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The Vice-Chair has the responsibility of conducting the meeting in the absence of the Chair.
The Secretary has the responsibility with the Chair for preparing the agenda and minutes of meetings and for distributing these documents to the Groups well before meetings so that there is ample time to discuss the contents. The Secretary deals with all correspondence, passing for example requests for speakers to outside organisations to the Public Information officer or a suitable member. The Secretary keeps in touch with the General Service Office making sure that it promptly has a copy of the minutes and notice of any change of officer.
The Treasurer has the responsibility for keeping a proper account of all Intergroup finances and ensuring that funds are available for its essential current requirements with a prudent reserve of, say, two months' estimated expenditure. The Treasurer reports to Intergroup the balance remaining for prompt transfer through the service structure to the General Service Office.
Prison Liaison Officer
The Prison Liaison Officer should gather and collate all information about the prison Groups in their area (including open prisons, Young Offenders Institutions etc.) and forward the information to their Regions and to GSO.
Probation and Criminal Justice Liaison Officer
Working closely with Prison Liaison, the Probation and Criminal Justice Liaison Officer is the main contact for local Police Stations and Probation services should anyone come into these organisations and is seeking help from AA
Telephone Liaison Officer
The Telephone Liaison Officer co-ordinates the working of the Telephone Service.
Public Information Officer
A Public Information Officer is responsible for ensuring that information about the A.A. message and programme of recovery is conveyed to outside organisations to the best possible advantage. The provision of a panel of members to comply with requests for speakers is an important part of this activity.
Region Representatives keep each body, Region and Intergroup, aware of business transacted at the other. Each Intergroup may send three voting representatives, whilst other AA members may attend as observers. South Bedfordshire belongs to the Eastern Region, which meets in The Community Centre in Baldock.
Electronic Communications Liaison Officer
The ECLO is responsible for the local Intergroup website, keeping meeting details up-to-date using information supplied by local members, and for forwarding of emails to the relevant officers.
Health Liaison Officer
The purpose of an HLO is to carry the message to the still suffering alcoholic through co-operation with professional healthcare workers. The HLO establishes contact and maintains communication with healthcare professionals and reports back to intergroup and/or region. Full details for this position are in Chap Six of the handbook.
Share Liaison Officer
Share Liaison Officers provide the essential contacts between members, Groups and editorial teams. They actively encourage the contribution of articles and letters and the promotion of the magazines.Archivist