for being unable to attend the assembly.  Unfortunately, just after we’d booked the dates for this year’s assemblies, a commitment that I couldn’t avoid surfaced.  My thanks go to Mick H for deputising for me.

I also remind all liaison officers of the Regional Workshops to be held this weekend on Sunday January 22nd at Burgess Hill.

Graham H 
WKIG Chairman
graham.hunt@hotmail.co.uk

Vice Chairman’s Report
•At the assembly Mick H announced that he is looking at the possibility of holding a GSRs’ Workshop, possibly on the subject of ‘A Group Conscience.’

No written report. 
Mick H

Treasurer’s Report
•See Treasurer’s report under agenda item 2 on pages 4-5 of these minutes.

Group contributions should be made to “West Kent Intergroup”

Stewart Noonan. 
31 Brewers Field, Dartford, DA2 7PJ
Mobile:
Email: tmsltd15@gmail.com

Bac’s Details
West Kent Intergroup
ACC: 81135724
Sort: 40-31-06

* SEE APPENDIX A FOR FINANCIAL SPREADSHEET

Secretary’s Report
After the last assembly I received a GSR report 10 days after the assembly and as the minutes had already been sent out the report was not included in the minutes.  To avoid this happening again please can GSRs make sure that they send their reports in within a few days of the assembly.   A polite reminder to Liaison Officers - please remember to send a copy of your report to your respective Regional Officer.  The Regional Workshops are this Sunday 22nd January which all intergroup officers are expected to attend as part of your service commitment.

Please can any new GSRs or Officers give me your full contact details.  New intergroup members are asked to familiarise themselves with the West Kent Aims & Structures which I can either send to you electronically or by post.

All SE intergroup secretaries have been asked to inform their intergroups that the new Regional Chair, Alan T, would very much like to visit all the South East intergroups and would welcome invitations.  He would like to introduce himself and to explain a little about the work that is done at Regional level and the opportunities available to do service.      

I am now in receipt of a copy of the 2016-2017 SER of AA in the UK, Public Liability Insurance Certificate.  If any group requires a copy of this document for your group venue landlord just let me know and I can send you a copy.

As I’ve already said, our Pre-Conference Assembly is on Friday 24th February.  For those of you who are relatively new to intergroup, this is where two Conference Delegates from our South East Region are invited to attend the meeting to receive feedback from the GSRs on your groups’ responses to this year’s Questions for Conference.  They will then take that feedback back to Region and share it with the other South East Conference Delegates who, between them, will have visited the other 10 intergroups in the SE Region.  The groups’ collective feedback will then be correlated and taken by the Delegates to the Annual Conference in York on the weekend of 21st - 23rd April, where the views of the groups are expressed and considered before any decisions are reached.  

Date of next assembly:  FRIDAY 24th February 2017.  This is our Pre-Conference Assembly.  
Please note:  No reports are required for this assembly.

The next Regional Workshops are Sunday - 22nd January 2017

Shirley S
Secretary
shirleysage@hotmail.co.uk

AOB
1.Update on current whereabouts of the West Kent Archives material
The West Kent Archives material is now in the possession of Brian Y, Regional Rep and GSR for Aylesford, who has accepted the responsibility for its safekeeping until a new Archivist has been elected.

2.Update from Regional Reps who were asked at the last assembly to enquire at Region whether there has been any thought of possibly digitalising AA Archives
Shirley S had contacted Carmel G, SE Regional Secretary to ask if she could throw any light on this matter and was informed that there might be mention of digitalisation of records in general at the upcoming Regional assembly on 22nd January.  Therefore, this item will be visited again at the April intergroup assembly.

The meeting closed with Tradition 7 followed by the Serenity Prayer.

•SEE APPENDIX A FOR FINANCIAL SPREADSHEET. 

•The following can be found at the back of these minutes:- 
a)GSRs Aide Memoire
b)Liaison Officers’ contact details
c)West Kent Intergroup Officer Vacancies



APPENDIX A

 


WEST KENT INTERGROUP ASSEMBLY 20th JANUARY 2017
AIDE-MEMOIRE FOR GSRs

GSRs please note that the Aide-Memoire is now sent out to you ahead of the minutes, within one week of our intergroup assemblies.  This is to enable you to give early feedback to your groups and take any action that may be necessary as soon as possible.  It also gives you plenty of time to consult with your groups on anything that requires their feedback in readiness for the next intergroup assembly. 

1.2017 Questions for Conference - GSRs to please bring your groups’ responses to the West Kent Intergroup Pre-Conference assembly on 24th February 2017.

2.12th Step Lists - If you haven’t yet done so, please get your group’s 12th Step Lists up-to-date and send them to Dermot G, Telephone Liaison Officer.  Dermotgeelan@gmail.com Tel: 07730 937675 so that he can keep the 
If any GSR does not have access to email, you can send your up-to-date lists to Shirley S by post and she will forward them to Dermot G.  (Shirley Sage, 94 First Avenue, Gillingham ME7 2LQ).  

3.Re: Group details on West Kent Local ‘Where To Find’- Following on from the disabled access item on the intergroup agenda, Tony M has asked those groups who have disabled toilet facilities in addition to a ramp, whether they wish to have a ‘T’ to denote ‘also a toilet’ which would be separate to the wheelchair sign which denotes that there is disabled access to a meeting via a ramp. Please can GSRs let Tony know asap if this is required before the next printing. (tonymould1@sky.com Tel: 01795-843673/07590 464700). 

4.Chit System – Please contact Tony M. Probation Liaison Officer, if your group requires more Chits.  (See above for his contact details).

5.Please announce the following WKIG vacancies at regular intervals between now and the November assembly.  Information regarding the vacant posts has been given below to give members a better understanding of what is involved in each service area and hopefully encourage them to consider an intergroup position as a way of giving back and of strengthening their own sobriety.

(i)SHARE/LITERATURE LIAISON OFFICER
(ii)EMPLOYMENT LIAISON OFFICER
(iii)ARCHIVIST

Information regarding the vacant posts has been given below to give members a better understanding of what is involved in each service area and hopefully encourage them to consider an intergroup position as a way of giving back and of strengthening their own sobriety.

•SHARE/LITERATURE LIAISON OFFICER
The Share/Literature Liaison Officer provides the essential contact between members, groups and the editorial teams.  They are responsible for promoting Share magazine and actively encourage members to submit articles and letters for inclusion in future issues.  

Nominees need to have an established period of continuous sobriety - ideally not less than 2 years and a willingness to commit to 3 years’ service.  They need to be well organised, able to meet deadlines and work well with others.  (See Page 88 of The AA Structure Handbook for GB for more details).

*Moira S, SE Regional Liaison Officer, has said that she will be happy to be of help to anyone who may be interested in taking up this service position.  Her contact details are: moira24hours@outlook.com   Tel: 01243-773147/07832 209180.


•EMPLOYMENT LIAISON OFFICER
This position involves carrying the message to employers within the West Kent area and to offer AA’s programme of recovery to all problem drinkers who come to the notice of employers.  They need the ability to deal with a wide range of professional people and discuss ways that AA can co-operate, such as presenting meetings to explain AA to employees and taking employees with a drinking problem to AA meetings.  

The ELO is the face of AA and as such needs to be well-presented, courteous and punctual.  They are required to have an established period of continuous sobriety - ideally not less than 3 years and a willingness to commit to 3 years’ service.  

The Employment Liaison Officer often works closely with the Public Information Officer which provides each with mutual support in doing their important work.  (See pages 45-48 of The AA Service Handbook for GB for more details).

•ARCHIVIST
AA Archivists are the “keepers of the past”.  The archives service is the means by which we collect, preserve and share the rich and meaningful heritage of our Fellowship.  

This post isn’t subject to the usual rotation principle, as continuity has shown through experience, to be a vital aspect of archival work.  Therefore, unlike the other intergroup service positions, it is an indefinite term of service and is completely under the control of the post holder - it can be as long or as short a time that suits the person doing it.  

Anyone interested needs an established period of not less than 2 years’ sobriety.  They also need to be methodical and well organised.  (See P65-69 of The AA Service Handbook for GB for more details).

•Secretary’s note: As you will be aware I have sent out an addendum to the above Aide-Memoire because I had forgotten to add the vacancy for an Armed Services Liaison Officer.  I haven’t added the addendum here because all the officer vacancies are advertised at the back of these minutes.  



















WEST KENT INTERGROUP OFFICERS CONTACT DETAILS

Chairman - Graham Hunt: Tel - 07973 766478
Graham.Hunt@hotmail.co.uk

Vice-Chairman - Mick Hudson: Tel - 01795-429880
mhba18114@blueyonder.co.uk

Treasurer - Stewart Noonan: Tel - 07846 879442
tmsltd15@gmail.com    

Secretary - Shirley Sage: Tel - 01634-313688/07894 726903
shirleysage@hotmail.co.uk 

Public Information LO - Darren Frewin: Tel - 01474-740105/07946 597250
frewind@hotmail.com

Health LO - Andy Hicks: Tel – 01474-334334/07905 266950
ahba19841@blueyonder.co.uk 

Telephone LO - Dermot Geelan: Tel: 07730 937675
dermotgeelan@gmail.com  

Armed Services LO - Vacant

Employment LO - Vacant

Probation LO - Tony Mould: Tel - 01795-843673/07590 464700
tonymould1@sky.com

Electronic Communications LO - Phil Scott: Tel – 07939 102868
PHILSCOTT@FSMAIL.NET

Convention Convenor - Dawn Bettes: Tel - 01622-871961/07721 392899
banditblue600@aol.com  

Young Peoples’ LO - HelenYoung: Tel:07764 606036
helen.young@btinternet.com
Share/Literature LO - Vacant
Archivist - Vacant

Regional Representatives:-
1) Shirley Sage: Tel - 01634313688/07894726903
shirleysage@hotmail.co.uk
2) Brian Young: Tel - 07707055122
briancyoung@hotmail.co.uk
3) Lynden Stanley: Tel - 07528655428
Lynden.Stanley@hotmail.co.uk 
 
 
WEST KENT INTERGROUP VACANCIES


Officer Vacancy
Requirements
for
Service
Length
of
Service
Vacant
Becomes
Vacant
Additional
Service
Requirements


EMPLOYMENT LIAISON OFFICER


An established period of continuous sobriety – ideally not less than 3 years and a willingness to commit to 3 years’ service.  Nominees should be prepared to attend all meetings of West Kent intergroup.  They should also be able to attend the twice yearly SE Regional Workshops every January and September.  

Not less than 2 years, but not more than 3 years

Post is currently vacantThe ELO is the face of AA and as such needs to be well-presented, courteous and punctual. A thorough knowledge of the AA Service Handbook for GB and the Traditions.  

This position involves carrying the message to employers within the West Kent area and to offer our programme of recovery to all problem drinkers who come to the notice of employers.  The ability to deal with a wide range of professional people and discuss ways that AA can co-operate, such as presenting meetings to explain AA to employees and taking employees with a drinking problem to AA meetings.  

Regular reporting to both intergroup and Regional ELO are essential 
 (See pages 45-48 of The AA Service Handbook for GB for more details)







WEST KENT INTERGROUP VACANCIES


Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service
Requirements


SHARE/LITERATURE LIAISON OFFICER

An established period of continuous sobriety – ideally not less than 2 years and a willingness to commit to 3 years’ service. 

Nominees should be prepared to attend all meetings of West Kent intergroup.  

They should also be able to attend the twice yearly SE Regional Workshops every January and September.  

Not less than 2 years, but not more than 3 years

Post is currently vacantProvides the essential contact between members, groups and the editorial teams.  Is responsible for promoting Share magazine and actively encourage members to submit articles and letters for inclusion in future issues.

Needs to be well organised, be able to meet deadlines and work well with others.

Should have a good understanding of the Traditions.

(See Page 88 of The Structure Handbook for GB for more details)


•Moira S, SE Regional Liaison Officer, has said that she will be happy to be of help to anyone who may be interested in taking up this service position.  Her contact details are:-  moira24hours@outlook.com   Tel: 01243-773147/07832 209180 





   

Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARCHIVIST
An established period of not less than 2 years’ sobriety
*Is not subject to the usual rotation principle, as continuity has shown, through experience, to be a vital aspect of archival work
Position now vacant
An indefinite term of service

The Archivist exists outside the formal service structure of the fellowship, but runs parallel to it and has no voting rights
AA Archivists are the “keepers of the past”

The archives service is the means by which we collect, preserve and share the rich and meaningful heritage of our Fellowship.  Newly appointed Archivists should make themselves familiar with the Archives Service literature, a copy of which can be obtained from GSO which contains helpful information gathered from shared experience over many years; they should be methodical and well organised; responsible and completely trustworthy.

(See P65-69 of The AA Service Handbook for GB for more details)













Officer Vacancy
Requirements
For
Service
Length
Of
Service

Vacant
Becomes
Vacant
Additional
Service 
Requirements

ARMED SERVICES LIAISON OFFICER
An established period of sobriety, ideally not less than 3 years; a willingness to commit to 3 years’ service.

Nominees should be prepared to attend all meetings of West Kent intergroup.  

They should also be able to attend the twice yearly SE Regional Workshops every January and September.  
Not less than 2 years, but not more than 3
Position now vacant
The ASLO is responsible for establishing local links with the Royal Navy, the Army, the Royal Airforce and any other organisation that is connected with the Armed Services.  Experience with the Armed Forces is an advantage but not essential.  They should have a good working knowledge of The AA Service Handbook for GB.  They should be polite, well presented and punctual.  

Regular reporting to both intergroup and Regional ASLO is essential. 



 (See P31-34 of The AA Service Handbook for GB for more details)
                                                                                                                                                                                 








WEST KENT INTERGROUP 
MINUTES OF THE 160th ASSEMBLY
ANNUAL GENERAL MEETING & CONSCIENCE

Date:        25th November 2016

Venue:     Maidstone Community Support Centre, 39-48 Marsham Street,
                 Maidstone, Kent ME14 1HH        

Present:   
                    Graham H               Chairman
                    Mick H                    Vice Chairman         
                    Stewart N                Treasurer            
                    Shirley S                  Secretary
GSRs
Brian Y                                 Aylesford
Ken G                                   Chatham Friday
Craig L                                 Cranbrook
Mark H                                 Ditton
Denis G                                Gillingham Saturday
Paul H                                  Goudhurst/Marden
Ryan F                                 Gravesend Tuesday
John M                                 Maidstone Monday
Norby D                               Maidstone Tuesday/Friday
Gordon J                               Maidstone Wednesday
Dermot G                             Maidstone Thursday                                    
Jenny T                                 Newington
Lynden S                              Rochester Monday
John G                                  Rochester Wednesday         
Dawn S                                Rochester Saturday
James S                                Sevenoaks Sunday
Mal W/Josh N                      Sevenoaks Wednesday
Yanna N                               Sittingbourne
Dean W                                Strood
Richard W                            Tunbridge Wells Monday
Chris I                                   Tunbridge Wells Wednesday/T/Wells Thursday Step & Tradition
Kate LB                                Tunbridge Wells Saturday Sunrise 

Liaison Officers
Darren F                             Public Information Liaison Officer
Andy H                               Health Liaison Officer
Dermot G                           Telephone Liaison Officer     
                       
Regional Representatives
Lynden S
Brian Y
Shirley S                             

Visitors
Barbara K
Becky K                             Aylesford
Catherine M                       Tunbridge Wells
 
The Chairman opened the meeting and welcomed everyone.  This was followed by the customary personal introductions by all those present and a moments silence was observed to remember the still suffering alcoholic inside and outside of AA.

The Preamble was read by Mark H 
The Traditions were read by Jenny T
The Aims & Structures were read by Barbara K

Apologies for Absence:
Dave K                  Prison Liaison Officer
Tony M                 Probation Liaison Officer
Phil S                     Electronic Communications Liaison Officer
Helen Y                 Young Peoples’ Liaison Officer
Dawn B                 Convention Convenor
Mick G                  Tonbridge Monday Lunchtime
Nick W                  Cranbrook
 
Minutes of the last meeting and matters arising
Proposed Concepts Workshop
Regional Representatives still need to ask at the SE Regional Assembly if there is anybody with a good understanding of the 12 Concepts who would be willing to assist West Kent and attend as Speaker at our proposed Concepts Workshop.  Region Reps will seek this help at the next SER Workshops & Assembly on January 22nd 2017.
  
Darren F proposed and Andy H seconded, that the minutes were a true record of the last meeting.  A vote was taken which unanimously agreed that this was so. 

Ratification of Officers
The officers present were ratified in their service positions. 

The following officers will be ratified at the next WKIG assembly on 20th January 2017:-
Dave K (Prison LO)
Dawn B (Convention Convenor)
Phil S (Electronic Communications LO)
Tony M (Probation LO)
Helen Y (Young Peoples’ LO)

Ratification of Aims & Structures
The Aims & Structures which were revised in September 2016 were ratified with a majority vote.  There was one abstention. 

Election of Officers
There were no nominations for the vacant posts.

•Whilst talking about the vacancy for Archivist the two items below were dealt with:-

Re:  Storage of West Kent Archives material The West Kent archives are still being stored in Arthur E’s garage where they have been for about 4 years.  Obviously, Arthur E would like to have them removed at some point.  Brian Y volunteered to store them at his home and arrangements will be made to facilitate this.

The Magical History Tour: The next Magical History Tour is to be held for West Kent, East Kent and Hastings & Rother sometime in October 2017.  A firm date and the venue are still to be decided and the three intergroups involved will be informed at a later date.  This will be the 3rd leg of this event which has been a great success to date.

•Please can GSRs seek anyone who is willing to commit to four meetings next year to help with the planning and execution of this event.  Any nominees please contact Graham H, Chair Graham.Hunt@hotmail.co.uk  .
 
POSITIONS VACANT:

•ARCHIVIST
•EMPLOYMENT LIAISON OFFICER
•SHARE/LITERATURE LIAISON OFFICER 
•ARMED SERVICES LIAISON OFFICER

A list of these four vacancies, including specific details for each position, can be found at the back of these minutes for GSRs to take back to their respective groups and display as their group sees fit.

•GSRs are requested to please announce these vacancies at regular intervals before the next assembly.  

Conscience Questions
No questions were sent in prior to the assembly. However, the two questions below were presented on the evening of the assembly:- 

1. “Why do we have Conference Questions?”
Gordon J, GSR Maidstone Wednesday, asked the above question.  He voiced the opinion that the Conference process was ineffective in helping to bring newcomers into the Fellowship.

General discussion followed with differing opinions for and against the value of Conference Questions.  

Views put forward by members included:-

•That Conference is an expensive and laborious process.
•That a lot of the time the Conference Questions cover the same stuff year upon year which is felt by some to be completely unnecessary.
•Contrary to the opinion that Conference is ineffective in helping to bring in newcomers, it was suggested that, if we didn’t have Conference Questions, there may be fewer newcomers staying in the Fellowship; that it’s useful for them to hear the Questions being discussed at group meetings because it gives them an insight into the work that is being done throughout the Fellowship and to hear that AA is actively seeking new ways of carrying the message of recovery to the still suffering alcoholic.                                                                                                                                                                                                                                                                                                        
•That the main objective at Conference is to take the collective Fellowship conscience.
•That some groups are not interested and do not wish to spend time discussing the Questions for Conference.  Some members actually leave the room when the Questions are discussed. 
•It was also pointed out that anything that is recommended by Conference is just a suggestion and that every group is autonomous and is therefore free to make their own decisions.
•Some members said that they had learnt a lot from discussing the Conference Questions during their time in AA and from the recommendations sent out to the Fellowship Post Conference.



•It was suggested that groups were asked whether they think Conference Questions are relevant to what happens at group level and that the responses were fed back along the line to Conference.
•That the Questions for Conference do actually come from the wider Fellowship eg: from individual members/groups.  They aren’t created by Conference for Conference.

•Two questions asked by a member who had experience as a Conference Delegate were:-

1) “How many people present have ever been involved in sending in a Question for Conference?’ 
2) “How many members present had any idea how much hard work is done by the Conference Delegates, not just when in York but also at home, in preparation for the actual Conference?”  The point being made was that the working parties on each Conference Committee are not on a “jolly”, simply wasting Fellowship money.

To summarise:  Graham H, WKIG Chair, acknowledged that there was a swell of opinion that there are members who are not happy with what happens at Conference.  He made the point that West Kent as an intergroup do try to engage with Conference at our annual Pre and Post Conference assemblies via the visiting Conference Delegates, who listen to the groups’ feedback on the Questions and then take back those opinions to Conference.  Following the General Service Conference they also attend our Post Conference assembly to give feedback from Conference to the groups via the GSRs.

•It was agreed that GSRs would go back to their groups and find out what they think about Conference Questions eg: Are they helpful in carrying the message to the newcomer?  Are they relevant to the work being done at group level?  What more do members think we as an intergroup can do to help bridge the gap between the groups and Conference that isn’t already being done?  

•GSRs please bring your groups’ feedback to the next intergroup assembly in January 2017.

2. “Can the intergroup discuss what the term ‘cross sharing means?”
Norby D, GSR Maidstone Tuesday/Friday, asked the above question.  He asked those assembled what exactly is meant by the term ‘cross sharing’.  

A discussion followed where several members gave their opinions as to what they thought it meant.  Comments included:-

•When a person/s speaks directly to the person who is sharing, perhaps to give advice /an opinion/or to make unwarranted suggestions.
•That it’s when somebody is sharing and then other people start talking about the subject amongst themselves so that several people may be speaking at the same time.
•That it’s when the protocol of one person at a time sharing without interruption becomes disrespected and the secretary runs the risk of losing control of the meeting.

One member pointed out that such interruptions can lead to disharmony and friction within the meeting.  It could also result in some members becoming nervous about sharing in the future.  

Norby D also asked whether the intergroup could issue a statement which could be put on the table at group meetings for all to see.  Graham H put this suggestion to the vote: “Does the intergroup wish to decide on a definition of ‘cross sharing’?  The vote was carried with a majority of 16:5 that they did not.  Graham H reminded the assembly of Concept V - The minority opinion should always be respected and has the ‘Right of Appeal’, so this subject may come up again at a later date.
The assembly was reminded that Tradition 4 states that ‘each group should be autonomous’ and if they wish, can hold a group conscience to decide what they think ‘cross sharing’ is; whether they think they have such a  problem; and how they will deal with it.  Groups can state, if they so wish, that cross sharing is unacceptable.  A suggestion was made that something could be put in the notes that the secretary reads out at the beginning of the meeting such as, “It is the conscience of this group that ‘cross sharing’ is unacceptable and will not be tolerated”, or as suggested earlier, they may decide to agree on a statement that they put on a card and display on the table at their meetings.

Shirley S was asked to contact GSO before the January West Kent assembly to ask if they have a definition for ‘cross sharing’ and any advice on how to handle it.  

Matters directly relating to Tradition 5 and 12th Step work

1.Wheelchair access at meetings
Mark H, GSR for Ditton, pointed out to the assembly that some members of the Fellowship haven’t been able to access meetings local to them and have had to go further afield to attend a meeting.  He stated that out of the 43 group meetings in West Kent, he knows of 19 who do not have disabled access to toilets even if they do have a wheelchair ramp.  As a chair user himself, he went on to say that he accepts that this is a difficult problem to manage but that he would like to raise awareness in the Fellowship of the lack of disabled access to/facilities at meetings.

GSRs have been asked to please get their groups to give some thought to their disabled access.  It was suggested that perhaps this could be discussed at a group conscience but it is entirely up to each group how they choose to address this.  

Question: “Have we made our meeting as accessible as possible for members with disabilities?” 

Question:  “Is there anymore that could be done at group level to make the meeting more accessible to people with disabilities?”

These questions not only apply to those with an obvious physical disability, but also to members with a hidden disability such as hearing loss.

Suggestions for discussion - If your meeting has a disabled sign next to it in the National/Local West Kent ‘Where to Find’ how does this apply to your access?  Does it mean that there is a ramp to get in/out of the building or does it mean that there are also disabled toilets available?  Do you have a ‘loop system’ for the hard of hearing?  If so, do you know whether it is effective?  

•Please can GSRs discuss the subject of disabled access to meetings and bring your groups’ responses back to the West Kent intergroup assembly in January.

2.Discuss the intergroup financial prudent reserve
(i)Stewart N, Treasurer, asked the assembly to approve 500 to be kept as an intergroup prudent reserve to be used as an operating expense for the next quarter of a year.  He also proposed that West Kent sent 3000 to Region.

•The above 2 proposals were put to the vote and were both carried with a majority.

(ii)Whilst the assembly was considering financial matters, Darren F, Public Information Officer, asked for 500 to be ring-fenced for the next PI Event to be held in 6 months or so.  

•A vote was taken and was carried with a majority - there was 1 abstention.

(iii)Again, as the assembly was dealing with all things financial, Dermot G requested that the intergroup financed more little Big Books for the West Kent prisons - Dermot was informed that Dave K, Prison Liaison Officer, has at least 100 that can be used to finance this.

3.Review effectiveness of the 2016 trialled reporting arrangement for Liaison Officers and Regional Reps
Graham H, Chair, asked those assembled, how they had found this years’ new arrangement where the Liaison Officers’ and the Regional Reps’ reports were sent out ahead of each assembly along with the agendas.  The general consensus was that it had been helpful to know in advance about issues which may require consultation with the groups ahead of the upcoming assembly.  

It was agreed to continue this arrangement for another year.

4.2017 Convention Theme
GSRs had been asked to bring their groups’ suggestions for the theme for West Kent’s 2017 Convention.  There were many to choose from.  They were put to the vote and the theme for our next Convention which is to be held on Sunday 4th June 2017 in Aylesford will be:-

‘RECOVERY, UNITY, SERVICE’

Darren F, Public Information Liaison Officer, respectfully requested that West Kent have a proper, good quality banner made for the 2017 Convention.  Darren was asked to find out how much this would cost and to bring that information along to the next intergroup assembly in January when it will be considered.

 GSR Reports
Aylesford
The Sunday meeting continues to do well. We have a good number of regulars and visitors.  We have a small number of newcomers and as a group we feel that we carry the message in accordance with Tradition Five.  The service positions are all currently filled and we contribute to Intergroup on a regular basis.  

Brian Y GSR

Chatham Sunday
No report received.
No GSR  
 
Chatham Tuesday 
No report received.
Steve S GSR

Chatham Friday
All positions are filled with Liz settling in as our new secretary.  Attendance is stable (15-20), with a good core of regulars.  I have just updated out group information with GSO.

Ken G GSR  
Cranbrook
Cranbrook Saturday continues to thrive.  We have been notified of a rent increase coming up soon but not the amount.  All service posts are filled and we have recently had an influx of newcomers who are being well-supported.

 Nick W GSR
                                                                                                                                                                                                                                                                    Ditton
The Ditton Living Sober meeting continues to be averaging between 10-15 people.  We are a chip meeting and give out medals for periods of sobriety.  We currently have most positions filled except for Greeter and Alternate GSR.  We have just updated our 12th Step List and I will inform the TLO soon of all the relevant numbers.  We are self-supporting and I have noticed that we have been in a position to make regular contributions to Intergroup.

Mark H GSR

Gillingham Wednesday
This is a small group which is often only just self-supporting.  All meetings are Open and we use the ‘LIVING SOBER’ format.  Despite this we are visited by good numbers of newcomers and members visiting the area.

Ken G (Acting GSR)

•Thanks to Ken G for offering to be the link between this group and the intergroup until a GSR can be found.  
 
Gillingham Thursday (Twydall)
No report received.
Milly M GSR

Gillingham Saturday
•Well attended.
•Mixed gender.
•All service positions filled.
•We are fully self-supporting.
•We send regular monies to intergroup.

Denis G GSR

Goudhurst
No report received.
Paul H GSR

Gravesend Tuesday
We have nothing to report at this time.
Ryan F GSR

Gravesend Wednesday Lunchtime
No GSR
Gravesend Thursday 
No report received.
Hugh C GSR

Hildenborough Friday
The intergroup has no information regarding this group.

Maidstone Monday
•I have been elected to serve as GSR for this group. 
•We are self-supporting. 
•All service positons are filled. 
At a recent group conscience meeting, the main points covered were:- 
•Reviewing our approach to newcomers.  This was a lively and constructive discussion, with contributions from most of those present - and including one newcomer at their first meeting.
•Election of trusted servants to fill service positions that had become vacant due to rotation. 
•Agreed to have an additional tea/coffee break after each meeting - mainly to improve our welcome to newcomers.  This will be on a trial basis to see how we can make it can work.

Our meeting venue is smack in the centre of town: one minute from train station and has a bus stop right outside for Medway Towns.  We have a medium-sized car park that takes careful management.  Our weekly attendances have been running at 20 – 25 recently.  The rent we have to pay is relatively high, but we believe it is worth paying for such a strategic position and excellent facilities.  We have been meeting here now for over 29 years.

John M GSR

Maidstone Tuesday & Friday Lunchtime (reports combined)
•Both groups continue to be financially secure with a good mix of genders, newcomers and old timers. 
•Sobriety chips are appreciated by newcomers as well as members in the early stages of their sobriety.
•Topics are based on Big Book readings on Tuesdays and Living Sober on Fridays.

Norby D GSR

Maidstone Wednesday
No report received.
Gordon J GSR 
 
Maidstone Thursday
•The meeting has a regular attendance of between 10-15 people each week.
•There is a great feeling and positive programme based sharing in the meeting with regular chairs from both guests and our own group members.
•There is a core of home members that fill the Service positions. 
•We are fully self-supporting and sending money to Intergroup regularly.
•All newcomers are identified and welcomed. 
•The sobriety chip system has so far been a success.
•We have recently started temporary sponsorship - available from a selected few of our regular members who have been through the steps and sponsor others.

Dermot G GSR
Maidstone Friday Lunchtime
See Maidstone Tuesday above
Norby D GSR

Maidstone Saturday
We have regular numbers of between 12-15 members per week.  We have all service positions filled with the exception of a literature secretary.  Fully self-supporting but haven't made a donation.

Craig L GSR

Marden
No report received.
Paul H GSR

Newington
No report received
Jenny T GSR 

Paddock Wood
No GSR present

Rochester Monday
•All service positions filled.
•Approximate attendance 40.
•Good mix of male/female.
•Regular newcomers.
•Sponsorship and Step work encouraged.
•Regular donations to Intergroup.

Lynden S GSR  

Rochester Wednesday Lunchtime
•The meeting is self-supporting with all available service positions filled.
 
•We are averaging 8 to 10 members per week and make regular contributions to Intergroup.
 
•Members tend to be approximately 60% women in recent months.
 
•We have a regular influx of newcomers.
 
John G GSR

Rochester Saturday 
Meetings are well attended, mixed gender.

All service positions are filled.

We are fully self-supporting and send regular money to Intergroup.

Dawn S GSR
Sevenoaks Sunday (formerly Godden Green)
The Sevenoaks Sunday Group is still well attended attracting 25-35 people.  We have a good mix of sobriety with several newcomers regularly coming.  Our secretary, John, is just about to rotate out and all other positions are filled.  After the last intergroup meeting Sevenoaks Sunday has decided to hold quarterly Group Conscience meetings from this December.  The Group make regular contributions to intergroup.

James S GSR

Sevenoaks Wednesday
This naturally small group is in good health and well attended.  We often get many newcomers that don't stay long but we have been lucky that a number have become keen members allowing us to finally fill virtually every service position.  Two long serving members, including myself, have recently become fathers so the time is ripe to hand over to others.  Financially sound, this group remains a welcoming refuge for all those seeking a new way of life.

Mal W Outgoing GSR
Josh N incoming GSR  

Sittingbourne
No report received.
Yanna N GSR

Strood
No report received.
Dean W GSR

Tonbridge Monday
•Tonbridge Monday Lunchtime continues to be a well-supported group.  
•We have a good mix of gender and ages, newcomers and long term sobriety.
•We have monthly secretaries. Each month we have either a Big Book, Living Sober, Step meeting or a chair. Where there is a fifth Monday in the month we have a tradition meeting. 
•All positions are filled.
•We are financially sound and we make regular contributions to Intergroup. 

Mick G GSR

Tonbridge Wednesday
•Secretary’s note: We have not received any details for this group.  I have spoken to GSO and they confirm that they definitely have a meeting from 07.30 – 08.30 on a Wednesday but there are no other details available. 

Tonbridge Friday Lunchtime
No GSR 

Tunbridge Wells Sunday
GSR unknown.

Tunbridge Wells Monday 
•All is well.
Richard W GSR
Tunbridge Wells Tuesday
No report received.
Donna S GSR
Tunbridge Wells Wednesday
We recently had a Group Conscience which took up the whole meeting.  We discussed personal conduct and it was decided to announce and also to display the conduct matters card at every meeting.  We also decided to take a 10 minute break at 8.45 to limit the amount of people getting up during the sharing.  It was also decided to ask people to limit their sharing to 5 minutes and if a share goes over 5 minutes a card will be held up just to remind the person to bring their share to a close.  These changes seem to be working very well.  Attendance at this meeting is now averaging 25+ people.  We are making regular contributions to intergroup and all our service positions are filled.  We will be holding regular group conscience meetings from now on.
  
Chris I GSR

Tunbridge Wells Thursday Lunchtime 
•The group is fully self- supporting and we have made a good donation to intergroup.  We’re seeing approximately 30 bottoms on seats.  All positions are filled and we have a Kent list of telephone numbers for 12th Step responders which I will need to give to our Kent TLO. 

Dawn B GSR

Tunbridge Wells Thursday Step & Tradition
We read a one of the 12 Steps every week and a Tradition on the last Thursday of the month.  We have about 15 regular members and make contributions to intergroup.  We still need a GSR but all our other service positions are filled.

No GSR 
•Thanks to Chris I who continues to keep the intergroup informed about this meeting in the absence of a GSR.

Tunbridge Wells Saturday 
Saturday Sunrise: 8.30am
•Well attended meeting, currently growing.
•A few new people but the majority are regulars.
•All service positions currently filled.
•Rent paid up to date and making regular contributions to intergroup.

Kate LB GSR

Tunbridge Wells Saturday 
Saturday: 11.00am
No report received.
John R GSR
Wainscott
•Secretary’s note: Corinne W is no longer GSR for Wainscott but is kindly accepting e-mails containing intergroup information which she will convey to the group until a new GSR is found.

Liaison Officer’s Reports

Young Peoples’ Liaison Officer
Seminar organised and hosted by myself at Homestart in Medway.  This was a well-attended event that has been given great feedback and I have been re-booked to host a similar one in the spring of 2017.  I am continuing to find inroads into local schools and colleges to raise awareness of AA within young people.  A talk has been booked in December at the Skinners school in Tunbridge Wells.  Information packs given to local doctors surgeries and police stations to invite to our PI event on 18/11

Helen Y

Telephone Liaison Report

May I extend my gratitude and thanks to the fellowship for entrusting me with this service position which I consider extremely important to the alcoholic who is still to find the fellowship and also to my own sobriety.

I was unable to attend the last workshop as I only had a couple of days’ notice but intend to attend the ones in the future.

I have been working very closely with James, the TLO for Hastings & Rother, who is giving me some great guidance.  We are working together to update the 12th step lists but this is contingent on the GSRs from each group contacting me with names and numbers.  We have only had two updated 12th lists from my emailed request to GSRs.

We have sorted out a couple of issues that needed addressing and are moving forward with an access issue that, once rectified, will enable me to access and update the AA telephone service file store.

There are still three telephone responder shifts to be covered.  These are:-

•Saturday afternoon 1-6pm
•Saturday evenings. 6-10:30pm.
•Sunday-Monday morning 10:30pm-8:30am
It is important that we fill the above positions as soon as possible.

I will be producing a flyer in the next few days to advertise the positions and will be delivering them around the West Kent meetings over the coming weeks.

Dermot G

Health Liaison Report

Activities conducted during the period of 16th September - 20th November 2016:
1.Kenward Trust meetings ongoing - once every 4 weeks.  Meetings to be chaired by Mark G only open to residents.  Dates are: 10th November, 8th December, 5th January, 2nd February, 2nd March, 30th March, 27th April, 25th May, 22nd June, 20th July, 17th August, 14th September, 12th October, 9th November, 7th December.  Male chairs are required for each meetings - I am sure anybody available to chair would assist Mark.
2.So far I have identified 185 Doctors and Chemists in the West Kent area - but not all their email addresses.  I’ve only identified 12 emails so far....mostly sloth.  Apparently somebody in East Kent may have a database of contacts and may be able to share. 
3.There seem to be two key central NHS/Governmental Alcohol Action groups in the West Kent area: Alcohol task and finish group (West Kent Health and Wellbeing Board) and the West Kent alcohol leads (CSP) group.  All members have been contacted and I am trying to get further exposure to these groups to see if we can present to or attend their meetings. 
4.I have been in contact with Kent University – a slow burner but there is chance of involvement in a course for 2017/2018 for medical students on their Medway Campus.
5.I have contacted CGL and they confirmed that they currently have AA support but will get in touch if we can help any further.  There is a weekly group run every week in CGL and AA also "come in" on the Wednesday of the detox week.  I have also confirmed that Turning Point are supported and will be informed if there is any assistance I can give.
6.East Kent are making medical professionals aware of their PI work through a news sheet distributed within the NHS.  The only "news sheet" inside the West Kent NHS seems to be produced by the Clinical Commissioning Group.  I have a contact for the Communications Officer but have been unable to contact her.
Public Information Liaison Report
The Public Information Event 2016
The http://www.kent-alcoholics-anonymous.org.uk/ website is up and running.   Feel free to share the link with any professional’s you may know that would be interested in finding out more about AA and they can register for the event online.

We currently have 20 people attending.

School Talks
I’ve handed over the co-ordination of school talks to Helen Y (Youth Liaison Office) as we agree this this activity would be better suited to being managed by the YLO service position.  Helen will update you fully in her report, but members went to each school in Gravesham and provided information packs on school talks to PHSE coordinators. Follow ups are now underway.

Jobcentre Plus Gravesend
I presented to the Jobcentre Plus employment support team for Gravesend - this was only a 10 minute session.  I’ll be following up with additional literature and providing more information.

Darren F

frewind@hotmail.com 

Share/Literature Liaison Report
Position vacant.

Armed Services Liaison Report
No report received.
Hugh C
Probation Liaison Report
Action
I have had a meeting with the Probation and Offender management teams in Medway and have others planned for Swale and Maidstone.

Chits
I have attached chits that you can print.
•Secretary’s note:  The chits for groups to print can be found at the back of the minutes before the vacancies.

Participating Groups
Below the groups in red are those that have not signed up to the chit system.  Please let me know:-

1. Is the information below correct?
2. Do the groups in red want to join the chit system or stay outside of it? 

 
Monday
Tonbridge TN9 1SG 12:00 noon
Maidstone ME14 2LH 8:00pm
Wainscott ME2 4LG 8:00pm C
Tunbridge Wells TN1 2LY 7:45pm C
Sittingbourne ME10 1DRP 7:45pm C
Rochester ME1 1LS 8:00pm C
Marden TN12 9JX 8:00pm C

Tuesday
Chatham ME4 4DT 8:00pm
Maidstone ME14 1RU 12:00pm C
Gravesend DA12 1BB 8:00pm C
Tunbridge Wells TN1 2LY 6.30pm C

Wednesday
Rochester ME1 1LS 12 noon
Paddock Wood TN12 6DY 12:00
Gravesend DA12 1DX 12,00 noon
Sevenoaks TN13 3TJ 8:00pm
Newington ME9 7JJ 7:45pm C
Maidstone ME14 5AW 8:00pm C
Tunbridge Wells TN1 2LY 8:00pm C
Gillingham ME7 1LX 8.00pm C

Friday
Chatham ME4 4DT 8:00pm
Tonbridge TN9 1DH 1:30
Hildenborough TN11 9HT 7:30
Ditton ME20 6AE 8.00pm C
Goudhurst TN17 1AN 8.00pm C
Maidstone ME14 1RU 12:00pm C

Saturday
Tunbridge Wells Saturday Sunrise TN1 2LY
Tunbridge Wells TN1 2LY 11:00am
Maidstone ME14 1LY 6:30pm C
Gillingham ME7 1LX 6:30pm C
Rochester ME1 1LS 10:45am C
Cranbrook TN17 3DN 8.00pm C

Sunday
Chatham ME4 6PU 11:30am
Tunbridge Wells TN1 2LY 7:15pm
Sevenoaks TN13 2LL 8:00pm C
Aylesford ME20 7BX 7:00pm C

 

Thursday
Twydall Gillingham ME8 6JU 8:00pm
Gravesend DA12 1EN 8:00pm C
Strood ME2 4TJ 8:00pm C
Maidstone ME14 5AW 8:00pm C
Tunbridge Wells TN1 2LY 8:00pm C
Tunbridge Wells TN1 2LY1:00pm C

Tony M (PLO)
tonymould1@sky.com 
Electronic Communications Liaison Officer Report    
Since my last report, everything has still been very quiet, fellowship wise.  There have only recently been new Service positions at Intergroup to add to the website.  Copies of the minutes of the intergroup meetings can be found at www.aa-files.org.uk the username is WKIG3 and the password is hegret94.  This site is only viewable with these details so cannot be read by people outside the Fellowship unless someone has provided the logon details.   This logon only gives permission to view - it does not allow for alterations, neither does it allow users to upload documents. My contact details remain the same: philscott@fsmail.net 

Phil S
                          
Prison Liaison Report
All is going well at the moment with all prisons being serviced regularly with meetings.

Blantire House is still closed due to refurbishment and is not thought to be reopening for the next twelve months.

I am still short of volunteers to assist with the running of meetings and would appreciate any help I can get.

The meetings at Elmlea and Swaleside prisons have both been suspended for the time being awaiting a new change in procedure.  These will be resumed in the near future.

I have also had a number of volunteers come forward to do chairs in the prison service which is very good news.

I would like to thank everybody for all their help with the workshop, that for me, was a very successful day.

If anyone would like to come into prison to do a chair please don't hesitate to contact me.

Dave K

Employment Liaison Officer
Position vacant.

Convention Convenor
•The village hall has now been booked for the Convention on Sunday 4th June 2017.  Further details will be available in due course. 
Dawn B

Archivist
Position vacant.

Regional Representatives’ Report 
Unfortunately there was a problem at the last Regional Workshops and Regional assembly on 18th September.  Members arrived from all over the South East to find that the Premises Manager was not present to open the Hall of London Meed School venue, but the weather was warm and sunny, so Claire BD invited members and visitors to convene for Workshops followed by a brief meeting on the lawn next to the car park to cover a few vital issues which could not wait until the next regional assembly in November.

•Elections & Nominations
As both the Regional Chair and the Vice Chair were rotating out it was necessary to elect their successors immediately for continuity.

1.Alan T from North East Surrey was elected as Regional Chair.
2.Guy D from Brighton was elected as Regional Vice Chair.

1.Regional Treasurer’s report
Tradition 7 contributions from SER this year have amounted to an awesome 106,396.39.  Liz W is transferring 51,396.39 to GSO.  She asked everyone present to return to their intergroups and ask GSRs to thank their groups for such a magnificent contribution to Gratitude Week.  Because Region have 7,651.76 that was brought forward from the end of year, plus a prudent reserve of 2,532.04 SER will only need to contribute 6,316.20 towards the budget for 2017, which shared amongst all the Region’s 11 intergroups means that contributions from intergroups will be reduced during the next financial year to 574.20 from each intergroup.  This will be collected in April 2017. 

•South East Regional Vacancies
Immediate
Telephone Liaison Officer
5 Alternate Conference Delegates
  SNCC Committee Members  
Employment Liaison Officer ( Peter W, outgoing RELO, is happy to speak to anyone interested in learning more about this service position -
Young Peoples’ Liaison Officer
Upcoming in 2017
Armed Forces Liaison Officer
Conference Delegate - 1 post
Electronic Communications Liaison Officer

•National Vacancies 
Fellowship Archivist
Fellowship calendar & diary productions editor
Telephones Sub-Committee - 2 posts
Prisons Sub-Committee - 2 posts
Health Sub-Committee Member
Public Information Sub-Committee Member
Armed Services Sub-Committee Member - 4 posts
Electronic Communications Sub-Committee - 2 posts
Probation Sub-Committee

•Points from Board Trustee’s report - Peter F
1.Literature
The Revised AA Service and Structure Handbooks for GB should be available soon and will be free of charge (1p if ordered from the online shop). 
2.2017 AA Service News - deadline for articles:-
Spring - January 25th
Summer - April 25th
Autumn - July 25th
Winter - October 25th 
3.‘The God Word’ – new literature which is now available relating to newcomers and agnostic beliefs.
4.Annual Fellowship Calendars & Diaries
Sadly, there will be none available for 2017 as the Editorial post remains vacant.
5.75th Anniversary Celebration Convention in 2022
Further information will follow as planning progresses.
6.GSO Seminars for Regional Liaison Officers
PI Seminar 15th September 2017.

•2017 Questions for Conference – will be published in the Winter edition of AA Service News which usually comes out in early December.  Intergroup secretaries have been asked to let the Conference Delegates know whether they would like 2 Delegates to attend their Pre & post Conference intergroup assemblies and if so, to give them the dates as soon as possible.

•Points of interest from Regional Liaison Officers’ reports
Archivist (John M)
1.They Kept Coming Back’ is well into its third printing and copies are selling fast.  This is a one-off book, so if you don’t have a copy, now is the time to get one. (5 each)
2.John M informed members that there is a Regional Archives display which is available to all intergroups to use at their Conventions.
3.The 3rd Magical History Tour Event will be held in 2017 for West Kent, East Kent and Hastings & Rother (date will sometime in October 2017).   You can visit the website at www.themagicalhistorytour.org The website makes available 80 pages of AA history and can be downloaded.

Electronic Communications Liaison Officer (Peter W)
1.The national new cloud based email service is going ahead.  This will mean that all AA service positions at Intergroup and Regional level will have new generic email addresses which should be used for all AA official correspondence.
2.The Chat Now service on the National AA website is going ahead with conference approval as a result of a very successful pilot study.  Volunteers are needed to help with this service.  Regional Reps were asked to take this back to intergroup and either contact Carmel G, regional secretary with their details or send them direct to GSO York.  Full training will, of course, be given.  The system will use a variety of stock responses which you will be able to amend depending on the question being asked.  The hours of this facility are still to be decided.
3.More people are needed for the Online Responder Service as at present it is only 30 strong.  Training will again, be given to anyone wanting to take part.

Regional Prison Liaison Officer (Brian P)
Brian P reported that Prison Liaison Officers from 5 of the South East intergroups are not communicating with him.  Region Reps for those intergroups have been requested to ask their PLO to get in touch with him and confirm whether or not there are any prisons in their area.  If the answer is ‘yes’, he needs to know whether those prisons have AA meetings or not. 

2017 Southern National Convention:  Theme - ‘Anonymity is the Spiritual Foundation’1st - 3rd September.  Bookings taken now Tel: 02392 46 00 44

NB:  Since the above September Region Reps’ report was circulated with the agendas the November 2016 Regional AGM & Conscience has also been held.  This will be reported on at the January 2017 intergroup assembly.  However, there are some points that need to be fed back to the intergroup before January which can be found below:-

1.The 2017 Regional budget is now set and each intergroup is requested to submit 300.00 to Region to make up the current shortfall.
2.As we are nearing the end of the year the Regional Treasurer needs all intergroup contributions to be sent to her as soon as possible.
3.All intergroups are requested to report back the current number of groups as this is necessary to arrange suitable insurance cover.
4.Regional Reps have been asked to push the 2 following vacancies as they have been open for quite some time:-
Regional Telephone Liaison Officer
Regional Young Peoples’ Liaison Officer

Next South East Regional Workshops & Regional Assembly:  Sunday 22nd January 2017 

Shirley S shirleysage@hotmail.co.uk 
Brian Y briancyoung@hotmail.co.uk 
Lynden S Lynden.Stanley@hotmail.co.uk 

NB: Attendance at regional workshops in January and September is mandatory for all intergroup officers.  You will be able to claim travelling expenses, which will be reimbursed at lunchtime before you leave.

Chairman’s Report
Another year draws to a close for West Kent Intergroup.  This year has again shown me how many members of West Kent are so passionate about our fellowship and working hard to hold meetings, keep them healthy and to carry the message of AA.

I’d like to thank all those who worked so hard on last Friday’s PI Professionals seminar.  We may not have had huge numbers attending but those that did gave the event good feedback.  I extend the intergroup’s thanks especially to Darren F and Tony M who are the stalwarts of the PI committee and carried the event.

I wish for you all a sober festive season and look forward to seeing you in 2017.

Graham H 
WKIG Chairman
graham.hunt@hotmail.co.uk 


Vice Chairman’s Report
No report received
Mick H

Treasurer’s Report
Treasurer’s Report 15th September to 24th November 2016

2000.00 was contributed to Region after a vote at the September Assembly.  

As my spreadsheet indicates as of 15th September we now have 3162.01 in available funds. This accounts for the prudent reserve of 500.00 + 500.00 ring-fenced for P.I events and 219.45 outstanding invoices.

Unallocated contributions are as follows:-

•07/01/1650.00 (Tunbridge Wells branch of HSBC)
•21/01/1650.00 (Tunbridge Wells branch of HSBC)
•17/03/16150.00 (Cash paid into HSBC)
•17/03/1650.00 (Cash paid into HSBC)
•31/03/1650.00 (Tunbridge Wells branch of HSBC)
•22/04/16150 (Brompton Road branch of HSBC)
•12/05/16100.00 (Tunbridge Wells branch of HSBC)
•01/07/16118.20 (Cheque posted to HSBC)
•05/07/16124.93 (Bank transfer (BP) ref: Starbuck M&AL)
•19/07/16250.00 (Tunbridge Wells branch of HSBC)
•22/08/1640.00 (Cash paid into Tonbridge HSBC)
•27/10/16100.00 + 20 (Tunbridge Wells branch of HSBC)
•18/11/16300.00 + 31 (Orpington branch of HSBC)
•23/11/16105.00 (Tonbridge branch of HSBC)

If you recognize any of these as your group’s contributions please let the Treasurer know.

Generally group treasurers have been very good at keeping us up to date but this is a lot in unallocated receipts. Perhaps GSRs could continue to reinforce the need for treasurers (if they want contributions to be allocated to their group) to inform the WKIG treasurer if they have made cash contributions by either sending in the paying-in receipt or a short note by email. 

There has been an increase in payments by BACS. If treasurers wish to pay by BACS it is essential that they indicate which group the contribution is coming from and whether it is a normal contribution or gratitude week i.e. T/Wells Weds (am or pm) C (or GW for Gratitude Week).

Please can GSRs pass on a copy of the treasury report to their group treasurer, so they can confirm intergroup has received their groups contributions. 

Gratitude Week outstanding contribution of 67.41 has been made.

All that remains is for me to ask Group Treasurers to continue the good work of letting us know which group their contributions are from and to keep them informed of any changes in contact details.

Group contributions should be made to “West Kent Intergroup”
Stewart Noonan. 
31 Brewers Field, Dartford, DA2 7PJ
Mobile: 
Email: tmsltd15@gmail.com

Bac’s Details
West Kent Intergroup
ACC: 81135724
Sort : 40-31-06
* SEE APPENDIX A FOR FINANCIAL SPREADSHEET

Secretary’s Report
If there are any new GSRs since the September assembly please be sure to send me your contact details so that I can send you the aide-memoire, minutes and other ongoing intergroup information.  You should also familiarise yourselves with the West Kent Intergroup Aims & Structures.  I can send a copy to you electronically or alternatively I can send you a hard copy.  Everyone else should have received a copy of the revised Aims & Structures following the last assembly in September - if not, let me know and I’ll send you a copy. 

I’ve booked the hall for next year’s intergroup assemblies and the dates will be listed in the minutes, plus the dates of the 2017 Regional workshops and assemblies.  I have printed copies of all the assembly dates and if anyone would like a copy please let me know.  All intergroup officers please make a note that the Regional Workshops in January are on Sunday 22nd.  I’m informing everyone now because the next West Kent assembly isn’t until January 20th - just 2 days before the Workshops which would be extremely short notice.  May I remind all officers are you required to attend as part of your service commitment.

I have also contacted the Conference Delegates and informed them of our 2017 Pre and Post Conference assembly dates and requested that two delegates be in attendance in February to receive the GSRs’ feedback from their groups and also in July to give feedback to us following Conference 2017.  

Date of next assembly:  FRIDAY 20th JANUARY 2017

•2017 WEST KENT INTERGROUP ASSEMBLIES
Friday 20th January 2017
Friday 24th February 2017 (Pre-Conference)
Friday 21st April 2017
Friday 14th July 2017 (Post Conference)
Friday 29th September 2017
Friday 24th November (AGM & Conscience)

•2017 SOUTH-EAST REGIONAL WORKSHOPS & ASSEMBLIES
Sunday 22nd January (AM: Regional Workshops PM: Regional Assembly)   
Sunday 19th March (Pre-Conference)
Sunday 11th June (Post Conference)
Sunday 24th September (AM: Regional Workshops PM: Regional Assembly)
Sunday 19th November (AGM & Conscience)

Intergroup Officers are reimbursed for their travelling expenses and can leave after the morning session before the afternoon Regional Assembly begins unless, of course, you would like the experience of staying around to see what goes on and maybe give some thought to doing some service at Region once you have rotated out of service at intergroup level.


Shirley S 
shirleysage@hotmail.co.uk 

AOB: 
1.Dermot G, Telephone Liaison Officer asked GSRs to please update their groups 12th Step List and get them to him as soon as possible.

2.It was pointed out that on the West Kent ‘Where To Find’ there is one group typed in red which stands out above the rest which isn’t consistent with the rest of the groups.  Is this simply a typing error?  Shirley S to inform Tony M.

3.In the absence of Tony M, Darren F had offered to bring the latest printing of the local ‘Where To Find’ to the assembly for GSRs to take back to the groups.  Unfortunately, he had inadvertently left them in his car but he promised to get them to every group as soon as possible.  Also, if anyone needs further copies, they can contact either himself (frewind@hotmail.co.uk Tel: 
 or Tony M (tonymould1@sky.com  

4.PI Event - Darren F, Public Information Liaison Officer, informed the assembly that the November event had opened an avenue of approach to hundreds of other people which is excellent news in regard to future West Kent PI Events.  Word of mouth from this, the first event, has led to the 15 people who attended being asked to bring 5 people each to the next organised event.  A full summary of the outcome of the recent PI Event will be reported by Darren F in his January PILO report.  Anyone wishing to become involved in PI service please contact him (contact details can be found above). 

The meeting closed with Tradition 7 followed by the Serenity Prayer.

Date of next meeting:  Friday 20th January 2016.  To be held at the address at the top of these minutes.

• APPENDIX A CAN BE FOUND ON THE FOLLOWING PAGE.

•GSR’s AIDE-MEMOIRE,  ADDENDUM TO AIDE-MEMOIRE, LIAISON OFFICERS’ CONTACT DETAILS, PROBATION CHITS FOR PRINTING AND CURRENT  INTERGROUP  OFFICER VACANCIES CAN BE FOUND AT THE BACK OF THESE MINUTES.



APPENDIX A

 

WEST KENT INTERGROUP ASSEMBLY 25th  NOVEMBER 2016
AIDE-MEMOIRE FOR GSRs

GSRs please note that the Aide-Memoire is now sent out to you ahead of the minutes, within one week of our intergroup assemblies.  This will enable you to give early feedback to your groups and take any action that may be necessary as soon as possible.  It also gives you plenty of time to consult with your groups on anything that requires their feedback in readiness for the next intergroup assembly 

1.Please announce the following WKIG vacancies at regular intervals between now and the November assembly.  Information regarding the vacant posts has been given below to give members a better understanding of what is involved in each service area and hopefully encourage them to consider an intergroup position as a way of giving back and of strengthening their own sobriety.

•SHARE/LITERATURE LIAISON OFFICER
The Share/Literature Liaison Officer provides the essential contact between members, groups and the editorial teams.  They are responsible for promoting Share magazine and actively encourage members to submit articles and letters for inclusion in future issues.  

Nominees need to have an established period of continuous sobriety - ideally not less than 2 years and a willingness to commit to 3 years’ service.  They need to be well organised, able to meet deadlines and work well with others.  (See Page 88 of The AA Structure Handbook for GB for more details).

*Moira S, SE Regional Liaison Officer, has said that she will be happy to be of help to anyone who may be interested in taking up this service position.  Her contact details are: moira24hours@outlook.com   .

•EMPLOYMENT LIAISON OFFICER
This position involves carrying the message to employers within the West Kent area and to offer AA’s programme of recovery to all problem drinkers who come to the notice of employers.  They need the ability to deal with a wide range of professional people and discuss ways that AA can co-operate, such as presenting meetings to explain AA to employees and taking employees with a drinking problem to AA meetings.  

The ELO is the face of AA and as such needs to be well-presented, courteous and punctual.  They are required to have an established period of continuous sobriety - ideally not less than 3 years and a willingness to commit to 3 years’ service.  

The Employment Liaison Officer often works closely with the Public Information Officer which provides each with mutual support in doing their important work.  (See pages 45-48 of The AA Service Handbook for GB for more details).

•ARCHIVIST
AA Archivists are the “keepers of the past”.  The archives service is the means by which we collect, preserve and share the rich and meaningful heritage of our Fellowship.  

This post isn’t subject to the usual rotation principle, as continuity has shown through experience, to be a vital aspect of archival work.  Therefore, unlike the other intergroup service positions, it is an indefinite term of service and is completely under the control of the post holder - it can be as long or as short a time that suits the person doing it.  

Anyone interested needs an established period of not less than 2 years’ sobriety.  They also need to be methodical and well organised.  (See P65-69 of The AA Service Handbook for GB for more details).

2.2017 West Kent Convention Theme - thank you to the groups for their suggestions for a theme.  A vote was taken and the theme is to be ‘Recovery, Unity, Service’.

3.12th Step Lists – GSRs to please get your group’s 12th Step Lists up-to-date as soon as possible and send them to Dermot G, Telephone Liaison Officer.  Dermotgeelan@gmail.com 
If any GSR does not have access to email, they can send their up-to-date lists to Shirley S by post and she will forward them to Dermot G.  (Shirley Sage, 94 First Avenue, Gillingham ME7 2LQ).  

4.West Kent Local ‘Where to Finds’ - The new local ‘Where to Finds’ are ready and Darren F, PILO, will endeavour to get them to every group in West Kent as soon as possible.  After that, if any group needs further copies please contact Tony M,  tonymould1@sky.com  Tel: 01795-843673/07590 464700  or Darren F, frewind@hotmail.com   

5.The next intergroup PI Sub-Committee meeting is on Sunday 4th December 2016 at 10am at the usual venue - Village Hotel, Castle View, Forstal Rd, Maidstone ME14 3AQ.  Any members wishing to do some service are welcome to come along to find out more.

6.Prison Service - Dave K, Prison Liaison Officer, is short of volunteers to assist with the running of meetings and would appreciate any help he can get.  He is happy to take people into prison with him so that they can see what is involved before they make a firm commitment.  He is also looking for more volunteers to do chairs at prison meetings.  Volunteers will always be accompanied by an experienced AA prison volunteer.  For more details please contact Dave on davidking4812@gmail.com 


7.Kenward Trust meetings - AA meetings are held here once every 4 weeks.  Male chairs are required please. Any willing volunteers are asked to contact Andy H, Health Liaison Officer.  ahba19841@blueyonder.co.uk     

8.2016 Gratitude Week contributions - GSRs have been asked by the SE Regional Treasurer to thank their groups for this year’s magnificent contributions.  

9.Magical History Tour - The next Magical History Tour will be held for West Kent, East Kent and Hastings & Rother sometime in October 2017 (Venue still to be decided and the intergroups will be informed of this at a later date).  Can GSRs seek anyone who is willing to commit to four meetings next year to help with the planning and execution of this event.  Any nominees please forward to WKIG Chair Graham.Hunt@hotmail.co.uk 


10.2017 Questions for Conference - Will be published in the winter edition of AA Service News which usually comes out in early December.  GSRs will be asked to bring their groups’ responses to the West Kent Intergroup Pre-Conference assembly on 24th February 2017.

11.Feedback from groups regarding Conference Questions - It was suggested at this, West Kent’s AGM & Conscience assembly, that the annual Conference has little to do with carrying the message of recovery and encouraging the still suffering alcoholic to come to AA meetings.  What do the groups feel that intergroup can do to help groups relate to the Questions asked at Conference?  Please bring your groups’ responses to the January assembly.
ADDENDUM TO GSRS’ AIDE-MEMOIRE

•This item should have also been on the GSRs’ Aide-Memoire which was sent earlier today.  Please can GSRs discuss the subject of disabled access to meetings and bring your groups’ responses back to the West Kent intergroup assembly in January.

Disabled access to meetings - GSRs to ask their groups to give some thought to their disabled access.  It was suggested that perhaps this could be discussed at a group conscience but it is entirely up to each group how they choose to address this.  

Question: “Have we made our meeting as accessible as possible for members with disabilities?” 

Question:  “Is there anymore that could be done at group level to make the meeting more  to people with disabilities?”

This question not only applies to those with an obvious physical disability, but also to members with a hidden disability such as hearing loss.

Suggestions for discussion - If your meeting has a disabled sign next to it in the National/Local West Kent ‘Where to Find’ how does this apply to your access?  Does it mean that there is a ramp to get in/out of the building or does it mean that there are also disabled toilets available?  Do you have a ‘loop system’ for the hard of hearing?  If so, do you know whether it is effective?  


Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service
Requirements


EMPLOYMENT LIAISON OFFICER


An established period of continuous sobriety - ideally not less than 3 years and a willingness to commit to 3 years’ service.  Nominees should be prepared to attend all meetings of West Kent intergroup.  They should also be able to attend the twice yearly SE Regional Workshops every January and September.  

Not less than 2 years, but not more than 3 years

Post is currently vacantThe ELO is the face of AA and as such needs to be well-presented, courteous and punctual. A thorough knowledge of the AA Service Handbook for GB and the Traditions.  

This position involves carrying the message to employers within the West Kent area and to offer our programme of recovery to all problem drinkers who come to the notice of employers.  The ability to deal with a wide range of professional people and discuss ways that AA can co-operate, such as presenting meetings to explain AA to employees and taking employees with a drinking problem to AA meetings.  

Regular reporting to both intergroup and Regional ELO are essential. 

 (See pages 45-48 of The AA Service Handbook for GB for more details)


Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service
Requirements


SHARE/LITERATURE LIAISON OFFICER

An established period of continuous sobriety – ideally not less than 2 years and a willingness to commit to 3 years’ service. 

Nominees should be prepared to attend all meetings of West Kent intergroup.  

They should also be able to attend the twice yearly SE Regional Workshops every January and September.  

Not less than 2 years, but not more than 3 years

Post is currently vacantProvides the essential contact between members, groups and the editorial teams.  Is responsible for promoting Share magazine and actively encourage members to submit articles and letters for inclusion in future issues.

Needs to be well organised, be able to meet deadlines and work well with others.

Should have a good understanding of the Traditions.

(See Page 88 of The Structure Handbook for GB for more details)


•Moira S, SE Regional Liaison Officer, has said that she will be happy to be of help to anyone who may be interested in taking up this service position.  Her contact details are:-  moira24hours@outlook.com   


Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARCHIVIST
An established period of not less than 2 years’ sobriety
*Is not subject to the usual rotation principle, as continuity has shown, through experience, to be a vital aspect of archival work
Position now vacant
An indefinite term of service

The Archivist exists outside the formal service structure of the fellowship, but runs parallel to it and has no voting rights
AA Archivists are the “keepers of the past”

The archives service is the means by which we collect, preserve and share the rich and meaningful heritage of our Fellowship.  Newly appointed Archivists should make themselves familiar with the Archives Service literature, a copy of which can be obtained from GSO which contains helpful information gathered from shared experience over many years; they should be methodical and well organised; responsible and completely trustworthy.

(See P65-69 of The AA Service Handbook for GB for more details)


Officer VacancyRequirements
For
ServiceLength
Of
Service
VacantBecomes
VacantAdditional
Service 
Requirements

ARMED SERVICES LIAISON OFFICER
An established period of sobriety, ideally not less than 3 years; a willingness to commit to 3 years’ service.

Nominees should be prepared to attend all meetings of West Kent intergroup.  

They should also be able to attend the twice yearly SE Regional Workshops every January and September.  
Not less than 2 years, but not more than 3
Position now vacant
The ASLO is responsible for establishing local links with the Royal Navy, the Army, the Royal Airforce and any other organisation that is connected with the Armed Services.  Experience with the Armed Forces is an advantage but not essential.  They should have a good working knowledge of The AA Service Handbook for GB.  They should be polite, well presented and punctual.  

Regular reporting to both intergroup and Regional ASLO are essential. 



 (See P31-34 of The AA Service Handbook for GB for more details)